HomeMy WebLinkAboutExhibit 4Bureau of Child Nutrition Programs
Child Care Food Program
CONTRACT 2006-2007
ATTACHMENT 3
BUDGET AND BUDGET AMENDMENT REQUIREMENTS FOR SPONSORS OF
DAY CARE HOMES AND SPONSORS OF UNAFILLIATED CHILD CARE CENTERS
Any Contractor serving as a sponsor of day care homes or unaffiliated child care centers shall file an administrative
budget and any amendments to that budget through electronic submission to the Department using the forms
available on Child Care Food Program (CCFP) website. Each schedule shall be completed and submitted with the
budget summary. The budget must reflect projected costs for the federal fiscal year beginning October 1 of the
current year. through September 30 of the next year. It is not necessary to complete all line items and
corresponding schedules if expenditures will not be incurred for those specific items. The budget shall reflect
anticipated allowable costs associated with the business operations of the sponsoring organization. The costs on
the CCFP Administrative Budget Summary form must match those totals listed on each of the 23 supporting
schedules.
The Contractor shall use the Projected Administrative Earnings Worksheet to project administrative earnings and to
project the administrative budget grand total. The Contractor's administrative budget grand total must be equal to
or less than the total projected administrative earnings. For renewing contractors, a copy of the Contractor's
administrative budget summary for the preceding federal fiscal year will be made available by the Department upon
request.
A number of expenditures are allowable under the CCFP only if prior written approval is obtained from the
Department. The Department has attempted to identify expenditures which require such approval in its
"Supplemental Budget for Special Cost Items" form. Contractors shall use this form to obtain prior Departmental
approval. However, the Contractor shall provide to the Department any additional documentation, Justification or
information necessary to determine whether the expenditure is reasonable, prudent and in the furtherance of the
CCFP, in the sole discretion of the Department. Expenditures for which prior written approval is being requested
shall be included on the applicable schedule in the Contractor's budget or amended budget.
The Contractor agrees that the Department shall have the authority to review and approve or disapprove budgets
and budget amendments which shall become final unless the Contractor timely requests administrative review as
permitted by the federal regulations. Contractors shall not make administrative expenditures except within the
category specified in the approved budget, however a transfer of expenditure authority from one category to
another may be made In a budget year so long as the transfer amount does not exceed 10% of the category from
which the funds are being transferred and 10% of the category to which the funds are being transferred. This
transfer authority shall not be used for salary or benefit expenditure categories. Any alteration to salaries or
benefits requires submission of an amended budget and is subject to Departmental approval.
Submission and approval of a budget or budget amendment does not constitute the Department's agreement to the
expenditures made pursuant thereto. The Department's approval or review is intended to assist Contractors in
meeting CCFP requirements. However, the Contractor is solely responsible for all expenditures and shall be
subject to notices of serious deficiency, proposed termination, disqualification, suspension, disallowance of
expenditures or other actions if the Contractor has failed to abide by any applicable state rules, policies, procedures
and manuals or any applicable federal Child Care Food Program rules, regulations, instructions, or policies.
FY 2006-2007