HomeMy WebLinkAboutExhibit 5ATTACHMENT D:
PROGRAMMATIC DATA REPORTING
REQUIREMENTS
DEMOGRAPHICS
The Provider shall submit to The Children's Trust individual participant
demographics, attendance, and outcome data as requested, using an electronic
web -based reporting application, provided by The Trust, as follows for each
program participant:
u Participant demographics shall be entered within seven (7) days of entry into
the program. All participant demographics shall be updated on an ongoing
basis if and when new information is collected.
u Participant attendance/participation in program activities shall be entered by
the fifteenth (15th) day of the month following the end of each month,
exclusive of legal holidays or weekends.
u Participant outcome data collection activities shall be conducted and reported
in an ongoing manner, in accordance with the Scope of Services Matrices.
Outcome measures (e.g., pretests, posttests, other indicators) shall be scored
and entered within fourteen (14) days of the date of collection.
Demographics required for individual child participants:
u Child's Name (last, first, middle initial)
u Child's Date of Birth
u Gender (male, female)
u Child's Social Security #
u Street Address, City, and Zip Code
u Ethnicity (Haitian, Hispanic, Other Caribbean Islander, Other, None of Above)
u Race (Black/African American, American Indian/Alaskan Native, Asian, Native
Hawaiian/Other Pacific Islander, White, Other)
u Miami -Dade County Public Schools ID Number
u Child's Home School
u Child's Highest Grade Level Completed
u Does child have a disability? (yes/no)
u If disabled, what type? (Learning, Emotional/Behavioral, Sensory, Physical,
Profound)
For programs conducting Outreach or Advocacy Activities without direct contact
or'only one-time contacts with individuals, Providers shall report the numbers of
individuals, numbers of contacts, specific activities/events conducted, and
program outcomes, as detailed within the Scope of Services Matrices, by the
fifteenth (15th) day of the month following the end of each month, exclusive of
legal holidays or weekends.
SATISFACTION SURVEYS
All out -of -school providers (summer and after -school) are required to administer
The Children's Trust Satisfaction Surveys to child/youth participants and their
parents. The surveys must be administered at a mid -point and end -point
in the program for after -school services; and at an end -point only for
summer programs. Providers must enter the data from each parent and child
survey into the Trust's Satisfaction Survey Data Entry Spreadsheet and submit
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to the Trust on the dates listed below.
The surveys and data entry spreadsheets for submission of satisfaction survey
data can be found on The Trust's website at:
http://thechildrenstrust.org/FundedProgramsForms.asp
REPORTING DEADLINES
All out -of -school providers (summer and after -school) are required to submit
Program Measures and Outcomes Reports and Narrative Reports. Each provider
will be supplied with an individualized report that is based upon the Scope of
Services Matrix.
Reporting dates are as follows:
Summer Camp -
❑ Reporting Period: Summer Camp Start through Summer Camp End
Required reports: Program Measures and Outcomes Report, Narrative
Report and Satisfaction Survey Spreadsheet
Due Date: September 15, 2006
After -School -
❑ Reporting Period 1: After -school Program Start through November 30,
2006
Required reports: (1) Program Measures and Outcomes Report, (2)
Narrative Report
Due Date: December 15, 2006
❑ Reporting Period 2: December 1, 2006 through February 28, 2007
Required reports: Program Measures and Outcomes Report, Narrative
Report and Satisfaction Survey Spreadsheet for both parents and
students/children
Due Date: March 15, 2007
o Reporting Period 3: March 1, 2007 through After -school Program End
Required reports: Program Measures and Outcomes Report, Narrative
Report and Satisfaction Survey Spreadsheet for both parents and
students/children
Due Date: June 30, 2007
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