HomeMy WebLinkAboutSummary FormDate: ;61712O06
Cott mission Meeting Date:S/f .200b District impacted:
.A,GfiNEM ITEM SUMMARY fORIvi
FILE ID: O' t 3
Fteguesting4Departfnent: Fire -Rescue
206 JUL 10 All 11 3i
Type: ® Resolution — Ordinance n Emergency Ordinance [ Discussion Item
❑ Other
Subject: The Purchase of two (2) Trailers for Fire Stations 13 .& 14
'urpose of Item:
It is respectfully recommended that the City Commission waive the necessity of competitive bids -and
approve the attached Resolution for the purchase of two (2) Trailers for Fire Stations 13 & 14
authorizing said purchases as needed, subject to the availability of funds and Budgetary approval at
the time of need.
Background information:
On July 2003. the Department of Fire -Rescue originally leased these trailers for three (3) years in
anticipation of construction of the two (2) new Fire Stations being completed at the end of the three
(3) years. This shorn -term solution created expenditures of over S 120,000 for two {2) trailers (S60.000:
for each trailer leased over the three (3) years) and an additional S100,000 for site work (S50,000 at
each location), totaling approximately S220,000.
Budt et Impact Analysis
NO is this item related to rep enue?
YES is this item an expenditure? if so. please identify funding source befo v.
General Account ! o: CCAO�.4P5c4,01. is . e qK #4a, . CO
Special Revenue Account No: load} , P6oCcS. 6. eqo 44.29Ia . <I
CIP Project No:. -
NO is this item funded b) ialo t-eland D,eiense/Neigh orhood Improvement Bonds?
Start Up Capital Cost:
Maintenance Cost:
Total 'Fiscal Impact:
Ci:i'
S134.9].2.00
Final Approvals
(SIGN AND DATE)
Budge
If using or receiving capital funds
Grants
Puroltasing
Fire Chid,,
Risk Management
Dept. Director
City Manager
•
Background Information
Currently. the Department of Fire -Rescue has realized that the procedures of obtaining land,.designing
stations. securing proper funding and Commission approval -is time-consuming, buttequired to
properly. legally. and successfully complete all the processes. This has resulted in The Department of
Fire -Rescue continuing to have the need of these trailers until completion ofThe various Fire Stations.
A cost analysis comparing lease versus purchase supports the business decision that it would be
practicable, advantageous, and in the City's best interest to purchase these trailers.
I The analysis weighed the factors on whether to rent the trailers for another time {3) yearstotaling
r$99,504 in expenditures and possibly having to incur recurring cost in lease fees at die end ofhree (3)i
'years. if the project is not completed in comparison to purchasing the trailers for atotal amount not to
'exceed S l 34.912 and keeping them for future Fire -Rescue operational needs or possibly future City
needs. The scale tips in fa\ or of the latter.
Placing additional weight to support the latter is the fact that it be more prudentforthe City to
purchase the trailers currently in the possession of the Department of Fire-fesotte,-without formal
competitive sealed bids, in order to avoid wasting additional money on site wort cequired with The
purchase of new trailers and eliminating potential Fire service disruptions (i.e. negativeeffect on
Response times to Fires. Cardiac Arrests, and other Emergency incidents) caused•by moving
operational crews off site while the work to exchange current trailers for new trailers was being
completed.
FISCAL IMPACT:
$134.912