HomeMy WebLinkAboutExhibit SUBDEP AGREEMENT NO. CZ603
AGREEMENT TO REINSTATE
THIS AGREEMENT as entered into on the 22nd day of November, 2005, between the STATE OF
FLORIDA DEPARTMENT OF ENVIRONMENTAL PROTECTION (hereinafter referred to as the
"Department") and the CITY OF MIAMI (hereinafter referred to as "Grantee") is hereby incorporated by
reference and reinstated as amended below.
WHEREAS, the Grantee determines that it is necessary to reinstate the original Agreement, extend the
project period ending date to June 30, 2007 and amend the Project Objectives and Related Tasks and Deliverables as
shown in Attachment A to the original Agreement; and
WHEREAS, the Department, acting as the Florida Coastal Management Program, agrees with the Grantee
that the amendment is needed.
NOW, THEREFORE, DEP Agreement No. CZ603 is hereby amended as follows:
1. Section (2) of the Agreement is revised to change the ending date of the Agreement from September
30, 2006, to June 30, 2007.
2. Project Objectives and Related Tasks and Deliverables in original Attachment A is hereby deleted in
its entirety and replaced with the Revised Project Objectives and Related Tasks and Deliverables
attached hereto as Attachment A-1 and made part hereof. Any reference to sections of Attachment A
shall be replaced by reference to the corresponding sections of Attachment A-1.
In all other respects, DEP Agreement No. CZ603 and attachments relative thereto is reinstated and shall
remain in full force and effect.
IN WITNESS WHEREOF, the parties have caused this Agreement to Reinstate as Amended to be duly executed the
day and year last written below.
CITY OF MIAMI STATE OF FLORIDA DEPARTMENT
OF ENVIRONMENTAL PROTECTION
By: By:
Pedro G. Hernandez Sally B. Mann, Director
Intergovemmental Programs
City Manager
Date: Date:
aG - o/G'7f7
DEP Grants Manager
APPROVED as to form and legality: ---,
THIS DOCUMENT IS A SUBSTITUTION TO
ORIGINAL _ '=:,:g ORIGINAL CAN BE
SEEN AT NOD OIS DOCUMENT
ATTEST:
Priscilla Thompson
City Clerk
APPROVED AS TO FORM AND APPROVED AS TO INSCE
CORRECTNESS: REQUIREMENTS:
Jorge L. Fernandez
City Attorney
,7c77,1e1'
Lee Ann Brehm
7 / Director
Risk Management
THIS DOCUMENT IS A SUBSTITUTION TO
ORIGINAL BACKUP. ORIGINAL CAN BE
SEEN AT END OF THIS DOCUMENT
ATTACHMENT A-1
PROJECT WORK PLAN
FY04-05
DEP Agreement # CZ603
Project Title: Developing a Master Plan for Miami's Virginia Kev
Recipient
Organization Name: City of Miami
Chief Elected Official or Agency Head: Robert Ruano
Title: Grant Administrator
Address: 3500 Pan American Drive
Zip Code: 33133
Area Code and Telephone Number: (305) 416-1532
Area Code and Facsimile Machine Telephone Number: (305) 416-2151
E-Mail Address: RRuano@ci.miami.fl.us
Project Manager
Organization Name: City of Miami
Name: Enrique Nunez
Address: 444 SW 2"d Avenue, 3rd floor
Zip Code: 33130
Area Code and Telephone Number: (305) 416-1419
Area Code and Facsimile Machine Telephone Number: (305)416-2156
E-Mail Address: ENunez@ci.miami.fl.us
Mailing Address for Warrant (if other than the Recipient address):
County in which project is located: Miami -Dade
Project is Statewide:
THIS DOCUMENT IS A SUBSTITUTION TO
ORIGINAL BACKUP. ORIGINAL CAN BE
SEEN AT END OF THIS DOCUMENT
Scope of Work Information
Abstract Description: Briefly but completely describe the problem to be addressed and the project
solution to the problem. Please limit to one page.
Virginia Key is a natural barrier island that lies within Biscayne Bay and is located proximate to downtown Miami,
the Port of Miami and Miami Beach. In order to preserve the island's unique natural beauty and character, a master
plan will be initiated to devise a 'road map' for preserving the island. The master plan will focus on mixed -use
waterfront development, recommended improvements to the existing sewage treatment plant, restoration of tidal
flow to the historic Virginia Key Beach Park, protection of wetlands and upland habitats along the Virginia Key
Interpretive Trail, and other island -wide improvements. FCMP funds will be used for contract services to survey
existing conditions and conduct a site analysis of Virginia Key, facilitate a community design workshop, produce a
draft master plan and final report, and coordinate project -related meetings to steer work -in -progress
THIS DOCUMENT I
ORIGINAL _ A1:. F). �, {
SEEN AT END OF HIS DOCUI `
n NI To
Project Objectives and Related Tasks and Deliverables: List project objective(s) and
tasks that will accomplish each objective. Indicate the quarter in which these tasks will occur and will be delivered.
Deliverables or work products must be provided.
Objective 1: Research and Data Collection (Complete by November 30, 2006)
Task 1: Survey of existing conditions and Site Analysis of Virginia Key
Deliverable: Site Analysis
Task 2: Research Historic References
Deliverable: Site Inventory
Task 3: Review pertinent plans and studies
Task 4: Environmental Research
Task 5: Economic Analysis
Task 6: Traffic Consultant/Analysis
Objective 2: Community Design Workshop (Complete by November 30, 2006)
Task 1: Local Community Meetings
Task 2: Community Public Information Workshop
Objective 3: Producing a Draft Master Plan (Complete by February 28, 2007)
Task 1: Preliminary Master Plan
Task 2: Final Master Plan and Implementation Strategy
Deliverable: Copy of Final Master Plan
Task 3: Virginia Key Urban Design Regulations
Objective 4: Master Plan Documentation and Communication (Complete by April 30, 2007)
Task 1: Master Plan Report
Deliverable: Copy of preliminary draft of master plan report
Task 2: Preparation, Printing, Copying, etc. of Master Plan Report
Deliverable: One (1) bound copy and one (1) electronic copy of the Master Plan Report and Virginia Key Urban
Design Regulations
Task 3: Mounted Renderings
Task 4: Virginia Key Master Plan Website and Public Information Flyers/Community Bulletins
Deliverable: Copy of public information flyers/community bulletins.
Task 5: Format of Deliverables
Objective 5: Master Han Project Administration (Complete by May 31, 2007)
Task 1: Plan Public meetings with city and county staff
Task 2: Hold public meetings
THIS DOCUMENT IS A SUBSTITUTION TO
ORIGINAL BACKUP. ORIGINAL CAN BE
SEEN AT END OF THIS DOCUMENT
Project Budget Schedule: Type dollar amounts only in applicable categories (round to the nearest dollar;
no cents) and leave other categories blank. If your grant Agreement requires match, it must, at a minimum, equal
the FCMP funds requested, or one hundred percent (100%). If Automated Data Processing equipment is being
purchased please complete and submit Appendix 1. If the cost for any service or equipment is over $25,000 and will
be from a noncompetitive sole source, please also submit a Sole Source Justification Form (Appendix 2). A budget
transfer of funds (within approved budget categories), in an amount not to exceed 10 percent of the FCMP total
budget, is allowed without requesting an official amendment.
Budget Category FCMP Funds MATCH Funds
1. Salaries 9,200.00
2. Fringe Benefits 4,302.00
3. Travel
4. Equipment Purchases
5. Supplies 6,000.00
6. Contractual Services 50,000.00 11,546.00
7. Construction
8. Other Expenses 18,952.00
9. Indirect Charges
FCMP Total 50,000
Match Total 50,000
Total Project Cost: $100,000
THIS DOCUMENT IS A SUBSTITUTION TO
ORIGINAL BACKUP. ORIGINAL CAN BE
SEEN AT END OF T:HIS DOCUMENT
Proiect Budget Narrative: Describe line items for each applicable budget category shown on
the budget schedule. Provide sufficient detail to show cost relationship to project activities. Complete for
both FCMP and match items, if applicable. If in -kind match is being provided by a third party, a letter
from that party confirming the amount and type of that match must be included with this project work plan.
Note: Indirect costs are not allowed as match.
FCMP Funds:
Contractual: $50,000
FCMP funds will be used towards the full cost of the environmental consultant and towards partial costs of
the landscape architecture/planning firm which equals the requested $50,000.
Match Funds:
Salary: $9,200 -- 100% from City (local cost share) -- This represents a contribution by the applicant of
10% of the Project Manager's time. The Project Manager, a Registered Landscape Architect, will provide
overall direction for the Project. The salary figure of $92,000 is based on his current salary as an Acting
Planner III.
Fringe Benefits: $4,302 — 100% from City — The City's fringe rate for civilian personnel in the Project
Manager's pay class is 46% of salary.
Supplies: $6,000 — Supplies include the following:
1) Photographic and architectural related supplies including but not limited to foam core boards
and laminating for mounting presentations and renderings of project concepts and
components.
2) Reproduction of final products, reports, drawings, and project deliverables.
3) Software towards needed for the creation and maintenance of project website.
4) Courier services and express mailings.
5) General Office Supplies
Contractual Services: $11,546 —from City.
Various city staff along with a Project Manager, an experienced Planner, at 10% of the project costs, will
coordinate the drafting of the scope of work and assure that the project timelines are adhered to, and that
reports are completed. The remaining funds will be used for the master planning process. A group of
consultants has been selected through the RFQ process. A landscape architecture/planning firm at 42%
will create and lead the process outlined in the project description. In addition, an economic consultant at
14%, an environmental consultant at 10%, an urban design consultant at 12%, and a traffic consultant at
12% will assist in the process.
Other Costs - $18,952 — 100% from City. Other costs include the preparation of land, boundary and
bathymetric surveys for water depth information required for the inventory and analysis phase of the master
plan study. The preparation of surveys and gathering of information necessary for the master plan study
will be performed by private land surveyors for the City.
THIS DOCUMENT IS A SUBSTITUTION TO
ORIGINAL BACKUP. ORIGINAL CAN BE
SEEN AT END OF THIS DOCUMENT
EXHIBIT A
DEP GRANT CZ603
AMENDMENT NO. 1
SU ITUTED
7?. 1:S: g/
DEP AGREEMENT NO. CZ603
AMENDMENT NO. 1
THIS AG ENT as entered into on the 22nd day of November, 2005, between the STATE OF
FLORIDA DEPARTN NT OF ENVIRONMENTAL PROTECTION (hereinafter referred to as the
"Department") and the t Y OF MIAMI (hereinafter referred to as "Grantee") is hereby amended,
WHEREAS, the Grant
Deliverables as shown in Attac
June 30, 2007; and
determines that it is necessary to amend Project Objectives and Related Tasks and
nt A to the original Agreement and to extend the project period ending date to
WHEREAS, the Department, ang as the Florida Coastal Management Program, agrees with the Grantee
that the amendment is needed,
NOW, THEREFORE, DEP Agreemen o. CZ603 is hereby amended as follows:
1. Section (2) of the Agreement is revise • o change the ending date of the Agreement from September
30, 2006, to June 30, 2007,
2. Project Objectives and Related Tasks and De ' erables in original Attachment A is hereby deleted in
its entirety and replaced with the Revised Proj Objectives and Related Tasks and Deliverables
attached hereto as Attachment A-1 and made •art Q Any reference_to sactions of Attachment A
shall be replaced by reference. to the corresponding s tions of Attachment A-1,
In all other respects, DEP Agreement No. CZ603 and attac is relative thereto, shall remain in full force
and effect.
IN WITNESS WHEREOF, the parties have caused this Amendment to be duly ecuted the day and year last
written below,
CITY OF MIAMI
STATE OF FLORIDA D. • ARTMENT
OF ENVIRONMENTAL P ' OTECTION
By: Pedro G. Hernandez, City Manager By:
Sally B. Mann, Director
Intergovernmental Programs
Date: Date:
DEP Grants Manager
APPROVED as to form and legality:
SUBSTIiUYED
DEP Agreement # 603
ATTACHIMENT A-1
PROJECT WORK PLAN
FY04-05
Protect Title: Develo•in a M ter Plan for Miami's Vir inia Ke
Recipient
Organization Name: City ofMia
Chief Elected Official or Agency Flea • Robert Ruano
Title: Grant Administrator
Address: 3500 Pan American Drive
Zip Code: 33133
Area Code and Telephone Number: (305) 416.15
Area Code and Facsimile Machine Telephone Numbe . (305) 416-2151
E-Mail Address: RRuano@ci,miami.fl.us
Protect Manner
Organization Name: City of Miami
Name: Enrique Nunez
Address: 444 SW 2" Avenue, 3`d floor
Zip Code: 33130
Area Code and Telephone Number: (305) 416-1419
Area Code and Facsimile Machine Telephone Number: (305)416-2156
E-Mail Address: ENunez@ci.miami.fl.us
Mailing Address for Warrant (if other than the Recipient address):
County In which project is located: Miami -Dade
Project is Statewide:
SU :TITUTED
Scope of
rk Information
Abstract Descr
solution to the problem.
tion: Briefly but completely describe the problem to be addressed and the project
lease limit to one page.
Virginia Key is a natural ba
the Port of Miami and Miarni
plan will be initiated to devise a
waterfront development, recomrn
flow to the historic Virginia Key 13
Interpretive Trail, and other island-wi
existing conditions and conduct a site a
draft master plan and final report, and co
er island that lies within Biscayne Bay and is located proximate to downtown Miami,
each. In order to preserve the island's unique natural beauty and character, a master
oad map' for preserving the island. The master plan will focus on mixed -use
ded improvements to the existing sewage treatment plant, restoration of tidal
h Park, protection of wetlands and upland habitats along the Virginia Key
improvements, FCMP funds will be used for contract services to survey
lysis of Virginia Key, facilitate a community design workshop, produce a
dinate project -related meetings to steer work -in -progress
SUBSTITUTED
b'ectives and Related Tasks and Deliverables: List project objective(s) and
tasks that will ` complish each objective. Indicate the quarter in which these tasks will occur and will be delivered,
Deliverables or ork products must be provided.
Objective 1: Resea k, h and Data Collection (Complete by November 30, 2006)
Task 1: Survey of exi'<ing conditions and Site Analysis of Virginia Key
Deliverable: Site Analy
Task 2: Research Historic' eferences
Deliverable: Site Inventory
Task 3: Review pertinent pla' . and studies
Task 4: Environmental Resear
Task 5: Economic Analysis
Task 6: Traffic Consultant/Analyst
Objective 2: Community Design Wo shop (Complete by November 30, 2006)
Task 1: Local Community Meetings
Task 2: Community Public Information W kshop
Objective 3: Producing a Draft Master Planomplete by February 28, 2007)
Task 1: Preliminary Master Plan
Task 2: Final Master Plan and Implementation Str' ,-gy
Deliverable: Copy of Final Master Plan
—Task —at —Virginia K-ey tirbarrDesigr& Reg ulati ns
Objective 4: Master Plan Documentation and Commu ' ation (Complete by April 30, 2007)
Task 1: Master Plan Report
Deliverable: Copy of preliminary draft of master plan report
Task 2: Preparation, Printing, Copying, etc. of Master Plan Rep
Deliverable: One (1) bound copy and one (1) electronic copy oft ' Master Plan Report and Virginia Key Urban
Design Regulations
Task 3: Mounted Renderings
Task 4: Virginia Key Master Plan Website and Public Information Flyer', Community Bulletins
Deliverable: Copy of public information flyers/community bulletins.
Task 5: Format of Deliverables
Objective 5: Master Plan Project Administration (Complete by May 31, 20
Task 1: Plan Public meetings with city and county staff
Task 2: Hold public meetings
SUBSTITUTED
Pro'ect B
no cents) and lea
the FCMP funds re
purchased please co
be from a noncompetiti
transfer of funds (within
budget, is allowed without
et Schedule: Type dollar amounts only in applicable categories (round to the nearest dollar;
other categories blank. If your grant Agreement requires match, it must, at a minimum, equal .
ested, or one hundred percent (100%). if Automated Data Processing equipment is being
ete and submit Appendix 1. If the cost for any service or equipment is over $25,000 and will
sole source, please also submit a Sole Source Justification Form (Appendix 2). A budget
roved budget categories), in an amount not to exceed 10 percent of the FCMP total
questing an official amendment.
Budget Category FCMP Funds MATCH Funds
1. Salaries \ 9,200,00
2. Fringe Benefits 4,302,00
3. Travel
4. Equipment Purchases
5. Supplies \ 6.000.00
6. Contractual Services 0000.t0 11,546.00
-7.-Con`sT'ruction
8. Other Expenses 18,952.00
9, Indirect Charges
FCMP Total 50,000
Match Total \\ 50,000
Total Project Cost: $100,000
SUBSTITUTED
Pro'e Bud et Narrative: Describe line items for each applicable budget category shown on
the budget hedule. Provide sufficient detail to show cost relationship to project activities. Complete for
both FCMP a • match items, if applicable. If in -kind match is being provided by a third party, a letter
from that party .nfirming the amount and type of that match must be included with this project work plan.
Note: Indirect c ' is are not allowed as match.
FCMP Funds:
Contractual: S50,000
FCMP funds will be use owards the full cost of the environmental consultant and towards partial costs of
the Landscape architecture/.nning firm which equals the requested $50,000.
Match Funds:
Salary: $9,200 -- 100% from (local cost share) -- This represents a contribution by the applicant of
10% of the Project Manager's tim ` The Project Manager, a Registered Landscape Architect, will provide
overall direction for the Project. Th salary figure of S92,000 is based on his current salary as an Acting
Planner III.
Fringe Benefits: S4,302 -- 100% from -- The City's fringe rate for civilian personnel in the Project
Manager's pay class is 46% of salary.
Supplies: $6,000 -- Supplies include the follow
1)-- Photographic-and-architectural-reIat upp-licb including but not limited —
and laminating for mounting prese `-tions and renderings of project concepts and
components.
2) Reproduction of final products, reports, dra ings, and project deliverables.
3) Software towards needed for'the creation and a aintenance of project website.
4) Courier services and express mailings.
5) General Office Supplies
Contractual Services: $I1,546 —from City.
Various city staff along with a Project Manager, an experienced PIa er, at 10% of the project costs, will
coordinate the drafting of the scope of work and assure that the projetimelines are adhered to, and that
reports are completed. The remaining funds will be used for the mastplanning process. A groupof
consultants has been selected through the RFQ process. A landscape ar ►itecture/planning firm at 42%
will create and lead the process outlined in the project description. In additi' , an economic consultant at
14%, an environmental consultant at 10%, an urban design consultant at 12° and a traffic consultant at
12% will assist in the process.
Qther Costs - S18,952 — I00% from City. Other costs include the preparation land, boundary and
bathymetric surveys for water depth information required for the inventory and anatyst'\•hase of the master
plan study. The preparation of surveys and gathering of information necessary for the aster plan study
will be performed by private land surveyors for the City.
SUBSYITUTED