HomeMy WebLinkAboutExhibit 2CONSULTANT WORK ORDER PROPOSAL No. 3
KINLOCH STORM SEWER IMPROVEMENTS PROJECT PHASE II
PROJECT B-50705
November 15, 2005
CDM proposes to provide design services and post design services identified herein for the
Kinloch Storm Sewer Improvements Project Phase II B-50705 pursuant to the Professional
Service Agreement with the City of Miami for Civil Engineering services, dated October 26, 2004
I. GENERAL
In December 2004, the City of Miami (City) authorized CDM to perform a Stormwater General
Development Plan (SGDP) for the Kinloch Storm Sewer Improvements project. CDM
completed the SGDP and submitted a final report in July, 2005 proposing improvements to the
storm sewer system.
The City has requested that the recommended improvements be divided into two phases and
that a separate set of construction documents be prepared for each phase. Phase I includes
improvements to Areas 1 and 2, as defined in the SGDP report, and cleaning existing exfiltration
systems in Area 3, Phase II includes improvements to Area 4 and consists of the addition of a
new 48-inch diameter outfall along Northwest 451h Avenue (tentatively) into the C-4 Canal and
addition of new exfiltration systems to Area 4 that will connect to the outfall. CDM understands
that Phase I and Phase II will go to public bid and that all of probable improvements will be'
constructed as two separate construction projects.
Phase 1 improvements were included in a separate work order (Work Order No. 2). This Work
Order includes the design of Phase II improvements as presented in the SGDP report including
installation of approximately 5300 linear feet of new exfiltration trenches in Project Area 4 and
1500 linear feet of 48-inch diameter pipe and a new outfall into the C-4 Canal from Project Area
4. The Environmental Resources Permit (ERP) Applications to the SFWMD is covered under
this Work Order. This Work Order also includes permitting, bidding services and post design
services for Phase 11 improvements.
The preliminary estimate construction cost (ENR = 7421,57, July, 2005) for Phase II is
approximately $3.18 Million.
CDM proposes the following Scope of Services to the City including design, permitting, bidding,
utility coordination, and construction post -design services for the Phase 11 recommended
improvements described above.
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II. SCOPE OF WORK
A. TASK 1 — KICKOFF MEETING
Following authorization by the City, a kick-off meeting will be held with the City's
representatives and CDM to review the project schedule and review conceptual layout of
improvements for Phase 11 of the design, and to participate in a site visit to the Kinloch
project area to review the location of proposed improvements.
B. TASK 2 - CONSTRUCTION DOCUMENTS
CDM will prepare complete drawings showing locations of proposed improvements. The
proposed layout will be in accordance with the SGDP to the extent practicable and will
be coordinated with the existing stormwater system or any other utilities in the project
area. CDM will also obtain utility (e.g., power, telephone, cable, water, sewer, and
stormwater) information for the work area and do utility coordination. CDM will prepare
technical specifications for the proposed improvements.
CDM will retain a registered surveyor to provide a survey to complete the design
drawings. The surveyor will provide elevations and locate surface improvements, visible
utilities, and trees in the proposed area of work.
CDM will prepare 90 percent documents to be used for permitting. CDM will submit the
90 percent complete drawings to the permitting agencies namely DERM and Public
Works. The 100 percent design drawings and specifications will be submitted to the City
prior to construction and after permits approval and utility companys' comments have
been addressed. CDM will submit two sets of 24"x36" (full-size) sets of drawings to the
City and one AutoCAD 2002 format electronic version of the files.
C. TASK 3 - COST ESTIMATES
CDM will prepare an opinion of probable cost of construction for the project at
approximately the 50 percent completion milestone and a final opinion of probable
construction cost with the submittal of the final specifications and drawings ready for bid
advertisement.
D. TASK 4 - PERMITTING
COM
CDM will submit the necessary permit applications to construct the Phase II project from
the following agencies with jurisdiction over the project: Miami -Dade County Department
of Environmental Resources Management (DERM), and the City's Public Works
Department. A permit from the Miami -Dade County Public Work's Department may be
required depending on the final location of the outfall.
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1. DERM Class II Permit Application
CDM will prepare a DERM Class II permit application for submittal to DERM if
needed. This application will demonstrate that the first inch of runoff is being
retained on site, prior to discharge of stormwater into the C-4 canal, and that
discharge into the canal is necessary to alleviate flooding conditions in the
northwest portion of the study area.
2. City of Miami Public Works Department Permit (Phase I)
CDM will submit 90 percent plans a permit application to the City of Miami Public
Works Department. CDM will meet with the City of Miami Public Work Department
to review plans.
3. Miami —Dade County Public Works Department Permit
CDM will determine if a permit is needed from the Miami -Dade Public Works
Department (PWD). In the case that a permit is required from PWD, CDM will
prepare and submit the permit application to PWD.
4. SFWMD Environmental Resource Permit (ERP)
CDM will submit the necessary ERP applications to construct the Phase II outfall
project to the following agencies with jurisdiction over the project: Miami -Dade
County Department of Environmental Resources Management (DERM), and the
South Florida Water Management District (SFWMD).
CDM will also submit a Conceptual Environmental Resources Permit (ERP) to
SFWMD for construction activities stormwater discharges into the C-4 Canal.
Eventually, a Construction ERP permit will also be required by SFWMD as well as
an environmental review by DERM.
All permit application fees will be paid by the City. If additional permits are required they
will be considered additional services. CDM will provide approved plans from agencies
mentioned above.
E. TASK 5 - BIDDING SERVICES
CDM
CDM will provide services associated with bidding of this project upon acceptance of the
construction plans and contract documents prepared under Task 2.
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Following issuance of the bid documents by the City, CDM will attend one pre -bid
conference and subsequent site visit, to interpret and clarify plans and specifications as
needed at the pre -bid meeting and during the bidding process. If necessary, CDM will
prepare clarifications for inclusion in an Addendum to be issued by the City.
F. TASK 6 - POST DESIGN SERVICES
1. Periodic Site Visits
CDM will make up to 3 site visits at intervals appropriate to the various stages of
construction to observe the progress of the executed work of the Contractor and to
determine, in general, if such work is proceeding in accordance with the Contract
Documents. During such visits and on the basis of on -site observations, CDM
shall keep the City informed of the progress of the work, shall endeavor to guard
the City against defects and deficiencies in such work, and may disapprove or
reject work as failing to conform to the Contract Documents. CDM anticipates that
the site visits will range from 4 to 8 hours of time and may be performed in
coordination with the pre -construction or a weekly construction meeting
2. Review Shop Drawing Submittals
Review and approval of shop drawings and samples, the results of tests and
inspections and other data which the Contractor is required to submit, at the
request of the City.
3. Respond to Request for Information (RFi) and Clarification
CDM will respond to written RFIs related to technical interpretation of the drawings
and specifications and requested changes to the Work. RFIs will be received,
logged, and distributed by the City.
TASKS TO BE PERFORMED BY THE CITY
▪ The City will provide a copy of the proposed Division 0, Contract Documents, and Division
1, Contract Administration, for coordinate with the technical specifications.
■ The City will pay for all required permit fees.
■ The City will publicly bid this contract. The City will perform all activities related to the
procurement process except as noted in Task 5.
■ The City will have a full-time project manager to monitor the progress and quality of the
executed work of the Contractor and to determine, in general, if such work is proceeding in
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