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Home My WebLink AboutExhibit 11 SUBATTACHMENT D: PROGRAMMATIC DATA REPORTING REQUIREMENTS THIS DOCUM,:, ,4 SUBSTITUTION TO ORIGINAL ED NAL . CAN BE SEEN AT END OF THIS DOCUMENT City of Miami Contract #:610-144 Resolution #2006-44 37 06 - Ot .77/41,71- c_r4s DEMOGRAPHICS O W he Provider shall submit to The Children's Trust individual participant F— m •emographics, attendance, and outcome data as requested, using an electronic eb-based reporting application, provided by The Trust, as follows for each Attachment D Programmatic Data Reporting Requirements Z program participant: Participant demographics shall be entered within seven (7) days of entry into the program. All participant demographics shall be updated on an ongoing L basis if and when new information is collected. „- Participant attendance/participation in program activities shall be entered by the fifteenth (15th) day of the month following the end of each month, v exclusive of legal holidays or weekends. COCO () Participant outcome data collection activities shall be conducted and reported '.,8 �1-in an ongoing manner, in accordance with the Scope of Services Matrices. w Outcome measures (e.g., pretests, posttests, other indicators) shall be scored 4'`" ` and entered within fourteen (14) days of the date of collection. n J 6 � Demographics required for individual child participants: • Child's Name (last, first, middle initial) • Child's Date of Birth F ,, _ . �• Gender (male, female) 1 • Child's Social Security # C'j~9 • Street Address, City, and Zip Code 0 ea LIJ • Ethnicity (Haitian, Hispanic, Other Caribbean Islander, Other, None of Above) O < i— • Race (Black/African American, American Indian/Alaskan Native, Asian, Native Z < Hawaiian/Other Pacific Islander, White, Other) 0 Z • Miami -Dade County Public Schools ID Number W • Child's Home School UJ O • Child's Highest Grade Level Completed • Does child have a disability? (yes/no) • If disabled, what type? (Learning, Emotional/Behavioral, Sensory, Physical, Profound) For programs conducting Outreach or Advocacy Activities without direct contact or only one-time contacts with individuals, Providers shall report the numbers of individuals, numbers of contacts, specific activities/events conducted, and program outcomes, as detailed within the Scope of Services Matrices, by the fifteenth (15th) day of the month following the end of each month, exclusive of legal holidays or weekends. SATISFACTION SURVEYS City of Miami 38 Contract #:610-144 Resolution #2006-44 pw m Z z CO . ( 0 4'� CO (,) CO (r) All out -of -school providers (summer and after -school) are required to administer The Children's Trust Satisfaction Surveys to child/youth participants and their parents. The surveys must be administered at a mid -point and end -point in the program for after -school services; and at an end -point only for summer programs. Providers must enter the data from each parent and child survey into the Trust's Satisfaction Survey Data Entry Spreadsheet and submit to the Trust on the dates listed below. The surveys and data entry spreadsheets for submission of satisfaction survey data can be found on The Trust's website at: http://thechildrenstrust.org/FundedProgramsForms.asp REPORTING DEADLINES All out -of -school providers (summer and after -school) are required to submit Program Measures and Outcomes Reports and Narrative Reports. Each provider will be supplied with an individualized report that is based upon the Scope of Services Matrix. Reporting dates are as follows: Summer Camp - • Reporting Period: Summer Camp Start through Summer Camp End Required reports: Program Measures and Outcomes Report, Narrative Report and Satisfaction Survey Spreadsheet Due Date: September 15, 2006 After -School - . 4 7 • Reporting Period 1: After -school Program Start through November 30, 2006 ( w Required reports: (1) Program Measures and Outcomes Report, (2) �— Narrative Report Z < Due Date: December 15, 2006 ® a s CO 0 Z • Reporting Period 2: December 1, 2006 through February 28, 2007 Required reports: Program Measures and Outcomes Report, Narrative _ W w Report and Satisfaction Survey Spreadsheet for both parents and �._. Q () students/children Due Date: March 15, 2007 • Reporting Period 3: March 1, 2007 through After -school Program End Required reports: Program Measures and Outcomes Report, Narrative Report and Satisfaction Survey Spreadsheet for both parents and students/children Due Date: June 30, 2007 City of Miami 39 Contract #:610-144 Resolution #2006-44 ATTA M E NT D: PROGRAMMATIC DA • REPORTING REQUIREME TS City of MiamiContract #:610-144 Resolution # 2006-41 32 Attachment D Programmatic Data Reporting Requirements OGRAPHIcS The •rovider shall submit to The Children's Trust Individual participant demog - phics, attendance, and outcome data as requested, using an electronic web-bas- • reporting application, provided by The Trust, as follows for each program p • icipant: • Participant , emographics shall be entered within seven (7) days of entry into the program. A participant demographics shall be updated on an ongoing basis if and when new formation is collected. • Participant attendance/participation in program activities shall be entered by the fifteenth (15th) da of the month following the end of each month, exclusive of legal holidays or we ends. • Participant outcome da an ongoing manner, In a measures (e.g., pretests, within fourteen (14) days o collection activities shall be conducted and reported in ordance with the Scope of Services Matrices. Outcome sttests, other Indicators) shall be scored and entered he date of collection. -, Demographics required for jndivid child participants: • Child's Name (last, first, middle In al) • Child's Date of Birth • Gender (male, female) • Child's Social Security # • Street Address, City, and Zip Code • Ethnicity (Haitian, Hispanic, Other Caribbean I ander, Other, None of Above) • Race (Black/African American, American Indian/skan Native, Asian, Native (11)• Hawaiian/Other Pacific Islander, White, Other) • Miaml-Dade County Public Schools ID Number • Child's Home School • Child's Highest Grade Levei Completed • Does child have a disability? (yes/no) • If disabled, what type? (Learning, Emotional/Behavioral, -nsory, Physical, Profound) For programs conducting Outreach or Advocacy Activities without dir t contact or only one-time contacts with individuals, Providers shall report the mbers of individuals, numbers of contacts, specific activities/events conducted, and ,•rogram outcomes, as detailed within the Scope of Services Matrices, by the fifteen' ' (15th) day of the month following the end of each month, exclusive of legal holid - s or weekends. City of MiamiContract #:610-144 Resolution # 2006-41 33 ATI<SFACZIOR. SURVEYS A out -of -school providers (summer and after -school) are required to administer The Children's Trust Satisfaction Surveys to child/youth participants and their pare . The surveys must be administered at a mid -point and end -point in the pr • ram for after -school services; and at an end -point only for summer progra . Providers must enter the data from each parent and child survey into the Trust's atisfaction Survey Data Entry Spreadsheet and submit to the Trust on the dates lis -d below. The surveys an, data entry spreadsheets for submission of satisfaction survey data can be found on e Trust's website at: http://thegbildren ust.org/FundeJIprogramsForms.asp D All out -of -school provid- s (summer and after -school) are required to submit Program Measures and 0 omes Reports and Narrative Reports. Each provider will be supplied with an in vidualized report that is based upon the Scope of Services Matrix. Reporting dates are as follows: Summer Camp - ♦ Reporting Period: Summer Camp -tart through Summer Camp End Required reports: Program Measur and Outcomes Report, Narrative Report and Satisfaction Survey Spreadshee Due Date: September 15, 2006 After -School - ♦ Reporting period 1: After -school Program St through November 30, 2006 Required reports: (1) Program Measures and ► tcomes Report, (2) Narrative Report Due Dpte: December 15, 2006 • Reporting Period 2: December 1, 2006 through Febru Required reports: Program Measures and Outcomes Re and Satisfaction Survey Spreadsheet for both parents an Due Date: March 15, 2007 28, 2007 rt, Narrative Report tudents/children • Reporting Period 3: March 1, 2007 through After -school Progra nd Required reports: Program Measures and Outcomes Report, Narr ve Report and Satisfaction Survey Spreadsheet for both parents and students ildren Due Date: June 30, 2007 City of MiamiContract #:610-144 Resolution # 2006-41 34 A