HomeMy WebLinkAboutLegislationCity of Miami
Legislation
Resolution
File Number: 06-01700
City Hall
3500 Pan American
Drive
Miami, FL 33133
www.miamigov.com
Final Action Date:
A RESOLUTION OF THE MIAMI CITY COMMISSION, WITH ATTACHMENT(S),
ACCEPTING THE RECOMMENDATION OF THE CITY MANAGER TO APPROVE
THE FINDINGS OF THE EVALUATION COMMITTEE, PURSUANT TO REQUEST
FOR QUALIFICATIONS NO. 05-06-005, THAT THE FIRMS MOST QUALIFIED TO
PROVIDE HEALTH BENEFIT CONSULTING SERVICES AND ACTUARY
SERVICES ARE THE FOLLOWING: MILLIMAN INC; GRS-GABRIEL READER
SMITH & COMPANY; MERCER HUMAN RESOURCE CONSULTING, AND AON
CONSULTING INC; AUTHORIZING THE CITY MANAGER TO NEGOTIATE A
PROFESSIONAL SERVICES AGREEMENT(S), IN SUBSTANTIALLY THE
ATTACHED FORM(S), ON AN AS -NEEDED BASIS, BASED ON THE SPECIFIC
HEALTH BENEFIT CONSULTING SERVICES AND/OR ACTUARY SERVICES
NEED, AS DEEMED QUALIFIED UNDER THE CATEGORIES OF EXPERTISE AS
SPECIFIED IN "ATTACHMENT A," ATTACHED AND INCORPORATED, FOR A
BASE TERM OF A ONE-YEAR PERIOD, WITH THE OPTION TO RENEW FOR
FOUR (4) ADDITIONAL ONE-YEAR PERIODS; ALLOCATING FUNDS FROM THE
VARIOUS END -USER DEPARTMENTS, SUBJECT TO BUDGETARY APPROVAL;
FURTHER AUTHORIZING THE CITY MANAGER THE RIGHT TO ADD MORE
CATEGORIES AND QUALIFY ADDITIONAL FIRMS UNDER THE CURRENT AND
ADDITIONAL CATEGORIES, AT ANY GIVEN POINT IN TIME THROUGHOUT THE
TERM OF THE CONTRACT, WITHOUT FURTHER CITY COMMISSION ACTION.
WHEREAS, health benefit services and actuarial services are needed to provide professional
analysis of the City of Miami's ("City's") health benefit plans, on a monthly and quarterly basis; and
WHEREAS, the City is self -insured for health insurance benefits and needs to constantly assess
the performance of the different plans; and
WHEREAS, the City's largest aspect of its budget is in this area, and the constant monitoring of
expenditures and services is necessary to make sure that Third Party Administrators are complying
with the different plan designs; and
WHEREAS, the actuarial services required include, but are not limited to, pension systems, health,
dental and life insurance, workers' compensation, disability, financial and budgetary analysis, plan
design, plan documents, litigation, and negotiation support for the City; and
WHEREAS, pursuant to Request for Qualifications ("RFQ") No. 05-06-005, the City sought
proposals from qualified and experienced firms to provide health benefit consulting services and
actuarial services on an as -needed basis; and
WHEREAS, the following four (4) firms were deemed qualified by the City's Evaluation Committee:
Milliman Inc; GRS-Gabriel Reader Smith & Company; Mercer Human Resource Consulting; and, Aon
Chv of Miami
Page 1 of 3 Printed On: 10/3/2006
File Number: 06-01700
Consulting Inc (collectively "Qualified Health Benefit Services and Actuarial Services Firms"); and
WHEREAS, in accordance with the RFQ, the City Manager reserves the right to add more
categories and qualify additional firms under the current and additional categories at any given point in
time throughout the term of the contract without further City Commission action; and
WHEREAS, the City Commission authorizes the City Manager to negotiate a Professional Services
Agreement(s) ("Agreement"), in substantially the attached form, with the qualified firms, on an
as -needed basis, based on the specific health benefit consulting services and/or actuary services
need, deemed qualified under the categories of expertise as specified in "Attachment A," attached and
incorporated, for a base term of a one-year period, with the option to renew for four (4) additional
one-year periods, allocating funds from the various end -user departments, subject to budgetary
approval;
NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI,
FLORIDA:
Section 1. The recitals and findings contained in the Preamble of the Resolution are adopted by
reference and incorporated as if fully set forth in this Section.
Section 2. The recommendation of the City Manager approving the findings of the Evaluation
Committee, pursuant to RFQ No. 05-06-005, that the Qualified Health Benefit Services and Actuarial
Services Firms are the firms most qualified to provide health benefit services and actuarial services, is
accepted.
Section 3. The City Manager is authorized{1} to negotiate an Agreement(s), in substantially the
attached form(s), on an as -needed basis, based on the specific health benefit consulting services
and/or actuary services need, deemed qualified under the categories of expertise as specified in
"Attachment A," attached and incorporated, for a base term of a one year period, with the option to
renew for four (4) additional one-year periods, with funds allocated from the various end -user
departments, subject to budgetary approval.
Section 4. The City Manager is further authorized{1} in accordance with the RFQ to add more
categories and qualify additional firms under the current and additional categories at any given point in
time throughout the term of the contract without further City Commission action.
Section 5. This Resolution shall become effective immediately upon its adoption and signature of
the Mayor.{2)
APPROVED AS TO FORM AND CORRECTNESS:
ORGE .FE"NANDEZ
CITY AT OR EY
City of Miami
Page 2 of 3 Printed On: 10/3/2006
File Number: 06-01700
Footnotes:
{1) The authorization herein is further subject to compliance with all requirements that may be imposed
by the City Attorney, including but not limited to those prescribed by applicable City Charter and Code
provisions.
{2) If the Mayor does not sign this Resolution, it shall become effective at the end of ten calendar days
from the date it was passed and adopted. If the Mayor vetoes this Resolution, it shall become
effective immediately upon override of the veto by the City Commission.
Cio of Miami
Page 3 of 3 Printed On: 10/3/2006