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HomeMy WebLinkAboutAgenda Item Summary FormAGENDA ITEM SUMMARY FORM File ID: #15251 Date: 12/14/2023 Commission Meeting Date: 01/25/2024 Type: Resolution Subject: Bid Waiver - Sunshine For All, Inc Purpose of Item: Requesting Department: Department of Housing and Community Development Sponsored By: Manolo Reyes District Impacted: District 1, District 2, District 3, District 4 A resolution by a four -fifths (4/5ths) affirmative vote, after an advertised public hearing, ratifying, approving, and confirming the city manager's finding, attached and incorporated, as attachment "b," that competitive negotiation methods and procedures are not practicable or advantageous for the city of miami, florida ("city") pursuant to sections 18-85(a) of the code of the city of miami, florida, as amended; waiving the requirements for said procedures; authorizing the allocation of funds in the amount of $115,000.00 to sunshine for all, inc., a not for profit organization for the administration of city of miami's senior rental assistance program ("program") for one year of services, with an option to enter into a second year of services for an additional $115,000.00, at the discretion of the department of housing and community development's director or designee, as specified in attachment "a", subject to the availability of funding; further Authorizing the city manager to negotiate and execute all the necessary documents, including amendments, extensions, and modifications, all in a form acceptable to the city attorney, subject to all federal, state and local laws that regulate the use of such funds, for said purpose. Background of Item: Pursuant to Resolution No. 19-0516 adopted on December 12, 2019, the City Commission authorized the establishment of a permanent Senior Rental Assistance Program ("Program") to assist eligible low-income City of Miami of ("City") senior residents to mitigate rent increases. On October 12, 2023, pursuant to Resolution No. R-23-0459; the City Commission approved an amendment to the established Senior Rental Assistance program's policies and guidelines. The amendment to the established Senior Rental Assistance program included the allocation of funds to be used for the administration of the "Program" to better serve eligible seniors with low income in the community. Sunshine for All, Inc. is a non -for -profit 501(c)(3) organization established in December 2004 whose mission is dedicated to serving the needs of the City of Miami and Miami Dade County's vulnerable residents through the delivery and administration of social services programs to low income and at -risk segments of society. Sunshine for All, Inc. has worked successfully with the "City" over the past 10 years in different projects, including the Emergency Rental Assistance Program (ERAP) during the COVID-19 relief funding. The City's Administration recommends the allocation of funds in the amount of $115,000.00 to Sunshine for All, Inc. for one year of services, with an option to enter into a second year of services for an additional $115,000.00, at the sole discretion of the Department of Housing and Community Development's Director or designee, for the administration of the City's Senior Rental Assistance program as specified in Attachment "A", subject to the availability of funding. Budget Impact Analysis Item is Related to Revenue Item is an Expenditure Item is NOT funded by Bonds Total Fiscal Impact: Total Fiscal Impact: $115,000.00 Department of Community and Economic Development Review Completed Office of Management and Budget Office of Management and Budget City Manager's Office Legislative Division City Manager's Office Office of the City Attorney Office of the City Attorney City Commission Legislative Division Office of the City Attorney Office of the City Attorney Office of the City Clerk Legislative Division Office of the City Attorney Office of the City Attorney Reviewed B 01/08/2024 8:17 AM Luis Hernandez -Torres Marie Gouin Carolina Aguila Valentin J Alvarez Arthur Noriega V Raymond Pereira Victoria Mendez Nicole Ewan Valentin J Alvarez Raymond Pereira Victoria Mendez City Clerk's Office Valentin J Alvarez Raymond Pereira Victoria Mendez George Mensah Department Head Budget Analyst Review Completed Budget Review Completed Assistant City Manager Review Skipped Legislative Division Review Completed City Manager Review Completed ACA Review Completed Approved Form and Correctness Completed Meeting Completed Legislative Division Review Completed ACA Review Completed Approved Form and Correctness with Modification(s) Rendered Completed Legislative Division Review Completed ACA Review Completed Approved Form and Correctness with Modification(s) 01/16/2024 12:53 PM 01/16/2024 1:32 PM 01/16/2024 6:16 PM 01/16/2024 6:58 PM 01/16/2024 7:32 PM 01/16/2024 7:45 PM 01/16/2024 8:31 PM 01/25/2024 9:00 AM 01/31/2024 2:48 PM 01/31/2024 3:05 PM Completed 02/29/2024 8:26 AM 04/05/2024 11:09 AM 04/05/2024 11:14 AM Completed City of Miami Legislation Resolution Enactment Number: R-24-0042 City Hall 3500 Pan American Drive Miami, FL 33133 www.miamigov.com File Number: 15251 Final Action Date:1/25/2024 A RESOLUTION OF THE MIAMI CITY COMMISSION, BY A FOUR -FIFTHS (4/5THS) AFFIRMATIVE VOTE, AFTER AN ADVERTISED PUBLIC HEARING, RATIFYING, APPROVING, AND CONFIRMING THE CITY MANAGER'S FINDING, ATTACHED AND INCORPORATED AS EXHIBIT "B," THAT COMPETITIVE NEGOTIATION METHODS AND PROCEDURES ARE NOT PRACTICABLE OR ADVANTAGEOUS FOR THE CITY OF MIAMI, FLORIDA ("CITY") PURSUANT TO SECTIONS 18-85(A) OF THE CODE OF THE CITY OF MIAMI, FLORIDA, AS AMENDED; WAIVING THE REQUIREMENTS FOR SAID PROCEDURES; AUTHORIZING THE ALLOCATION OF FUNDS IN THE AMOUNT OF $115,000.00 TO SUNSHINE FOR ALL, INC., A FLORIDA NOT FOR PROFIT ORGANIZATION FOR THE ADMINISTRATION OF THE CITY OF MIAMI'S SENIOR RENTAL ASSISTANCE PROGRAM ("PROGRAM") FOR ONE YEAR OF SERVICES, WITH AN OPTION TO ENTER INTO A SECOND YEAR OF SERVICES FOR AN ADDITIONAL $115,000.00, AT THE DISCRETION OF THE DEPARTMENT OF HOUSING AND COMMUNITY DEVELOPMENT'S DIRECTOR OR DESIGNEE, AS SPECIFIED IN EXHIBIT "A," ATTACHED AND INCORPORATED, SUBJECT TO THE AVAILABILITY OF FUNDING; FURTHER AUTHORIZING THE CITY MANAGER TO NEGOTIATE AND EXECUTE ALL THE NECESSARY DOCUMENTS, INCLUDING AMENDMENTS, EXTENSIONS, AND MODIFICATIONS, ALL IN A FORM ACCEPTABLE TO THE CITY ATTORNEY, SUBJECT TO ALL FEDERAL, STATE AND LOCAL LAWS THAT REGULATE THE USE OF SUCH FUNDS, FOR SAID PURPOSE. WHEREAS, pursuant to Resolution No. R-19-0516 adopted on December 12, 2019, the City Commission authorized the establishment of a permanent Senior Rental Assistance Program ("Program") to assist eligible low-income City of Miami ("City") senior residents to mitigate rent increases; and WHEREAS, on October 12, 2023, pursuant to Resolution No. R-23-0459; the City Commission approved an amendment to the established Program policies and guidelines; and WHEREAS, the amendment included an allocation of funds to be used for the administration of the Program to better serve eligible seniors with low income in the community; and WHEREAS, Sunshine for All, Inc. ("Sunshine for All") is a non -for -profit 501(c)(3) organization established in December 2004 whose mission is dedicated to serving the needs of the City's and Miami -Dade County's vulnerable residents through the delivery and administration of social services programs to low income and at -risk segments of society; and WHEREAS, Sunshine for All has worked successfully with the City over the past 10 years in different projects, including relief funding for the Emergency Rental Assistance Program ("ERAP") during the Novel Coronavirus ("COVID-19") pandemic; and WHEREAS, the City's Administration recommends the allocation of funds in the amount of $115,000.00 to Sunshine for All, Inc., for one year of services, with an option to enter into a second year of services for an additional $115,000.00, at the sole discretion of the Department of Housing and Community Development's Director or designee, for the administration of the City's Senior Rental Assistance program as specified in Exhibit "A," attached and incorporated, subject to the availability of funding; NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI, FLORIDA: Section 1. The recitals and findings contained in the Preamble to this Resolution are adopted by reference and incorporated as if fully set forth in this Section. Section 2. By a four -fifths (4/5ths) affirmative vote, after an advertised public hearing, the City Manager's finding, attached and incorporated as Exhibit "B," that competitive negotiation methods and procedures are not practicable or advantageous to the City pursuant to Section 18-85(a) of the City Code, waiving the requirements for said procedures, is ratified, approved, and confirmed. Section 3. The City Manager is authorized' to allocate funds, in the amount of $115,000.00 to Sunshine for All, Inc., for the administration of the City's Senior Rental Assistance program. Section 4. The City Manager is authorized' to negotiate and execute any and all necessary documents in forms acceptable to the City Attorney, for said purpose. Section 5. This Resolution shall become effective immediately upon its adoption. APPROVED AS TO FORM AND CORRECTNESS: Note #1 Pursuant to the resolution, this item became effective immediately upon adoption by the Commission. Note #2 Revision A has the Scrivener's amendment by law department and per legal opinion, it may be certified instead of the original version. No Changes to Legislation, just incremented due to substitution of Exhibit A. 1 The herein authorization is further subject to compliance with all legal requirements that may be imposed, including but not limited to those prescribed by applicable City Charter and City Code provisions.