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CIp CIVILIAN INVESTIGATIVE PANEL
To:
From
Date:
Subject:
References:
Enclosures:
Pedro G. Hernandez
City Manager
hirley E. Richardson, Executive Director
August 25, 2006
Request for Placement of Item on the
September 28, 2006 City Commission Meeting
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This memorandum respectfully requests placement of an item on the September 28, 2006
City Commission Agenda for presentation of a Resolution to approve the Civilian
Investigative Panel's (CIP) FY 2007 proposed budget in the amount of $1,206,238.01.
BACKGROUND
Pursuant to Sec.11.5-10(1) of CIP enabling Ordinance No. 12188, the CIP shall submit an
annual budget proposal to the City Commission in a form acceptable to the City Manager as
part of the annual budget of the City of Miami. On April 18, 2006, the CIP approved the
attached FY 2007 budget proposal in the amount of $1,206,238.01 and respectfully submits
same, with attachments, for consideration and approval by the City Commission.
Should you require additional information, I may be reached at (305) 579-2444 or via e-mail:
srichardson@ci.miami.fl.us.
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Rudy de la Guardia (Treasurer) Andrew Fishman
Thomas Rebull (Secretary) Bess McElroy
The purpose, powers and duties of the CIP are as follows:
Timothy Moore
Fred St, Amand
• To conduct investigations, inquiries and evidentiary hearings into allegations of
police misconduct.
• To request issuance of subpoenas for the purpose of obtaining evidence from
witnesses, production of documents etc., after consultation with the State
Attorney and CIP Independent Counsel.
• To make factual determinations, facilitate resolutions and propose
recommendations to the City Manager and Chief of Police.
• To review and make recommendations regarding the Miami Police Department's
existing policies and procedures, including training, recruitment and discipline
and provide input to the Chief of Police prior to implementation of new or revised
policies and procedures.
• To issue reports to the Mayor, City Commission, City Attorney, City Manager,
Chief of Police and the public.
• To conduct regularly scheduled public meetings and to convene special and
emergency meetings and public hearings as necessary.
1ftDGET REQUEST
The CIP, in a public meeting of April 18, 2006, approved a budget proposal of $1,206,238.01 for
FY 2007 which contains estimated salary and fringe benefits. This is $74,627.35 or 7% higher
than the FY 2006 budget of $1,131,610.66. The difference is attributed to an approximate 3%
increase in total salaries & fringes; 1% increase in operating expenses (fixed); 13% increase in
operating expenses (variable); and 38 % decrease in capital outlay.
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ACCOMPLISHMENTS FOR FISCAL YEAR 2006
ADMINISTRATION, STAFFING AND DEVELOPMENT:
• Provided staff support to Panel for all business conducted during FY 2006 to
date.
• Drafted FY 2007 Budget proposal.
• Filled vacant positions for Litigation and Investigative Specialist, Administrative
Aide and Clerk Typist.
• Recruited for and nominated three (3) new members to the Panel.
• Prepared Request for Letters of Interest (RFLI) for two (2) additional private
investigative firms to conduct CIP investigations and to replace two terminated
contracts. Evaluated responses and the results of background investigations and
prepared packets for Commission review and approval of Professional Services
Agreements.
• Revised the Standard Operating Procedures for CIP staff and Investigative
Procedures for independent, private investigator with anticipated completion date
of September 2006.
• Drafted and received Panel approval for By -Laws outlining the rules, regulations
and practices of the CIP and its membership.
• Commenced special committee review of Ordinance 12188 governing the CIP
intended to offer recommended revisions to noted ambiguities, exclusions and/or
inclusions impacting the effectiveness of the CIP.
INVESTIGATIONS & POLICY REVIEW
• Completed the Final Report on the Miami Police Department's preparation for
and response to demonstrations during the Free Trade Area of the Americas
(FTAA) Summit in November 2003. A Status Report was completed in Fiscal
Year 2005.
• 378 cases of alleged police misconduct opened. (Totals are as of August 15,
2006)
➢ 377 Cases Assigned for Review and/or Investigation.
➢ 291 Case Reviews and/or Investigations completed.
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➢ 11 Recommendations and/or Commentaries submitted to the MPD.
• Created two Complaints sub -committees to review staff investigations and
present recommendations to the full Panel.
• Reviewed seventeen (17) MPD Departmental Order/Policy Revision packages
involving 428 revised passages.
• Prepared twenty-one (21) recommendations arising from Departmental Order
revisions to the MPD Chief of Police as per requirements of the CIP Ordinance
No. 12188.
TRAINING:
• Provided required training opportunities to staff and Panel members consistent with the
CIP Ordinance.
• Organized one -day Training Retreat for Panel Members and attended by staff.
• Assisted in planning and hosting the 11th Annual Conference of the National Association
for Civilian Oversight of Law Enforcement (NACOLE) held in Miami from December
11-14, 2005.
• Coordinated planning and hosting of the 21 st National Conference on Preventing Crime
in the Black Community held in Miami from May 30-June 3, 2006.
OUTREACH:
• Convened 35 Panel meetings to include televised coverage for the CIP's ten (10)
Regular monthly meetings from October 2005-August 2006; conducted Public Hearings,
Special Committee Meetings; Workshops, Training Retreat and Press Conference for the
same period.
• Attended 34 community meetings hosted by such agencies/organizations as the Miami -
Dade Independent Review Panel (IRP), the American Civil Liberties Union (ACLU),
City of Miami Community Relations Board, the Miami -Dade County Community
Relations Board, the Little Haiti/Little River Weed & Seed Program, Little Haiti
Community Action Agency, Allapattah Community Action Agency, Liberty City
Community Action Agency and the Model City Neighborhood Association and the
PACT Forum.
• Created a CIP Logo and developed new CIP brochures in three languages (English,
Spanish and Creole). Brochures and Complaint forms are available at all Neighborhood
Enhancement Team Offices, Miami Police Headquarters and Substations.
• Worked with the City of Miami's Information Technology Department to enhance the
CIP' s website and conduct regular updates of site to ensure citizen access to current and
relevant information and features.
• Met with all NET administrators; devised collaborative community outreach efforts;
discussed role of CIF with front-line NET employees.
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• Attended two demonstrations in City of Miami to observe police response and crowd
action and met with community leaders, City of Miami Goodwill Ambassadors and other
participants to gain additional information on the disputed issues and familiarization with
the interested parties.
• Met with MPD community relations staff and public information officers to discuss
function and work of the CIP and community issues. Attended MPD roll call regarding
the Police Department's Operation Difference.
• Completed the CIP's FiscalYear 2005 Comprehensive Annual Report.
• Increased media coverage of CIP events and accomplishments through regular media
advisories/press releases. Drafted an article for the Greater Miami ACLU Quarterly
Newsletter "The Flame" on the CIP's investigation of police response during the Free
Trade Area of the Americas demonstrations held in Miami in November 2003.
OBJECTIVES FOR FISCAL YEAR 2007
ADMINISTRATION, STAFFING AND DEVELOPMENT:
• To complete the CIP's Fiscal Year 2006 Annual Report.
• To review and make recommendations for changes, where necessary to the CIP
Ordinance in an effort to clarify ambiguities and address omissions.
POLICY REVIEW/INVESTIGATIONS:
• To conduct independent and fair reviews, investigations and/or hearings of
misconduct complaints against MPD sworn personnel received directly from
citizens and/or the Miami Police Department.
• To review all revisions to MPD policies and procedures and submit
recommendations to the Chief of Police, City Manager and City Commission.
• To implement, in conjunction with the Miami Police Department's (MPD)
Internal Affairs Section (I.A.), an automated system for receipt and review of
citizen police misconduct complaints submitted to and investigated by MPD
personnel.
TRAINING:
• To develop CIP employee skills through training in target areas such as customer
service, community relations, communication, investigation and oversight,
information technology, research and analysis.
• Ensure CIP members complete all required training and re-training consistent
with the CIP mandate and Ordinance.
OUTREACH:
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• To further advance the CIP mandate to structure and improve outreach projects
and customer service through decentralized intake of complaints, regular and
proactive public appearances and presentations, development of an interactive and
user-friendly website and effective publication and direction to CIP services.
Should additional information be required, please contact the CIP Executive Director at
(305) 579-2444.
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