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HomeMy WebLinkAboutAgenda Item Summary FormAGENDA ITEM SUMMARY FORM File ID: #15880 Date: 04/11/2024 Commission Meeting Date: 05/23/2024 Requesting Department: Department of Resilience and Public Works Sponsored By: Christine King District Impacted: District 1, District 5 Type: Resolution Subject: Authorize Amendment - Overtown Greenway ITB 20-21-004 Purpose of Item: The purpose of this item is to approve a Resolution from the Miami City Commission, authorizing Amendment No. 1 to the Contract with FED for additional work concerning Overtown Greenway at NW 11th Street (from NW 7th Avenue to NW 12th Avenue), solicited under ITB No. 20-21-004, authorizing an increase to the existing contract value by $138,431.06, thereby increasing the total compensation limit from $970,588.74 to $1,109,019.80, allocating funds from the appropriate source of funding, subject to budgetary approval at the time of need; authorizing the City Manager to execute Amendment No. 1 to the Contract, in a form acceptable to the City Attorney; further authorizing the City Manager to negotiate and execute all other documents, including contracts, amendments, and extensions subject to allocations, appropriations and budgetary approvals having been previously made, and in compliance with all applicable provisions of the Code of the City of Miami, Florida, as amended, ("City Code"), including, the City's Procurement Ordinance, Anti -deficiency Act, and Financial Integrity Principles, all as set forth in Chapter 18 of the City Code, in a form acceptable to the City Attorney, and in compliance with applicable regulations, as may be necessary for said purpose. Background of Item: On April 8, 2022, Procurement issued solicitation ITB No. 20-21-004 under full and open competition to obtain bids from qualified firms. On June 6, 2022, Procurement received three (3) bids in response to the solicitation. After Procurement conducted its due diligence, the Contract was awarded to FED for a contract value of $970,588.74. It is now necessary to increase the capacity of the contract by $138,431.06 to award the additional scope of work to include 2" milling and resurfacing, paving, sidewalk, and concrete curb work on NW 11th Street between NW 8th Avenue and NW 12th Avenue. Budget Impact Analysis Item is NOT Related to Revenue Item is an Expenditure Item is NOT funded by Bonds Total Fiscal Impact: Total Fiscal Impact: $138,431.06 CIP Project No: B-173648 Department of Resilience and Public Works Review Completed Office of Management and Budget Office of Management and Budget Department of Procurement City Manager's Office Legislative Division City Manager's Office Office of the City Attorney Office of the City Attorney Office of the City Attorney City Commission Office of the City Clerk Reviewed B 04/15/2024 5:21 PM Lai -wan McGinnis Marie Gouin Annie Perez Asael Marrero Valentin J Alvarez Arthur Noriega V Pablo Velez Mabel Betancourt George K. Wysong III Maricarmen Lopez City Clerk's Office Juvenal Santana Department Head Budget Analyst Review Budget Review Procurement Review Assistance City Manager Review Legislative Division Review City Manager Review ACA Review Approved Form and Correctness Approved Form and Correctness Meeting Rendered Completed Completed Completed Completed Completed Completed Completed Skipped Completed Completed Completed 05/08/2024 4:21 PM 05/08/2024 4:33 PM 05/08/2024 5:54 PM 05/14/2024 7:35 PM 05/14/2024 7:36 PM 05/14/2024 9:22 PM 05/14/2024 9:46 PM 04/12/2024 2:54 PM 05/14/2024 9:51 PM 05/23/2024 9:00 AM 05/28/2024 2:45 PM City of Miami Legislation Resolution Enactment Number: R-24-0206 City Hall 3500 Pan American Drive Miami, FL 33133 www.miamigov.com File Number: 15880 Final Action Date:5/23/2024 A RESOLUTION OF THE MIAMI CITY COMMISSION, WITH ATTACHMENT(S), AUTHORIZING AMENDMENT NO. 1 TO THE CONSTRUCTION SERVICES AGREEMENT ("AGREEMENT") WITH FLORIDA ENGINEERING AND DEVELOPMENT CORP., A FLORIDA PROFIT CORPORATION ("FED"), FOR ADDITIONAL WORK CONCERNING THE OVERTOWN GREENWAY AT NORTHWEST 11 TH STREET (FROM NORTHWEST 7TH AVENUE TO NORTHWEST 12TH AVENUE), SOLICITED UNDER INVITATION TO BID ("ITB") NO. 20-21-004, INCREASING THE EXISTING CONTRACT VALUE BY ONE HUNDRED THIRTY EIGHT THOUSAND FOUR HUNDRED THIRTY ONE DOLLARS AND SIX CENTS ($138,431.06), THEREBY INCREASING THE TOTAL COMPENSATION LIMIT FROM NINE HUNDRED SEVENTY THOUSAND FIVE HUNDRED EIGHTY EIGHT DOLLARS AND SEVENTY FOUR CENTS ($970,588.74) TO ONE MILLION ONE HUNDRED NINE THOUSAND NINETEEN DOLLARS AND EIGHTY CENTS ($1,109,019.80); ALLOCATING FUNDS FROM THE APPROPRIATE SOURCE OF FUNDING, SUBJECT TO BUDGETARY APPROVAL AT THE TIME OF NEED; AUTHORIZING THE CITY MANAGER TO EXECUTE AMENDMENT NO. 1 TO THE AGREEMENT WITH THE FED, IN A FORM ACCEPTABLE TO THE CITY ATTORNEY, FOR SAID PURPOSE; FURTHER AUTHORIZING THE CITY MANAGER TO NEGOTIATE AND EXECUTE ANY AND ALL OTHER DOCUMENTS, INCLUDING CONTRACTS, AMENDMENTS, AND EXTENSIONS SUBJECT TO ALL ALLOCATIONS, APPROPRIATIONS, PRIOR BUDGETARY APPROVALS, COMPLIANCE WITH ALL APPLICABLE PROVISIONS OF THE CODE OF THE CITY OF MIAMI, FLORIDA, AS AMENDED ("CITY CODE"), INCLUDING THE CITY OF MIAMI PROCUREMENT ORDINANCE, ANTI -DEFICIENCY ACT, AND FINANCIAL INTEGRITY PRINCIPLES, ALL AS SET FORTH IN CHAPTER 18 OF THE CITY CODE, IN FORMS ACCEPTABLE TO THE CITY ATTORNEY, AND IN COMPLIANCE WITH ALL APPLICABLE LAWS, RULES, AND REGULATIONS, AS MAY BE DEEMED NECESSARY FOR SAID PURPOSE. WHEREAS, pursuant to Section 18-85 of the Code of the City of Miami, Florida, as amended ("City Code"), and Invitation to Bid ("ITB") No. 20-21-004, the City Manager executed a Construction Services Agreement ("Agreement") with Florida Engineering and Development Corp., a Florida profit corporation ("FED"), for the provision of construction services for the Overtown Greenway at Northwest 11 th Street (from Northwest 7th Avenue to Northwest 12th Avenue) in the amount of Nine Hundred Seventy Thousand Five Hundred Eighty Eight Dollars and Seventy Four Cents ($970,588.74); and WHEREAS, the contract value must be increased by One Hundred Thirty Eight Thousand Four Hundred Thirty One Dollars and Six Cents ($138,431.06) to compensate for the required additional scope of work; and WHEREAS, it is in the best interest of the City to increase the contract value of the Agreement to address said required additional scope of work; and WHEREAS, the proposed Amendment No. 1 to the Agreement with the FED increases the existing contract value by One Hundred Thirty Eight Thousand Four Hundred Thirty One Dollars and Six Cents ($138,431.06), thereby increasing the existing total compensation of the Agreement from Nine Hundred Seventy Thousand Five Hundred Eighty Eight Dollars and Seventy Four Cents ($970,588.74), to One Million One Hundred Nine Thousand Nineteen Dollars and Eighty Cents ($1,109,019.80); NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI, FLORIDA: Section 1. The recitals and findings contained in the Preamble of this Resolution are adopted by reference and incorporated as if fully set forth in this Section. Section 2. Amendment No. 1 to the Agreement with the FED for additional work concerning the Overtown Greenway at Northwest 11 th Street (from Northwest 7th Avenue to Northwest 12t" Avenue) solicited under ITB No. 20-21-004, increasing the existing contract value by One Hundred Thirty Eight Thousand Four Hundred Thirty One Dollars and Six Cents ($138,431.06), thereby increasing the total compensation limit from Nine Hundred Seventy Thousand Five Hundred Eighty Eight Dollars and Seventy Four Cents ($970,588.74) to One Million One Hundred Nine Thousand Nineteen Dollars and Eighty Cents ($1,109,019.80), is hereby authorized. Section 3. Funds shall be allocated from the appropriate source of funding, subject to budgetary approval at the time of need. Section 4. The City Manager is authorized' to execute Amendment No. 1 to the Agreement with the FED, in a form acceptable to the City Attorney, for said purpose. Section 5. The City Manager is further authorized' to negotiate and execute any and all other documents, including contracts, amendments, and extensions subject to all allocations, appropriations, prior budgetary approvals, compliance with all applicable provisions of the City Code, including the City's Procurement Ordinance, Anti -Deficiency Act, and Financial Integrity Principles, all as set forth in Chapter 18 of the City Code, in forms acceptable to the City Attorney, and in compliance with all applicable laws, rules, and regulations, as may be deemed necessary for said purpose. Section 6. This Resolution shall become effective immediately upon its adoption. APPROVED AS TO FORM AND CORRECTNESS: rge . Wyng IIf, C ty ttor -y 5/14/2024 Pursuant to the resolution, this item became effective immediately upon adoption by the Commission. 1 The authorization herein is further subject to compliance with all legal regulations that may be imposed, including but not limited to those prescribed by applicable City Charter and City Code provisions.