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Home My WebLink AboutExhibit 6Virginia Key 5eac{i VaricTrust Fiscal Year 2007 Budget Revenues & Expenditures General Administration Revenues: Contribution From The City Of Miami Carryover Fund Balance Income on investments Grants, Contributions, & Other Revenues Expenditures: Salaries & Wages Other Employee Benefits Total Revenues Professional and Technical Services Purchased Property Services Purchased Other Services Purchased Supplies Property & Equipment Capital Outlay Total Expenditur Revenues Less Expenditure Total Full Time Staff'': Explanation of Variance FY07. Budget as compared with FY 06 Forecast `t Salaries,&;Wages increase primarily°due to :the lull: year impact of the new Administrative Aide Other Employee:' Benefits increase due primarily to higher budgeted health insurance:costs Professional &i Technical Services Budgef includes an additional $10 000 for:anticipated GOB audi PropertyServices Purchased,= Fu14 year of janitorial services of $10,000, and HR outsourcing estimated at.$15,0 Other Services IPurchased lr crease. due primarily to higher causeway #oils and properly Insurance coverage Supplies :' increase due. primarily to higher Office & lillisc Supplies, resulting from staff increases ., Property& Equipment. Capital Outlay, FY06 Forecast includes costs far the mini train, new phone equipment and furniture` FY 2007 Budget Total FY 2006 Forecast Total FY07 Budget vs FY06 Forecast Total FY 2006 Revised Budget Total FY 2006 Fcst. Vs FY 2006 Bud. Total 617,623 337,373 280,250 337,373 - : .35195a 3' 327,384 - Y f (2s2,189) , 327,384 -:' - 5,030 (5,030) - 5,030 $ 652,818 $ 669,787 $ (16,969) $ 664,757 $ 5,030 308,696 247,737 (60,959) 252,265, 4,528 ...0 ' 6,32.2 M ha,93, 83' (33,139) - '` 92,8.92 ` ..,. (291) 42,000 20,466 (21,534) 28,000 7,534 4.-. `'. 8 000 ' f ,68.$33....n (19,667) 74r300.. ,....5.9 53,000 44,021 (8,979) 49,300 5,279 16,800 •:', _ :10,267 (6,533) s 15 500 u 5,233' 18,000 150,585 132,585 152,500 1,915 $ 652,818 $ 634,592 $ (18,226) $ 664,757 $ 30,165 ; $ (0) $ 35,195 $ (35,195) $ - $ 35,195 4 4 - 4 - 1 Z:11RiversidelVKBPT1t.RobinsonlBudgetTY 07\General Admin Template 07 6/12/2006 9:24 AM Type Major Minor Virginia Key Beach Palk Trust Mirror Description Revenue 601 094 INTEREST ON INVESTMENT 749 GAINILOSS INVESTMENTS 807 713 903 " 192 905 988 905 revenue Total PRIOR YEAR-ENC.ROLLOVER CONTRIBUTION FROM SPA - COM OPERATING GRANTS & CONTRIBUTIONS CAPITAL GRANTS & CONTRIBUTIONS OTHER REVENUES 100 010 SALARIES - UNCLASSIFIED 012 SALARIES - PERM. PART-TIME 013 SALARIES - TEMPORARY 200 083 CAR ALLOWANCE 100 SOCIAL SECURITY CONTRIBUTION 130 GROUP INSURANCE CONTRIB. 150 WORKERS COMPENSATION 160 UNEMPLOYMENT COMPENSATION 180 TUITION REAMBURSEMENT 185 FRINGE BENEFITS - OTHER 214 PENSION CONTRIBUTION -OTHER ED 410 TRAVEL AND PER DIEJI TRAINING '300 230 PROFESSIONAL SERVICES -ARCHUT 270 PROFESSIONAL SERVICES - OTHER 280 PROFESSIONAL SERVICES - ACCTG Full Year Oct Nov. Dec- Jan. Feb- Mar. Budget Budget Budget Budget Budget Bud. B 35,195 2,933 "' 2,933-r=2,933 `;-2,933 617,623 :;." 44,374 4:.:. 68,445 =< -`44•549 45,703- 652,818 - 47307 .:71,371 47.473 - 48,636 293 696 12,000 -3000 33100-. . 217 500 1,636 262 3,632 155 500 2,41141 515 3,632 229 2007 Full Jun. Aug. Sep. Year Bud et Jul B •• Bud r-' Bud - Encumb. Bud 500 1,691 365 3,632 ::160 500 1,691 365 3,632 160 500 1,692 365 3,632 160 8,000 ..,:21,289 1,606 ' 2,371 . ,%-1,618 t,629 �1 624 `' 1,575 -.. " 3.936 43,584 018 " 12,000 1;p00-I'1,000 a':1,000 '-"1,000 '.1,000 1000 1,000 1000 - 1000-'.'1.000 1,000 1,0 3,600 _:.:: 300 300 '.'; . 300 , -- 300 ' .`. _ 300 - %. 300 - 300 300 �.: 23,491 1,887 .. 2,711 .: 1,807 - 1.807 - 1,807 '1807 '- 1,807 -. 2,711 - 1,80T 1807 1,807 .:. 18 6 000 500 500 500 500 500 - 500 500 490 340 OTHER CONTRACTUAL SERVICES - 0 610 RENT OF EQUIPMENT - OUTSIDE 620 RENT BUILDINGS 635 RENT OTHERS 670 REPAIRS & MAINTENANCE 801 SOLID WASTE SERVICES 835 LANDSCAPING 500 287 ADVERTISING 420 TRAVEL AND PER DIEM - OTHER 470 ENTERTAINMENT, 495 PARKING EXPENSE 510 COMMUNICATIONS SERV. TELEPH. 0 530 TRANSPORTATION 532 ROADTOLLS 534 DELIVERY SERVICES 640 INSURANCE - PROPERTY 643 SPECIAL EVENTS INSURANCE 661 PUBLIC OFFICIALS LIABILITY 680 PRINTINGIBINDING - OUTSIDE 690 PROMOTIONALACTMTIES 727 PROMOTIONAL MATERIALS 755 REPRODUCTION SERVICE 773 INTERNAL SERV CHGES PRINT SHOP 600 533 POSTAGE - 540 LITILR Y SERVICES - ELECTRICITY 560 UTIL.RY SERVICES - WATER 700 OFFICE SUPPLIES - 705 HOUSEKEEPING 1 SANITATION SUPP 30,000 4,000 47,000 4,030 3,000 Z3Rjyerside1VKBPT1Robcls0nEludget9=Y 071General Adorn Template 07 3,917 - 333 250 417 167 833 2,500 333 3,917 333 =S. 250 2,500 333 3,917 333 250 1,636 262 3,632 155 6.000 21,2138 3,936 43,584 2 018 4405 12.000 3,600 23,491 6 000 500 1 083 250 25 225 417 187 833 sip. ... .m:.1cr.e,�::,�s��--�:e�:..�.� 100 7,: 100 =r:100 "' 100 ",. : 100 = 100 ".- 100 . 100 - 100 r ' :;' 100. --`100 1TI0 '' - °.' 120D 10.000 ':,< 833 General Administration 2 6/1212006 9:24 AU Virginia Key Beach Park Trust Type I Major Minor Minor Description 718 PARTS AND MAINTENANCE SUPPLIES 722 MISCELLANEOUS SUPPLIES BOOKS PUBLICATIONS MEMBERSHIPS Full Year Oct. Budget Budget Nov. Budget 167 -300 Dec. Jan. Budget Budget 167 167- Feb. Budget Mar. Budget 167 Apr. May. Jun. Aug. Sep. Budget Budget Budget Jul. Budget Budget Budget -'9.;167.. . 167 -167 i'--167 Encumb. 2007 Full Year Budget 2,000 3600 EVErfill 700 830 IMPROVEMENTS OTHER THAN BUILDING 840 EQUIPMENT -NEW 841 OFFICE FURNITURE - NEW . 18,000 • 18.000 864 CONSTRUCTION IN PROGRESS 885 CAPITAL LEASE -TELEPHONE EQUIP O y ... 800 978 BUDGET ADJUSTMENTS 996 BUDGET RESERVE im Expense Total. Revenues Over E pendlteres. 652.818 47.307. .71,378 -47,4T3 48,536 47,638 59.738 68,736 --' 61,148 48,546 54.737 48,737 41.744 - 652.818 Te1at it of FutI Thne Staff 4' 4 4 4 General Administration 3 4 4 4 811212006 L4Riverside5VKBPTVLRo06tson5BudgettFY 071General Admin Template 07 924 AM 10 12 13 83 100 110 130 150 160 180 185 214 270 280 287 340 410 420 470 495 510 530 532 533 Revenues Salaries - Unclassified Salaries -Perm- Part -Time Salaries Temporary Car Allowance Social Security 7.65% Retirement Contribution Group Insurance Contribution Workers Compensation Unemployment Compensation Tuition reimbursement Fringe Benefits - Other Executive Retirement Plan Contribution Professional Services - Consuttants Professional Services - Accounting Advertising Other Contractual Services Travel and Per Diem - Training Travel and Per Diem - Other(Conferences) Entertainment Paring Expense Communication Services Transportation Road Tolls Postage Grards/Contributions & other Revenues Full-time staff Interns) Temp help as needed VKBPT staff vehicle reimbursements & ED car allowance VKBPT staff Social Security deductions Retirement fund for qualifying FT employees Health Benefits for VKBPT staff Workers' Compensation for VKBPT staff VKBPT staff unemployment compensation insurance Employee reimbursement for job related studies Other Employee Benefits Executive Director personal retirement fund Consulting services of a professional nature Audit Fees related to the annual audit of the Trust. Print, Radio. and other media advertising General maintenance and operational service contracts VKBPT Staff or Trustee training sessions/conferences VKBPT Staff or Trustee' sessionslcorderences and business travel General business entertainment of non -employee Parking Expense related lo local travel Cellular Telephone Services Group Transportation expenses related to staff everts Miami -Dade County Toll Road at causeways General Postage Virginia Ke9 .k Trust Fiscal Year 2007 Budget General Administration Estimated Fund Balance carryover from previous Fiscal Year plus any additional funding needs from 652,818)\COM See Salaries worksheet for individual staff details. Salary Budget assumes a 6.5% merit increase and 3.5 COLA for each fulittme staff member. .293;696 000 21,288 v.3,938 `2,018 12,000 23,491 College and High School interns hired theca -out the fiscal year Budgeted administrative help due to vacation/sick time Expense primarily for the ED car allowance of $450 per month, $5,400. plus mileage reimbursement for other admin. Staff at $.485 per mile. 12,000 30.000 Social Security paid /§7.65% on budgeted salaries cost Flat 3% of gross salary for qualifying employees. Budget assumes all eligible staff will elect the minimum 3% employee contribution. Major medical, Dental, Vision. long-term disability Insurance for permanent staff, estimates reflect VKBPT staff size, needs and requirements. Assumptions are monthly cost of $908 per funtime employee, and all etigibie employees will participate. Workers' Compensation Benefits for VKBPT staff; estimates reflect VKBPT staff size, needs and requirements_ Unemployment Compensation premiums estimate reflect staff size and requirements Tuition reimbursement for Full -Time employees $2,000 related to pre -employment medical screening and background checks. The balance related to mist. employee related expenditures, birthdays. Xmas luncheon etc. 2,700 Based on ED employment agreement Mist. consulting services related to General Administration Estimated annual audit fee of $20,000 plus an additional 310,000 related to GOB/SNP related audits. General Admin, advertising such as may be needed for open staff positions and RFOs/RFPs Catering for Board events $3,600, Administrative Office Cleaning;10,000, Security Monitoring Services $1,000, Drinking water $400, HR Outsourcing services planned at $80 per employee $12,000 + $3,000 start-up fee_ - 5,000 1 ED and Admin. Support staff estimated training expense - ED travel estimate for various conferences and other business purposes, $10,000. also an additional $3,000 related to anticipated travel expenses of Trust members. General entertainment budget for the ED Local parking expenses resulting from the use, of employee owned vehicles Expense related to ED cellular phone service and the reimbursement of support staff cell phone usage, $1,800, Additional expense related to possible satellite TV services at the park site. Centrally budgeted expense for Rickenbacker Causeway usage Z:1RiversideWKBPT1LRobinsonlBudgenFY 071Generai Admin Template 07 General Administration 4 6/12/2006 9:24 AM 534 540 560 610 620 635 640 643 661 670 680 690 Delivery Services Utility Services Electricity Utility Services Water Equipment Rental -Outside Building Rental Rent - Other Property Insurance Special Insurance Directors Liability/General LiabilitylWorkers' Comp Repairs & maintenance Printing Promotional Activities Special shipping and delivery and overnight shipping services Electricity usage Water usage Tents. Lighting, etc and other equipment rentals related to Trust events Used only for rental of primary office space for the Trust Storage spare, other items Property tnsiaance for VKBPT office VKBPT Sponsored Special Events Workers' Compensation for VKBPT Directors & Trustees Routine repairs to property and equipment External design and printing of promotional materials Cost related to various promotional activities such as booths, parade floats, catering for events etc. ,000, 3,000 Virsiirsa Key F3e:. .rk Trust Fiscal Year 2007 Budget General Administration General shipping, FedEx, DHL etc. Budget reflects monthly copier machine charges from COM $250, $3000, plus $1,000 related to Pitney Bowes machine which Es budgeted only thru the first quarter of FY07. Rent reflect monthly lease for new GE modular trailers. Rental of Uhaul and the Fortress storage spaces Property insurance for the protection of VKBPT property and assets. Increase due to coverage for construction trailer coverage and anticipated windstorm rate increase. General liability insurance for the Trust and it's officers. Cost expected to be stable over the coming year. Anticipated repair costs associated with leased office trailers. Contingencies for general office and administrative services and supplies needed by the Trust 700 718' 722 727 755 760 773 801 Office Supplies Houskeeping/Sanitation Supplies Parts & maintenance Supplies Miscellaneous Expenses Promotional Materials Reproduction Services Books, Publications and Memberships 830 Print Shop Solid Waste Services General office supplies for VKBPT staff Supplies for sanitation/cleanup of premises Parts & maintenance supplies for equipment Expenses that can not be readily allocated to any other category. Should be minor in amount Special give aways such as 1- shins, caps, bags, souvenirs. Copying & reproduction of existing materials - e.g. Krnkos, DVDs, VHS tapes etc. Publications and subscriptions to any periodicals as well as membership to professional associations. Letterhead; Bus_ Cards; Images, Signs, Posters produced internally by GSA Improvements Other than Buildings Park Clean-up :10,000 General office supplies centrally booked In the General Admin. Cost center. FY 07 budget kept the same as FY06 in anticipation of additonal staff Contingencies for general office and administrative services and supplies needed by the Trust Contingencies for general office and administrative services and supplies needed by the Trust Estimated cost for various publications and memberships including monthly fues for the Miami City Club Park site Capital Improvements Z:tRiverside{VKBPT1LR0binsonlBudget1FY 071General Admin Template 07 General Administration 5 611212006 9:24 AM Computers & Software, Printers, Digital Camera, Fax Scanner, Color Laset Printer. etc. ZARiversicieWICIPTILRobinson1BudgeBFY 07%General Admin Template 07 Virginia Ke.9 tinac, _art -Trust Fiscal Year 2007 Budget General Administration Additional computers needed for new staff in FY 07 and some upgrades to existing computers, as well as annual software license 63,000, and an additional network nter, $1,000. General Administration 5 6/12/2006 9:24 AM