HomeMy WebLinkAboutAward RecommendationAWARD RECOMMENDATION AND APPROVAL FORM
Date: 09/21/06 Department/Division: CITYWIDE
Department Contact Name/Phone Number:Victor Morales-(305)329-4873 / Freddy Hernandez / (305)416-5406
Bid/Contract Number: 05-06-035 Sr, Buyer: Terry Burnes, CPPB
Summary/Description of Purchase: To establish a contract. by means of sealed bids, for Emergency Vehicle Equipment --
Citywide, as specified herein, from various sources of supply that will give prompt and efficient service , on an "as needed"
contract basis.
Justification for Award/Contract: The City has a need for Emergency Vehicle Equipment — Citywide. On
Monday, August 9, 2006, the city sent out the bids to twenty two (22) vendors. On Monday, August 28, 2006, at the
bid opening, eight (8) bidders had submitted their bid responses and their results are shown in the enclosed bid
tabulations (see attached). The Purchasing Department is recommending the award to various venders as the lowest
responsive, responsible bidders. Allocating funds from the various departments, General Operating Budget or other
sources of funds as may become available and subject to budgetary approval at time of need.
Type of Contract:
❑Single Purchase
❑Short -Term Contract
ELease
®Term Contract
-
Contract Period: Two Years
Method of Purchase:
®Formal Bid (include bid tabulation)
Competitive Negotiated Purchase (include documentation)
Other Governmental Contracts (include documentation)
(if applicable)
Recommended Vendor(s):
Dana Safety Supply
Emergency Vehicle Supply
P ublic Safety Equipment & Installation
Strobes-R-Us
OTR: Two Additional One Year Periods
MWBE/Location Status:
Non-Local/Non-Minority
Non-Local/Non-Minority
Dade / Female
Non-Local/Non-Minority
Award/Contract Value:
Citywide
Citywide
Citywide
Citywide
Total Value of Award/Contract (including values associated with potential OTR):
Citywide
Award Recommended By:
Department Director/Designee Signature
Source(s) of Funds:
Account Code(s):
Funding Approval:
DMB Director/Designee
AWARDRECOMANDAPPROVALFORM
Approval:
City Manager Date
BID NUMBER: 05-06-035
COMMODITY/SERVICE: 92 8 -04
DEPARTMENT/CONTACT PERSON: (GSA)Victor Morales-(305)329-4873/ (Fire)Freddy Hernandez / (305)416-
5406
INSTRUCTIONS FOR COMPLETING AWARD RECOMMENDATION AND APPROVAL FORM ON THE REVERSE SIDI
The top 'portion of the reverse side Of this Award Recommendation and 'Approval Form has been completed
by the Department of Purchasing. The user department(s) is required to complete all remaining sections of
this form, including the funding source(s), contract value (if applicable), and all other required approvals
prior to forwarding to Purchasing.
Within 10 days, submit this completed form along with the approved and signed Bid Tabulation Form to
Purchasing, Attn: Bid/Contract Section for submission to the City Manager for approval.
If the total value of the award/contract exceeds $50,000.00, submit this completed form along with the
approved and signed Bid Tabulation Form and the resolution memo to Purchasing, Attn: Bid/Contract
Section These forms will be utilized by the Department of Purchasing to prepare the Resolution for
submission to the Agenda Office for Commission approval.
Should the department not concur vith the recommendation for award, submit separate justification memo to
Purchasing.
Contact Terry Byrnes Of the Bid/Contract Section at 416- 1917 Should you have any questions.
APPROVAL TO FORWARD TO
DEPARTMENT/OFFICE:
AWARDRECOMANDAPPROVALFORM