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HomeMy WebLinkAboutMeeting MinutesCivilian Investigative Panel Meeting Minutes April 18, 2008 been late to the meeting, for which 1 apologize, but 1 wasn't late enough to hear him articulate very well that unless we ask for it, it won't be there and we won't be able to negotiate that. PANEL MEMBER COUCH: I just took the long way of explaining it. CHAIRMAN HANDFIELD: All right. Are there any other comments or questions? PANEL MEMBER COUCH: Well, my last comment would be that, based on being consistent, I will run the term of the contract personally and at that point renegotiate it or do whatever we need to do in order to bring it current, In good„(aith, wherty_ou contract, I'm no lawyer and 1 don't pretend to be, but I mean, it is what it is, And we get stuck in situations or dilemmas sometimes in good stewardship by this Panel, I think it would be wise that we not break the trend. We go with the contract presently because I was adamant against investigators getting their contracts changed based on that's what they signed for, And I want to remain consistent as possible. PANEL MEMBER DE LA GUARDIA: Mr. Chair, 1 made my motion and it was seconded. Call the question. CHAIRMAN HANDFIELD: All right. All those in favor of the motion. And for clarification, the motion is so have that amount in place -- placed into the budget only; is that correct? PANEL MEMBER DE LA GUARDIA: My motion is to accept the budget as it exists, and that would be correct. CHAIRMAN HANDFIELD: All in favor of that motion by the sign of aye. (Thereupon, all Panel Members responded aye, except for Panel Member Ms. Brinkley.) Any opposition? PANEL MEMBER BRINKLEY: Nay. CHAIRMAN HANDFIELD: Okay. Let the record reflect one opposition. Item 3, the last page, any questions or comments? Hearing none, it will be accepted. Please keep in mind that we will, at the May meeting assign, as it relates to purposes of doing the Performance Evaluation, all of these items that we have placed in the budget, it's important that the Panel Members understand, it will not be necessarily given on an automatic basis, it will be tied to Performance Evaluation that will be done by the Panel Members. And as such time then a determination will be made to what extent any recommended raises to be awarded from Independent Counsel to the Executive Director and the other staff Thank you all so much for walking us through that process. Mr. Springs, thank you so much for being here, and we will have a budget in accordance to the policies and procedures to you to meet our deadline. MR. SPRINGS: Thank you, Mr, Chairman. 1 do have one comment, if you would allow me. CHAIRMAN HANDFIELD: Yes, MR. SPRINGS: With regard to your total budget request, in reviewing the fringe section, there is an error, or miscalculation I should say, reducing it by $9, 901. So whatever your --1 know you've been moving it up and down, but there's an additional correction of $9, 901. CHAIRMAN HANDFIELD: In favor? MR. SPRINGS: In favor, relative to the fringes. It was just miscalculated. CHAIRMAN HANDFIELD: Thank you so much. MR. SPRINGS: Thank you. Resolution to aoorove 2007 Budget Motion by Member Shapiro, seconded by Member De la Guardia, to APPROVED PASSED by the following vote. Votes: Aye: Shapiro, Couch, McAliley, Handfield, Davis, De la Guardia, Scott, Rebull, Brinkley, McElroy , Moore and Fishman Absent, St. Arnaud MS. RICHARDSON: Mr. Chairman, while we are still on the budget, can we go ahead then, for purposes of the record, get a resolution to pass the budget as was presented with the adjustments discussed? CHAIRMAN HANDFIELD: Yes. 1'l! entertain that motion, PANEL MEMBER SHAPIRO: So moved. PANEL MEMBER DE LA GUARDIA: Mr. Chair, do we need -- City of Miami Page 14 Prinhdan 8/22/1006 Civilian Investigative Panel Meeting Minutes April 18, 2006 CHAIRMAN HANDFIELD: lt's been moved and properly seconded -- it's been moved. 1s there a second? PANEL MEMBER DE LA GUARDIA: 1'l1 second it for purposes of discussion. CHAIRMAN HANDFIELD: Okay. PANEL MEMBER DE LA GUARDIA: We approved the budget as it stood before Mr. Springs informed us of the change. Is that motion still valid, that we contemplate the change? Yes? CHAIRMAN HANDFIELD;_ The_change is in our benefit. It means that there is an additional savings that we did not anticipate. That's Just for procedure. We'll clean that up. PANEL MEMBER DE LA GUARDIA: Okay. Ijust wanted to make sure that it's a valid motion because all the numbers were contemplated in the disclosure that we received, CHAIRMAN HANDFIELD: We'd have a bigger problem if there was a deficit. But since there's more, it's not a problem. All inlayer of the budget as discussed being approved by the sign of aye. (Thereupon, all Panel Members responded aye.) Any opposition? Let the record reflect that the budget has been approved. Thank you Mr. Springs. Departmental Orders/ Standard Operatlna Procedures Revisions DISCUSSED Item Na B, Departmental Orders/Standard Operating Procedures Revisions? MS. RICHARDSON: Mr. March? MR. MARCH: Don March, Research Analyst. What 1 did was, I gave for your reading and review a series of changes, as well as a cover memo that goes with it. These are revisions concerning Aviation Detail Inspections Unit, Strip Searches, Sworn Personnel Promotions, Grievance Procedures, Biased Based Profiling, the Incident Tracking System, and Crisis Intervention Team, There is still -- we are looking into a couple of these because of the nature of some of the changes are fairly significant and really require, I think, maybe some external expertise to make a solid recommendation. There is also a requirement that this be in the Legistar format and publicized as we did once we brought the Legistar thing on board And we're not ready to do that, but it will be on the agenda in May. And 1 would ask that in the interim that you go ahead and read these changes so that if you have any questions or issues that you would like to raise to me individually before, on an informational basis, or when these come to be discussed in the May meeting for purposes of crafting a recommendation to the Chief that you will be better prepared for that discussion. The other thing is that we had asked for a complete set of Departmental Orders. And the Department gave us a very large phone book size supplement. It was dated 2005 supplement. It's not, as the Executive Director mentioned to you earlier, it's not in a struck underlined format, and it's requiring a page by page comparison of all the accumulated revisions that we've had since this Panel was impaneled to verb that we really understand what has been accomplished and what a complete set of Departmental Orders looks like. It's just a tedious process. But we've kind of been dedicated to working on the FTAA Report. We do expect, however, that all of this will be wrapped up for presentation in May. PANEL MEMBER MCALILEY: Mr. Chair, may 1 ask Mr. March a question? Do you think that the police department has an entire complete set of Departmental Orders? • MR. MARC!-!: We asked in writing, and what we got was what I just described to you. PANEL MEMBER MCALILEY: It was a complete set? MR. MARCH: The verbal response that accompanied our follow-up question was pretty much to that affect. What I'm going to prepare for you in the way of a recommendation will, I think, articulate that specific question there. And 1 think it is an important question. There is something that is underway that I'm aware of and has been underway for many months. And that is a complete revision of the Departmental Orders, complete. format change. It's being shipped out to the various divisions. And that has been underway for many months. I expect at the time that that is finally approved. 1'm optimistic, or 1 really feel comfortable that that will be the first time that I think we can state that we have in our possession, a definitive set of Departmental Orders. CHAIRMAN HANDFIELD: Any other comments or questions? Thank you very much, Mr. March. City °JMiami Pays IS Prini d on 8/22/2006