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HomeMy WebLinkAboutScrivener's Error MemoCITY OF MIAMI OFFICE OF THE CITY ATTORNEY MEMORANDUM TO: Todd B. Hannon, City Clerk FROM: Victoria Mendez, City Attorney GKW 111 for DATE: April 5, 2024 RE: Resolution No. R-24-0042 — Bid Waiver - Sunshine For All, Inc File No. 15251 At its January 31, 2024, meeting, the City Commission adopted the above referenced agenda item, PH.1, ratifying, approving, and confirming the City Manager's finding and waiving of the requirements for competitive sealed bidding procedures as not practicable or advantageous to the City of Miami ("City"); authorizing the allocation of funds in the amount of $115,000.00 to Sunshine For All, Inc., a Florida not for profit organization for the administration of the City of Miami's Senior Rental Assistance Program for one year of services with an option to enter into a second year of services for an additional $115,000.00, at the discretion of the Department of Housing and Community Development director or designee, subject to the availability of funding. The item was approved with amendments so that the exhibit could be modified to reflect the update to the funding source. The item was inadvertently finalized without the updated language reflecting that the funding source will come from the "City of Miami's Senior Rental Assistance Program Administration Funds" referenced in the file. The Exhibit to the Legislation has been corrected and the file incremented to Revision A. VM/RP/vja Enclosure(s) co � sa s cfti' eis ELwq_ City of Miami Resolution R-24-0042 Legislation City Hall 3500 Pan American Drive Miami, FL 33133 www.miamigov.com File Number: 15251 Final Action Date: 1/25/2024 A RESOLUTION OF THE MIAMI CITY COMMISSION, BY A FOUR -FIFTHS (4/5THS) AFFIRMATIVE VOTE, AFTER AN ADVERTISED PUBLIC HEARING, RATIFYING, APPROVING, AND CONFIRMING THE CITY MANAGER'S FINDING, ATTACHED AND INCORPORATED AS EXHIBIT "B," THAT COMPETITIVE NEGOTIATION METHODS AND PROCEDURES ARE NOT PRACTICABLE OR ADVANTAGEOUS FOR THE CITY OF MIAMI, FLORIDA ("CITY") PURSUANT TO SECTIONS 18-85(A) OF THE CODE OF THE CITY OF MIAMI, FLORIDA, AS AMENDED; WAIVING THE REQUIREMENTS FOR SAID PROCEDURES; AUTHORIZING THE ALLOCATION OF FUNDS IN THE AMOUNT OF $115,000.00 TO SUNSHINE FOR ALL, INC., A FLORIDA NOT FOR PROFIT ORGANIZATION FOR THE ADMINISTRATION OF THE CITY OF MIAMI'S SENIOR RENTAL ASSISTANCE PROGRAM ("PROGRAM") FOR ONE YEAR OF SERVICES, WITH AN OPTION TO ENTER INTO A SECOND YEAR OF SERVICES FOR AN ADDITIONAL $115,000.00, AT THE DISCRETION OF THE DEPARTMENT OF HOUSING AND COMMUNITY DEVELOPMENT'S DIRECTOR OR DESIGNEE, AS SPECIFIED IN EXHIBIT "A," ATTACHED AND INCORPORATED, SUBJECT TO THE AVAILABILITY OF FUNDING; FURTHER AUTHORIZING THE CITY MANAGER TO NEGOTIATE AND EXECUTE ALL THE NECESSARY DOCUMENTS, INCLUDING AMENDMENTS, EXTENSIONS, AND MODIFICATIONS, ALL IN A FORM ACCEPTABLE TO THE CITY ATTORNEY, SUBJECT TO ALL FEDERAL, STATE AND LOCAL LAWS THAT REGULATE THE USE OF SUCH FUNDS, FOR SAID PURPOSE. SPONSOR(S): Commissioner Manolo Reyes WHEREAS, pursuant to Resolution No. R-19-0516 adopted on December 12, 2019, the City Commission authorized the establishment of a permanent Senior Rental Assistance Program ("Program") to assist eligible low-income City of Miami ("City") senior residents to mitigate rent increases; and WHEREAS, on October 12, 2023, pursuant to Resolution No. R-23-0459; the City Commission approved an amendment to the established Program policies and guidelines; and WHEREAS, the amendment included an allocation of funds to be used for the administration of the Program to better serve eligible seniors with low income in the community; and WHEREAS, Sunshine for All, Inc. ("Sunshine for All") is a non -for -profit 501(c)(3) organization established in December 2004 whose mission is dedicated to serving the needs of the City's and Miami -Dade County's vulnerable residents through the delivery and administration of social services programs to low income and at -risk segments of society; and City of Miami Page 1 of 2 File ID: 15251 (Revision: A) Printed On: 4/8/2024 File ID: 15251 Enactment Number: R-24-0042 WHEREAS, Sunshine for All has worked successfully with the City over the past 10 years in different projects, including relief funding for the Emergency Rental Assistance Program ("ERAP") during the Novel Coronavirus ("COVID-19") pandemic; and WHEREAS, the City's Administration recommends the allocation of funds in the amount of $115,000.00 to Sunshine for All, Inc., for one year of services, with an option to enter into a second year of services for an additional $115,000.00, at the sole discretion of the Department of Housing and Community Development's Director or designee, for the administration of the City's Senior Rental Assistance program as specified in Exhibit "A," attached and incorporated, subject to the availability of funding; NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI, FLORIDA: Section 1. The recitals and findings contained in the Preamble to this Resolution are adopted by reference and incorporated as if fully set forth in this Section. Section 2. By a four -fifths (4/5ths) affirmative vote, after an advertised public hearing, the City Manager's finding, attached and incorporated as Exhibit "B," that competitive negotiation methods and procedures are not practicable or advantageous to the City pursuant to Section 18-85(a) of the City Code, waiving the requirements for said procedures, is ratified, approved, and confirmed. Section 3. The City Manager is authorized' to allocate funds, in the amount of $115,000.00 to Sunshine for All, Inc., for the administration of the City's Senior Rental Assistance program. Section 4. The City Manager is authorized' to negotiate and execute any and all necessary documents in forms acceptable to the City Attorney, for said purpose. Section 5. This Resolution shall become effective immediately upon its adoption. APPROVED AS TO FORM AND CORRECTNESS: 1 The herein authorization is further subject to compliance with all legal requirements that may be imposed, including but not limited to those prescribed by applicable City Charter and City Code provisions. City of Miami Page 2 of 2 File ID: 15251 (Revision: A) Printed on: 4/8/2024 City of Miami Legislation Resolution City Hall 3500 Pan American Drive Miami, FL 33133 www.miamigov.com File Number: 15251 Final Action Date: A RESOLUTION BY A FOUR -FIFTHS (4/5THS) AFFIRMATIVE VOTE, AFTER AN ADVERTISED PUBLIC HEARING, RATIFYING, APPROVING, AND CONFIRMING THE CITY MANAGER'S FINDING, ATTACHED AND INCORPORATED, AS EXHIBIT "B," THAT COMPETITIVE NEGOTIATION METHODS AND PROCEDURES ARE NOT PRACTICABLE OR ADVANTAGEOUS FOR THE CITY OF MIAMI, FLORIDA ("CITY") PURSUANT TO SECTIONS 18-85(A) OF THE CODE OF THE CITY OF MIAMI, FLORIDA, AS AMENDED; WAIVING THE REQUIREMENTS FOR SAID PROCEDURES; AUTHORIZING THE ALLOCATION OF FUNDS IN THE AMOUNT OF $115,000.00 TO SUNSHINE FOR ALL, INC., A FLORIDA NOT FOR PROFIT ORGANIZATION FOR THE ADMINISTRATION OF CITY OF MIAMI'S SENIOR RENTAL ASSISTANCE PROGRAM ("PROGRAM") FOR ONE YEAR OF SERVICES, WITH AN OPTION TO ENTER INTO A SECOND YEAR OF SERVICES FOR AN ADDITIONAL $115,000.00, AT THE DISCRETION OF THE DEPARTMENT OF HOUSING AND COMMUNITY DEVELOPMENT'S DIRECTOR OR DESIGNEE, AS SPECIFIED IN EXHIBIT "A," ATTACHED AND INCORPORATED, SUBJECT TO THE AVAILABILITY OF FUNDING; FURTHER AUTHORIZING THE CITY MANAGER TO NEGOTIATE AND EXECUTE ALL THE NECESSARY DOCUMENTS, INCLUDING AMENDMENTS, EXTENSIONS, AND MODIFICATIONS, ALL IN A FORM ACCEPTABLE TO THE CITY ATTORNEY, SUBJECT TO ALL FEDERAL, STATE AND LOCAL LAWS THAT REGULATE THE USE OF SUCH FUNDS, FOR SAID PURPOSE. WHEREAS, pursuant to Resolution No. 19-0516 adopted on December 12, 2019, the City Commission authorized the establishment of a permanent Senior Rental Assistance Program ("Program") to assist eligible low-income City of Miami ("City") senior residents to mitigate rent increases; and WHEREAS, on October 12, 2023, pursuant to Resolution No. R-23-0459; the City Commission approved an amendment to the established Program policies and guidelines; and WHEREAS, the amendment included an allocation of funds to be used for the administration of the Program to better serve eligible seniors with low income in the community; and WHEREAS, Sunshine for All, Inc., is a non -for -profit 501(c)(3) organization established in December 2004 whose mission is dedicated to serving the needs of the City of Miami and Miami -Dade County's vulnerable residents through the delivery and administration of social services programs to low income and at -risk segments of society; and WHEREAS, Sunshine for All, Inc., has worked successfully with the City over the past 10 years in different projects, including relief funding for the Emergency Rental Assistance Program ("ERAP") during the Novel Coronavirus ("COVID-19") pandemic; and WHEREAS, the City's Administration recommends the allocation of funds in the amount of $115,000.00 to Sunshine for All, Inc., for one year of services, with an option to enter into a second year of services for an additional $115,000.00, at the sole discretion of the Department of Housing and Community Development's Director or designee, for the administration of the City's Senior Rental Assistance program as specified in Exhibit "A," attached and incorporated, subject to the availability of funding; NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI, FLORIDA: Section 1. The recitals and findings contained in the Preamble to this Resolution are adopted by reference and incorporated as if fully set forth in this Section. Section 2. By a four -fifths (4/5ths) affirmative vote, after an advertised public hearing, the City Manager's finding, attached and incorporated as Attachment "B," that competitive negotiation methods and procedures are not practicable or advantageous to the City pursuant to Section 18-85(A) of the City Code waiving the requirements for said procedures, is ratified, approved and confirmed. Section 3. The City Manager is authorized' to allocate funds, in the amount of $115,000.00 to Sunshine for All, Inc., for the administration of the City's Senior Rental Assistance program. Section 4. The City Manager is authorized' to negotiate and execute any and all necessary documents in forms acceptable to the City Attorney, for said purpose. Section 5. This Resolution shall become effective immediately upon its adoption APPROVED AS TO FORM AND CORRECTNESS: O) 1 The herein authorization is further subject to compliance with all legal requirements that may be imposed, including but not limited to those prescribed by applicable City Charter and City Code provisions.