HomeMy WebLinkAboutCover Memoa6-6(s7o
Virginia Key Beach Park Trust
David Shorter
Executive Director
Memo
To: The Honorable Manual Diaz, Mayor an members of the City of Miami Commission
From: David Shorter, Executive Director
CC: Board of Trustees, Virginia Key BeacWPark Trust, Pete Hernandez, Chief
Administrator/City Manager, Larry Spring, Chief of Strategic Planning, Budgeting and
Performance, Martha Gomez -Chen, City Attorney's Office, Agenda Office
Date: July 31, 2006
Re: Fiscal Year 2007 Operating Budget
Recommendation:
The Board of Trustees of Virginia Key Beach Park Trust, (the "Trust"), request that the City
Commission approve the attached resolution requesting General Operating Funds for the
Fiscal Year 2007 in the amount of $1,680,955.
Budget Summary
The 1,680,955 requested from the General Fund for FY 2007 is $326,513 higher than the
$1,354,442 allocated in FY 2006 and is due primarily to the planned opening of the park in
2007, and the new full time staff positions associated with the park opening and the planned
museum opening in 2008.
Assumptions made in the development of the FY 2007 budget are:
1. Based on a two year trend, the operating grants and contributions are being
conservatively estimated at $50,000.
2. Full time staff to increase from 7 to 15 the end of FY '07. Salaries and Benefits
impact of new full-time staff amounts to approximately $390,000 over FY 2006
forecast.
3. Planned Park opening date is approximately April 1, 2007.
4. The City of Miami Parks department will incorporate the Parks maintenance cost into
its FY 2007 Budget.
5, The Trust's Park Operation Department would add 6 week -end part-time employees
whose functions would be related to the operation of the Mini -Train, Carousel and
the Park entrance.
6. Additional Park Operation cost of $50,000 is anticipated, and related to
maintenance, repairs, security and other services.
The Following are Significant Accomplishments in FY2006
1. The move of the administrative offices from Biscayne Boulevard to Historic Virginia Key
Beach Park. The purchase of additional office furniture for, the Trust administrative
building and installation of infrastructure for start up of building.
2. The location and purchase of the Mini -Train for a fee of $82,000 FOB Miami was
approved by the Board of Trustees and is in process of being delivered to the Park from
a private collector located in Sacramento, California.
3. The issuance of the Notice to Proceed in July 2006 for the renovation and repair of the
parking lot to include a French drainage system and 427 formal parking spaces for cars,
handicap accessible and buses. This process was very lengthy due to added
involvement of the environmental permitting processes which the staff worked through all
necessities to .insure the notice to proceed.
4. The Virginia Key Beach Park Architectural Competition Committee selected an architect
for design of the museum building; as the design was declared annulled by the City of
Miami through the Cities Attorneys office, the Trust staff labored through all necessary
outlets to insure a subsequent Request for Qualifications was issued by the City of Miami
Capital Improvements Department.
The Fallowinsi is a list of planned Objectives for FY 2007
1. Opening of the Park on April 1, 2007.
2. Completion of the circulation road paving and parking lot improvements.
3. Completion of a water supply plan and incorporation of the components of the electrical
master -plan.
4. Construction of a. shoreline promenade.
5. Awarding of a Notice to Proceed on design for the museum building.
6. Issuance of a RFP for interior design and fabrication for museum building.
7. Installation of the Children's area.
8. Installation of the park furniture to include, park benches, flag poles, grills, and covering of
pavilions on the north end of the Park which have been improved in the Regosa
improvements plan.
9. • Redistribution of the 60,000 cubic yards of sand.
10. Removal of exotic landscape.
11. Creation of picnic hammocks.
12. Installation of the "No Boating Zone".
13. Securing a lease agreement with a community organization on management of the
concession stand.
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14. Securing a 1950 Allen Hershel carousel for installation on the park
15. The process necessary for the acquisition or conveyance of the entry way small parcels of
land at the entry and along the shoreline of the Park.
The attached budget provides detailed information regarding the General Funds needed for
our FY 07 budget. It should be noted further that there are numerous capital improvement
projects that are slated to be funded through the issuance of Homeland Defense Bonds and
General Obligation Bonds. Without this funding these projects could be delayed, thus
jeopardize our scheduled opening.
Attachments Included.
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