HomeMy WebLinkAboutLegislationCity of Miami
Legislation
Resolution
City Hall
3500 Pan American
Drive
Miami, FL 33133
www,miamigov.com
File Number: 06-01835 Final Action Date:
A RESOLUTION OF THE MIAMI CITY COMMISSION APPROVING OMNIBUS
LEGISLATION AUTHORIZING AMENDMENTS TO ALL PREVIOUSLY ADOPTED
RESOLUTIONS FOR DEPARTMENTAL TERM CONTRACTS AND CONVERTING
THEM TO CITYWIDE CONTRACTS; AMENDING THE LANGUAGE OF ALL
CITYWIDE CONTRACTS; AUTHORIZING THE ALLOCATION OF FUNDS FROM
THE VARIOUS SOURCES OF FUNDS OF THE END -USER DEPARTMENTS,
SUBJECT TO BUDGETARY APPROVAL AT THE TIME OF NEED, AS A RESULT
OF THE RECOMMENDATION OF THE BUSINESS PROCESS RE -ENGINEERING
STUDY CONDUCTED BY BLACKWELL CONSULTING, LLC, AND THE
IMPLEMENTATION OF ORACLE'S ENTERPRISE RESOURCE PLANNING
SOFTWARE.
WHEREAS, pursuant to Resolution No. 03-1140, adopted November 13, 2003, the City
Commission authorized the City Manager to execute an agreement with Blackwell Consulting, LLC, to
provide Business Process Engineering ("BPR") services, in an amount not to exceed $2,875,000,
which study included reviewing the current state of business processes, documenting industry best
practices and providing a road map for the City of Miami ("City") on how to implement industry best
practices to improve efficiencies, performance and accountability; and
WHEREAS, as a result of said BPR several best practices recommendations were made, one of
which was to implement Enterprise Resource Planning ("ERP") software; and
WHEREAS, pursuant to Resolution No. 04-0508, adopted July 22, 2004, the City Commission
authorized the City Manager to execute a Software License and Services Agreement with Oracle
Corporation, the top -ranked firm, pursuant to Request for Proposal No. 03-04-104, for the acquisition
of Oracle's ERP Application, Software, Training, support and five-year maintenance and any
necessary third -party application software, as needed, from a third -party provider, in a total contract
amount not to exceed $2,638,136; and
WHEREAS, said ERP software will allow the City to achieve best practices in the areas of
Purchasing and Contract Management outlined in the BPR as follows: contract information centralized
in an enterprise wide ERP system with 24/7 real time access to city departments; supplier information
in master file automatically integrated to contract information; prior to contract renewal, required
resources will be notified within time frames that allow preparation for contract renewal process;
automatic, standardized notification of contract award; web -based item catalogs used for self-service
requisition and web -based tools used for direct, indirect materials and services, and capital purchases;
pre -populated requisition with account and user information as well as other financial information (e.g.,
terms, contract information etc.); available budget verified automatically; and
WHEREAS, the ERP's functionality will automatically ensure that adequate, unencumbered funds
exist in authorized accounts before a requisition moves forward; routing and approval verification
automated through work flow; approved requisitions converted to purchase orders automatically; high
City of Miami Page 1 of 2 Printed On: 1(1/13/2006
File Number: 06-01835
percentage of goods and services purchases to be acquired via blanket purchase orders from active
citywide contracts; high percentage of low dollar, high volume transactions purchased via web -based
catalogs; web -based intranets used to transmit purchase orders and purchase order
acknowledgements; commodity coding information (e.g., NIGP) captured for each purchasing
transaction; general -ledger accounts validated automatically; and ability to conduct thorough spend
analysis;
NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI,
FLORIDA:
Section 1. The recitals and findings contained in the Preamble to this Resolution are adopted by
reference and incorporated as if fully set forth in this Section.
Section 2. The City Commission approves omnibus legislation authorizing amendments to all
previously adopted Resolutions for departmental term contracts converting them into citywide
contracts and amending the language of all citywide contracts to read that funds will be allocated from
the various sources of funds of the end -user departments, subject to the availability of funds and
budgetary approval at the time of need, as a result of the recommendation of the Business Process
Re -engineering study conducted by Blackwell Consulting, LLC, and the implementation of Oracle's
ERP software.
Section 3. This Resolution shall become effective immediately upon its adoption and signature of
the Mayor.{1}
APPROVED AS TO FORM AND CORRECTNESS:
►4
J • ' E L. -ERNPtNDEZ
CITY ATTC
Footnotes:
{1} This Resolution shall become effective as specified herein unless vetoed by the Mayor within ten
days from the date it was passed and adopted. If the Mayor vetoes this Resolution, it shall become
effective immediately upon override of the veto by the City Commission or upon the effective date
stated herein, whichever is later.
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