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HomeMy WebLinkAboutExhibit 3EXHIBIT B — WORK PROGRAM HOUSING SPECIALIST SERVICES FOR LONG TERM RENTAL ASSISTANCE The responsibilities are more specifically described in, and governed by, the City of Miami HOPWA Policies and Procedures Manual and HOPWA Program Directives (incorporated herein by reference and jointly referred to herein as the HOPWA Policies and Procedures Manual) and include, but are not limited to: • Certify applicants for participation in the Housing Opportunities for Persons with AIDS (HOPWA) long-term rental assistance program, Certification includes making income verifications and eligibility determinations for up to 125 clients assigned by the City of Miami Department of Community Development. • Compute utility allowances, tenant rent and housing assistance programs. • Explain program rules and expectations, client's obligations and rights under the program, including grievance process. • Assist clients in identifying suitable housing and negotiating rental agreements, including review of tenant -landlord leases for compliance with federal, state and local laws; • Once units are selected, be available to meet with owners to review program paperwork and secure owner's written agreement to participate in program; 1 • Monitor inspection of properties prior to occupancy, during annual re -certification, upon client's request and/or following home visit. Inspections are responsibility of the City of Miami Housing Inspection Unit. Act as a liaison between housing inspector and landlord to ensure that landlord understands necessary maintenance and repairs to unit owners and that units are re -inspected after work is completed; • Conduct annual, special and move re -certifications for assigned clients; • Request move-in/compliance and emergency HQS inspections by submitting detailed requests to the City of Miami Inspections Unit; • Submit properly completed recertification files to the City of Miami MIS Unit for client update; • Ensure that re -certification process begins at least ninety (90) days prior of expiration of certification date; • Maintain regularly updated documentation in the form of typed case notes to monitor clients on a regular basis; • Assist tenants and landlords in resolution of housing -related issues as appropriate and serves as a liaison between the landlord and the City of Miami HOPWA Program; • Act as liaison between client and case manager to ensure client's continued housing stability and access to necessary services; • Conduct initial housing stability assessment and assists the client in developing housing stability plan based on assessment and Ryan White (or other social service provider) case management plan; • Make monthly contact with client to ensure client occupancy in assisted unit and client's housing stability; • Make quarterly home visit to (1) monitor client's housing stability and condition of housing unit and (2) assist the client in reviewing and updating his or her housing plan; • Explain and interpret federal and local HOPWA regulations and rules to interested landlords, realtors and property owners; • Investigate alleged incidents of program rule violation(s) and/or abuse by client or landlord; • Prepare chronology and supporting documentation, and presents case in written recommendations for, and grievance hearings to review, continuation or termination of participation in the program in event of program rule violations by either client or landlord; • Ensure that STOP Payments are requested at least thirty (30) days prior to client's moving out of the unit; • Ensure that proper documents are obtained verifying changes of ownership, i.e, warranty deed, bill of sale, etc.; • Ensure that STOP Payments are requested as soon as becoming aware of changes in ownership of the housing unit; • Perform EXIT WALK THROUGH to ensure that the client's deposit is returned to client and/or City of Miami when a client moves out; • Submission of Financial Action Request when there are changes in Rental Assistance, placement of rental assistance on HOLD or any other action that may result in a change in the rental assistance. • Policies and procedures governing Housing Quality Standards (HQS) inspections are more fully described in the City of Miami HOPWA Policies and Procedures Manual. ➢ The Project Sponsor will perform complete Annual, Move -In and Complaint Housing Quality Standards (HQS) Inspections of units being occupied by the clients assigned to the Project Sponsor. ➢ All inspections will be performed by individuals who have received the required certification to satisfy the United States Housing and Urban Development (US HUD) HQS requirements. Project Sponsor will submit copies of these Certifications with the contract documents. ➢ Project Sponsor will submit to the City of Miami the HQS report in the form(s) specified by the City of Miami within 72 hours of having performed the HQS inspection. ➢ Project Sponsor will communicate the results of the inspection to the City of Miami, the landlord and the tenant, ➢ Project Sponsor will perform the abatement inspection of the unit on the day specified by the City of Miami or on the work day closest to this date. ➢ Project Sponsor will submit to the City of Miami the HQS abatement inspection report in the forrn(s) specified by the City of Miami within 72 hours of having performed the HQS re -inspection. Agency also will be expected to: • Make monthly reports to the City of Miami regarding changes to client's household composition and income; adjustments to rental assistance and client terminations; make an annual report to the City on program activity in a form established by U.S. HUD; and perform any other reporting activity requested by the City; • Participate in any performance oversight activities organized by the City; • Attend monthly meetings of the Miami -Dade County HIV/AIDS Partnership and its Housing Committee. • Participate in mandatory trainings conducted, or required, by the City. All Housing Specialists must receive a minimum of two (2) hours of HIV/AIDS training by a Florida Department of Health -approved HIV/AIDS training provider within sixty days of employment in this capacity. The HIV AIDS training course shall include at a minimum: modes of transmission, infection control procedures, clinical management, prevention of HIV AIDS, information on current Florida law on AIDS and its impact on blood testing, confidentiality of test results and the treatment of patients. All Housing Specialists are encouraged to continue to take, and receive advanced certification in, courses and trainings offered to those serving and caring for persons living with HIV/AIDS. CLIENT ASSIGNMENT: Agency acknowledges that as clients move to different assisted units, Agency will cooperate with the City of Miami in transferring the client files to the City for assignment to another Agency servicing the clients' new area. ENVIRONMENTAL CLEARANCE Agency shall not commit or spend any grant funds until the City has advised Agency that the proposed work program has received environmental clearance to proceed. SIGNED: Name: Title: Date STATE OF FLORIDA COUNTY OF The foregoing instrument was acknowledged before me this by jTitle] of Sunshine for All, Inc., a Florida not -for -profit corporation, on behalf of the corporation. He/she is personally known to me or has produced as identification. Print Notary Public's Name Signature (SEAL)