HomeMy WebLinkAboutAward Recommendation FormAWARD RECOMMENDATION AND APPROVAL FORM
Date: July 27, 2006 Department/Division: Solid Waste
Department Contact Name/Number: Barbara Pruitt/(305) 575-5106 x107
Bid/Contract Number: 05-06-092 Sr. Buyer: Glenn Marcos
Summary/Description of Purchase:
The nature of this item is to establish a term contract for Emergency Debris Removal and Disposal Services
with Bamaco, Inc., a Non-Local/Female vendor, located at 6890 West Highway 100, Bunnel, FL; Grubbs
Emergency Services, LLC, a Non-Local/.Non-Minority vendor, located at 115 S. Main Street,Brooksville;
FL; and, Storm Reconstruction Services (SRS), Inc., a Non-Local/Non-Minority vendor located at 1609
Veterans Memorial Parkway, Tuscaloosa, AL, for an initial contractual period of two (2) years with the
options to renew for three (3) additional one-year periods, on as needed, when needed basis, for the
Department of Solid Waste, under the bid prices, terms, and conditions contained in Bid No. 05-06-092 and
bids submitted by the aforementioned bidders.
Justification for Award/Contract:
The Department of Solid Waste has a need for Emergency Debris Removal and Disposal Services contract in
case of major natural or human caused disasters (i.e. hurrcianes, tropical storms, spawning tornadoes, riots,
etc.).On June 16, 2006, the Purchasing Department issued Invitation to Bid No. 05-06-092 to over one
hundred fifty (150) registered bidders. Bids were opened on July 5, 2006. Seventeen (17) bidders submitted
bids and the three lowest responsive and responsible bidders are Bamaco, Inc., Grubbs Emergency Services,
LLC, and Storm Reconstruction Services (SRS), Inc. (see attached bid tabulations).
❑
Type of Contract:
Single Purchase
Short -Term Contract
Lease
Term Contract
Contract Increase
Contract Period Two (2) years
Recommended Vendor(s):
Bamaco, Inc.
Grubbs Emergency Services, LLC
Storm Reconstruction Services (SRS), Inc.
131
Method of Purchase:
Formal Bid (include bid tabulation)
Competitive Negotiation (include documentation)
Other Governmental Contracts (include documentation)
OTR: Three (3) additional one (1) year periods
MWBE/Location Status:
Non-Minority/Non-Local
Non-Minority/Non-Local
Non-Minority/Non-Local
Award/Contract Value
On as needed, when needed
basis
Depending on the nature of
Total Value of Award/Contract (including value assosia ed with. otential OTR): the emergency
r
Award Recommended By:
Source(s) of Funds: N/A
N/A
Account Code(s):
Department Director/Designee Signature
Funding Approval:
DMB Director/Designee
Certified By:
Approved:
Chief Procurement Officer/Designee City Manager Date
BIDAWARDRECOMFORM
BID NUMBER: 05-06-092
COMMODITY/SERVICE: Emergency Debris Removal and Disposal Services
DEPARTMENT/CONTACT PERSON: SOLID WASTE/BARBARA PRUITT
INSTRUCTIONS FOR COMPLETING AWARD RECOMMENDATION AND APPROVAL FORM ON THE REVERSE SIDE;.....
The top portion of the reverse side of this Award Recommendation and Approval Form has been
completed by the Department of Purchasing. The; user department(s) is required to complete all
remaining sections of this form, including the funding source(s), contract value (if applicable),
and all other required approvals prior to forwarding to Purchasing.
Within 10 days, submit this completed form along with the approved and signed Bid. Tabulation
Form to Purchasing, Attn: Bid/Contract Section for submission to the City Manager for approval.
If the total value of the award/contract exceeds $50,000.00, submit this completed form along
with the approved and signed Bid Tabulation Form and the resolution memo to Purchasing, Attn:
Bid/Contract Section These forms will be utilized by the Department of Purchasing to prepare
the Resolution for submission to the Agenda. Office for Commission approval.
Should the department not concur with the recommendation for award, submit separate
justification memo to Purchasing.
Contact Glenn Marcos Of the Bid/Contract Section at 416- 1910
APPROVAL TO FORWARD TO
DEPARTMENT/OFFICE:
Should you have any questions.
BIDAWARDRECOMFORM