HomeMy WebLinkAboutExhibit 5Bayfront Pad: Management Trust Operating Budget
Notes to Proposed Budget for 201216/21107
EXHIBIT 200 Special Event and Mar4:eting
Revenue
201 Event Rental lncorne: proposed S420,000. Rental income reflects a projected 60-date event
calendar.
202 Venue Sponsorship: proposed S00. 'Staff is pursuing a new venue sponsor.
203 'Special Event Sponsorship: proposed $100,000. Special Event Sponsorship is based on
projected joint events to be done by the Trust, which would attract additional outside sponsorship.
204 Tent. Rental: proposed $200,000. Tent rental revenue is based on a projected 60 events
scheduled in Bayfront Park in 2006/2007.
2005 Beer Location Fees: proposed $25,000. Beer Location Fees revenue is based on a projected
60 events scheduled in Bayfront Park in 2006/2007.
2436 Food and Soda Location Fees: proposed $30,000. Food and Soda Location Fees revenge is
based on a projected 60 events scheduled in Bayfront Park in 2006/2007.
207 Arts & Crafts Location Fees: proposed $10,0000. Arts & Crafts Location Fees revenue is
based on a projected 60 events scheduled in Bayfront Park in 2006/2007.
208 Special .Event Electrical: proposed $25,000. Special Event Electrical revenue is based on a
projected 60 events scheduled in Bayfront Park in 2006/2007.
209'BPAMT Show Staffing: proposed $2,500. BPMT Show Staffing revenue is based on events
scheduled in Bayfront Park in 2006/2007 where event staff charges are not included in rental fees.
210 Box Office Staff and Tv; anatetrment: proposedS00. Box Office Staff and Management are
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included in rental fees.
211 Special Event Contracted Services: proposed $250,000. Special EventContractedServices
are security and parking personnel required at all Trust hosted events. The revenue .is based on a
projected 60 events scheduled in Bayfront Park in 2006/2007.
212 Special Event Clean -Lip Services: proposed$150,000. 'Special Event Clean -Up Services
revenue is based on a projected 60 events scheduled in Bayfront Park in 2006/2007.
213 CitY of Miami Police: proposed $200,000. City of Miami Police revenue is basedon a
projected 60 events scheduled in Bayfront Park in 2006/2007.
214 City of Miami Vire: proposed $100,000. City of Miami Fire revenue is based orf a projected
60 events scheduled in Bayfront Park in 2006./2007.
215 Parking Space Rental: proposed S2,500. This revenue represents fees charged to promoters
for additional parking locations rented from City of Miami Department of Off -Street Parking.
2] 6 Special Event Eoui.pment Rental: proposed $10,000. Special Event Equipment` Rental
revenue is based on a projected 60 events scheduled in Bayfront Park in 2005/2006.
217 Fourth of Ju!v: proposed $75,000. Revenue represents income from the Trust's annual July
4th celebration.
218 Fourth of July Citv Services: proposed S0O. The City of Miami no longer provides police,
fire rescue and solid waste services for the Trust' s annual July 4th-celebration.
220Miscellaneous Services: proposed $100,000. Represents income from various services Trust
provides promoters outside of those listed above.
221 Park Damage - Events: proposed $20,000. Represents fees charged to promoters for
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damages in Bayfront or Bicentennial Parks resulting from Special Events.
222 Special Event .Grants: proposed $60,000. Figure represents •amount to be generated through
grant applications for Trust sponsored special events.
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Special Event and Marketing Expenses
2201 Event Coordinator: proposed S60,000. The Event Coordinator is responsible for special
event related activities undertaken by the Trust.
2203 Marketing & Special Event Assistant: proposed S40,000. The Event Assistant will
provide assistance for marketing & special events at Bayfront & Bicentennial Parks.
2204 Marketing Director: proposed S75,000. The Marketing Director is responsible for
increasing awareness -of and facility rentals for the Trust,
2245 Payrolling Costs: proposed S15,000. These funds will be used for the payrolling costs of
the Special Event employees.
220644eaid & .Dental Insurance Contribution: proposed S18,000. These funds will be used to
purchase health, dental, life and dismemberment insurance for Trust Special Event and Marketing
employees.
2246.] Employee Retirement Plan: proposed S4,200. Funds will be used for a maximum 3%
match to full tirne Bayfront Park special event and .marketingemployees' contributions to a 401A.
22'07 Day° of Show Staffine: proposed $35,000. These funds will be used to pay staff needed for
set-up, teardowr, end maintenance of events.
2208 Special Event. Contracted Personnel: proposed'5210,000. These funds will be used to
pay contracted personnel who provide special event parking and .security^services, as well as
Alcohol ID wrist banding personnel.
2249 Box Office Personnel and Management: proposed 524,500. These funds will be used to
pay box office and ticket auditing crew.
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2210 Special Event Electric -al Services: proposed $18,000. These funds will be used to pay the
Trust-s certified electrician, who is required on -site during ,all special events to connect house
power to the promoter's equipment, and these fees are charged back to the promoter.
2211 City of Miami Fire Rescue Service: proposed S100,000. Fire Rescue Service is required
at al] special events to ensure the safety and well being of park visitors.
2212 City of Miami Police: proposed $200,000. City of Miami Police representatives are
required at all special -events to ensure the security and well-being of park visitors.
2213 Event Cleanup Services: proposed $120,000. These funds will be used to pay during event
and after -event cleaning contractor.
2214 Parking Space Rental: proposed $2,500. These fees will be used to obtain additional
parking locations, as needed, from the City of Miami Department of Off Street Parking.
2215 Special Event E,oui,pnnent Purchase: proposed $5,000. These funds will be used to
purchase event related equipment (under 5750) for rental to the park' s promoters.
2236 Special Event Tent°Rental: proposed $150,000. These funds will be used to rent tents,
tables, chairs, lights, side -walls and table skirts from the Trust' s lent contractor.
2217 Special Event. Equipment Rental: proposed S40,000. These funds will be used to rent
equipment from various vendors required for special -events.
2218 31 MT Sponsored Events: proposed $60,000. These funds will be used to -sponsor various
community events supported and approved by the Bayfront Park Management Trust.
2238.] BPMT S_potrsored Nonprofit Community _Events: proposed "$100,000. These funds will
be used to sponsor various non-profit and for -profit community based events through direct -grants
generally not to exceed $5,000 per event.
2218.2 BPMT Sponsored Holiday Events: proposed S50,000. These funds will be used fore
production costs -of the Holiday Tree and Menorah events.
2218.3 BPMT Sponsored New Year's Eve: proposed 3150,000. These funds will be used for the
production costs of the Trust' s annual New Year's Eve celebration.
2219 Fourth of JuIv: proposed'S75,000. These funds will be used for the production costs oldie
Trust' s annual July 4th celebration.
2220 Fourth of July City Services: proposed $50,000. This •expense represents the.aostofCity
of Miami services, police, fire rescue, trash removal, for the Trust' s annual July 4th celebration.
2221 Insurance: proposed $3,000. These funds will be used to purchase general liability and
third party alcohol insurance for Trust produced events.
2222 Website Design and Production: proposed $00.
2222.1 Event Booking Softw are: proposed S7,500. These funds will be used•toacquire an event
booking software.
2223 Website Hosting. Revision and Maintenance: proposed S3.500. These funds will be used
to pay for website hosting, necessary revisions and maintenance services for the Bayfront Park
Management Trust website.
2224 Marketing Opportunkv Fund: proposed S20,000. These funds will be usedto undertrake
special events, promotions, or other marketing opportunities to further increase the Trust's
services to the community.
2225 Print Advertising: proposed S 16,000. These funds will be used to purchase print
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advertising to support Trust sponsored events, or to promote Bayfront Park as a desirable
destination for the general public, as well as event planners and promoters.
2226 Broadcast .Advertising: proposed $5,000. These funds will be used to purchase broadcast
advertisine to support Trust sponsored events, or to promote Bayfront Park as a desirable
destination for the general public, as well as event planners and promoters.
2227 Design and Graphics: proposed $10,000. These funds will be used to contract with a
designer to create brochures and packets to support Bayfront Park Management Trust sponsored
events, or to promote Bayfront Park as a desirable destination for the general public, as well es •
event planners and promoters.
2228 Photosraphic and Video Services: proposed $6,000. These funds will be used to
purchase and develop film and contract with photographers and videographers to document events
at Bayfront Park.
2229 Brochure and Promoter' s Packet Printing: proposed $12,000. These funds will be used
to contract with a firm to print Bayfront Park brochures and promoter' s packets.
2230 Promotional: proposed S5,000. These funds will be used to purchase promotional items,
which promote Bayfront Park as a desirable destination for the general public, as well as event
planners and promoters.
223] Special Event Miscellaneous Expenses: proposed'$30,000. These funds will be used to
make miscellaneous purchases that .arise in the course of doing special events.
2232$ecial Event Damakes: proposed $00.
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