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HomeMy WebLinkAboutAgenda Item Summary FormAGENDA ITEM SUMMARY FORM File ID: #16022 Date: 05/07/2024 Commission Meeting Date: 05/23/2024 Requesting Department: Department of Real Estate and Asset Management Sponsored By: District Impacted: District 3 Type: Resolution Subject: Accept Highest Bid - ITB No. 23-24-011 (2445 SW 5 AV) Purpose of Item: A Resolution of the Miami City Commission, with attachments, accepting the highest paying responsive and responsible bid received on February 7, 2024, pursuant to Invitation To Bid ("ITB") No. 23-24-011, for the sale of City of Miami ("City") owned surplus vacant land located at 2445 Southwest 5th Avenue, Miami, Florida ("Property") at a purchase price of Eight Hundred Fifteen Thousand Dollars ($815,000.00); the sales proceeds from the sale of the Property, shall be allocated respectively to pay back the funding sources used for the City's initial acquisition of the Property, pursuant to Resolution No. R-19-0146, allocating funds to the respective Community Development Block Grant ("CDBG"), and, pursuant to Resolution No. R-19-0049, allocating funds to Project No. 40-B183415, District 3 Park Land Acquisition; authorizing the City Manager to negotiate and execute the Purchase and Sale Agreement ("Agreement"), between the City and Liliana Mejia ("Highest Bidder"), in a form acceptable to the City Attorney, for the sale of the Property; further authorizing the City Manager to negotiate and execute any and all necessary documents, including any amendments and modifications to said Agreement, in forms acceptable to the City Attorney, as may be necessary to effectuate such transaction in accordance with the terms and conditions of the ITB, the Agreement, and compliance with all applicable provisions of the Charter and Code of the City of Miami, Florida, as amended, and in compliance with all applicable laws, rules, and regulations, as may be deemed necessary. Background of Item: The City of Miami ("City") is the fee simple owner of real property located at 2445 Southwest 5th Avenue, Miami, Florida ("Property"). The Property was never developed into the new park for which it was originally acquired. The City, through its Department of Real Estate and Asset Management ("DREAM"), determined to sell the Property through a competitive solicitation process. On November 3, 2023, DREAM issued Invitation to Bid ("ITB") No. 23-24-011, for the sale of the Property to the highest paying responsive and responsible bidder, under full and open competition. The minimum bid requirement amounts of Five Hundred Eighty Eight Thousand Dollars ($588,000.00) for the Property was set above the average market value of the two (2) appraisals obtained by DREAM from licensed State of Florida certified appraisers. On February 7, 2024, three (3) bids were received and evaluated following the guidelines published in the ITB, with the highest paying responsive and responsible bid totaling Eight Hundred Fifteen Thousand Dollars ($815,000.00) received from Liliana Mejia ("Highest Bidder"), as indicated on the Recommendation for Award Memo, signed by the City Manager and attached hereto as Exhibit "A." The sales proceeds from the sale of the Property, shall be allocated respectively to pay back the funding sources used for the City's initial acquisition of the same, pursuant to Resolution No. R-19-0146, allocating funds to the respective Community Development Block Grant ("CDBG"), and, pursuant to Resolution No. R-19-0049, allocating funds to Project No. 40-B183415, District 3 Park Land Acquisition. Budget Impact Analysis Item is Related to Revenue Item has NOT an Expenditure Item is NOT funded by Bonds Total Fiscal Impact: N/A Reviewed B Department of Real Estate and Asset Management Review Completed 05/08/2024 9:37 AM Office of Management and Budget Pedro Lacret Office of Management and Budget Marie Gouin City Manager's Office City Manager's Office Legislative Division Office of the City Attorney Office of the City Attorney City Commission Office of the Mayor Office of the City Clerk Office of the City Clerk Larry M. Spring Arthur Noriega V Valentin J Alvarez Pablo Velez George K. wysong III Maricarmen Lopez Mayor's Office City Clerk's Office City Clerk's Office Andrew Frey Department Head Budget Analyst Review Budget Review Assistant City Manager City Manager Review Legislative Division Review ACA Review Approved Form and Correctness Meeting Completed Completed Completed Completed Completed Completed Completed Completed Signed by the Mayor Completed Signed and Attested by the City Clerk Completed Rendered Completed 05/09/2024 12:51 PM 05/09/2024 6:30 PM 05/13/2024 4:57 PM 05/14/2024 12:22 PM 05/14/2024 2:09 PM 05/14/2024 5:37 PM 05/14/2024 7:51 PM 05/23/2024 9:00 AM 06/02/2024 2:24 PM 06/02/2024 2:42 PM 06/02/2024 2:42 PM City of Miami Legislation Resolution Enactment Number: R-24-0200 City Hall 3500 Pan American Drive Miami, FL 33133 www.miamigov.com File Number: 16022 Final Action Date:5/23/2024 A RESOLUTION OF THE MIAMI CITY COMMISSION, WITH ATTACHMENT(S), ACCEPTING THE HIGHEST PAYING RESPONSIVE AND RESPONSIBLE BID RECEIVED ON FEBRUARY 7, 2024, PURSUANT TO INVITATION TO BID ("ITB") NO. 23-24-011, FOR THE SALE OF CITY OF MIAMI ("CITY") SURPLUS VACANT LAND LOCATED AT 2445 SOUTHWEST 5TH AVENUE, MIAMI, FLORIDA ("PROPERTY") AT A PURCHASE PRICE OF EIGHT HUNDRED FIFTEEN THOUSAND DOLLARS ($815,000.00); ALLOCATING THE SALES PROCEEDS FROM THE SALE OF THE PROPERTY TO REIMBURSE THE FUNDING SOURCES USED FOR THE CITY'S INITIAL ACQUISITION OF THE PROPERTY PURSUANT TO RESOLUTION NO. R-19- 0146, THE RESPECTIVE COMMUNITY DEVELOPMENT BLOCK GRANT ("CDBG"), AND PURSUANT TO RESOLUTION NO. R-19-0049, ALLOCATING FUNDS TO PROJECT NO. 40-B183415, DISTRICT 3 PARK LAND ACQUISITION; AUTHORIZING THE CITY MANAGER TO NEGOTIATE AND EXECUTE THE PURCHASE AND SALE AGREEMENT ("AGREEMENT"), BETWEEN THE CITY AND LILIANA MEJIA ("HIGHEST BIDDER"), IN A FORM ACCEPTABLE TO THE CITY ATTORNEY, FOR THE SALE OF THE PROPERTY; FURTHER AUTHORIZING THE CITY MANAGER TO NEGOTIATE AND EXECUTE ANY AND ALL NECESSARY DOCUMENTS, INCLUDING ANY AMENDMENTS AND MODIFICATIONS TO SAID AGREEMENT, IN FORMS ACCEPTABLE TO THE CITY ATTORNEY, AS MAY BE NECESSARY TO EFFECTUATE SUCH TRANSACTION IN ACCORDANCE WITH THE TERMS AND CONDITIONS OF THE ITB, THE AGREEMENT, AND COMPLIANCE WITH ALL APPLICABLE PROVISIONS OF THE CHARTER AND CODE OF THE CITY OF MIAMI, FLORIDA, AS AMENDED, AND IN COMPLIANCE WITH ALL APPLICABLE LAWS, RULES, AND REGULATIONS, AS MAY BE DEEMED NECESSARY; FURTHER RATIFYING, APPROVING, AND CONFIRMING CERTAIN NECESSARY ACTIONS BY THE CITY MANAGER AND DESIGNATED CITY DEPARTMENTS IN ORDER TO UPDATE THE CAPITAL PLAN, RELEVANT FINANCIAL CONTROLS AND COMPUTER SYSTEMS IN CONNECTION THEREWITH, FOR PROJECT CLOSE- OUTS, AND FOR GRANTS AND OTHER FUNDING SOURCES IN PROGRESS IN CONNECTION HEREWITH. WHEREAS, the City of Miami ("City") is the fee simple owner of real property located at 2445 Southwest 5th Avenue, Miami, Florida ("Property"); and WHEREAS, the Property was never developed into the new park for which it was originally acquired; and WHEREAS, the City, through its Department of Real Estate and Asset Management ("DREAM"), determined to sell the Property through a competitive solicitation process; and WHEREAS, on November 3, 2023, DREAM issued Invitation to Bid ("ITB") No. 23-24- 011, for the sale of the Property to the highest paying responsive and responsible bidder, under full and open competition; and WHEREAS, the minimum bid requirement amount of Five Hundred Eighty Eight Thousand Dollars ($588,000.00) for the Property was set above the average market value of the two (2) appraisals obtained by DREAM from licensed State of Florida certified appraisers; and WHEREAS, on February 7, 2024, three (3) bids were received and evaluated following the guidelines published in the ITB, with the highest paying responsive and responsible bid totaling Eight Hundred Fifteen Thousand Dollars ($815,000.00) received from Liliana Mejia ("Highest Bidder"), as indicated on the Recommendation for Award Memo, signed by the City Manager, and attached and incorporated hereto as Exhibit "A"; and WHEREAS, the sales proceeds from the sale of the Property, shall be allocated to pay back the funding sources used for the City's initial acquisition of the same, pursuant to Resolution No. R-19-0146, allocating funds to the respective Community Development Block Grant ("CDBG"), and, pursuant to Resolution No. R-19-0049, allocating funds to Project No. 40- B183415, District 3 Park Land Acquisition; NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI, FLORIDA: Section 1. The recitals and findings contained in the Preamble to this Resolution are adopted by reference and incorporated as if fully set forth in this Section. Section 2. The highest paying responsive and responsible bid received on February 7, 2024, pursuant to ITB No. 23-24-011 for the sale of the Property at a purchase price of Eight Hundred Fifteen Thousand Dollars ($815,000.00) is hereby accepted. Section 3. The sales proceeds from the sale of the Property, shall be allocated respectively to pay back the funding sources used for the City's initial acquisition of the Property, pursuant to Resolution No. R-19-0146, allocating funds to the respective Community Development Block Grant ("CDBG"), and, pursuant to Resolution No. R-19-0049, allocating funds to Project No. 40-B183415, District 3 Park Land Acquisition. Section 4. The City Manager is authorized to negotiate and execute the Purchase and Sale Agreement ("Agreement"), between the City and the Highest Bidder, in a form acceptable to the City Attorney, for the sale of the Property. Section 5. The City Manager is further authorized' to negotiate and execute any and all necessary documents, including any amendments and modifications to said Agreement, in forms acceptable to the City Attorney, as may be necessary to effectuate such transaction in accordance with the terms and conditions of the ITB, the Agreement, and compliance with all applicable provisions of the Charter and Code of the City of Miami, Florida, as amended, and in compliance with all applicable laws, rules, and regulations, as may be deemed necessary. Section 6. Certain necessary actions by the City Manager and designated City officials and departments made in order to update the Capital Plan, relevant financial controls and 1 The herein authorization is further subject to compliance with all legal requirements that may be imposed, including but not limited to those prescribed by applicable City Charter and City Code provisions. computer systems in connection therewith, for project close-outs, and for grants and other funding sources in progress in connection herewith are ratified, approved, and confirmed. Section 7. This Resolution shall become effective immediately upon its adoption and signature of the Mayor.2 APPROVED AS TO FORM AND CORRECTNESS: 2 If the Mayor does not sign this Resolution, it shall become effective at the end of ten (10) calendar days from the date it was passed and adopted. If the Mayor vetoes this Resolution, it shall become effective immediately upon override of the veto by the City Commission.