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HomeMy WebLinkAboutSummary FormDate: ;61712O06 Cott mission Meeting Date:S/f .200b District impacted: .A,GfiNEM ITEM SUMMARY fORIvi FILE ID: O' t 3 Fteguesting4Departfnent: Fire -Rescue 206 JUL 10 All 11 3i Type: ® Resolution — Ordinance n Emergency Ordinance [ Discussion Item ❑ Other Subject: The Purchase of two (2) Trailers for Fire Stations 13 .& 14 'urpose of Item: It is respectfully recommended that the City Commission waive the necessity of competitive bids -and approve the attached Resolution for the purchase of two (2) Trailers for Fire Stations 13 & 14 authorizing said purchases as needed, subject to the availability of funds and Budgetary approval at the time of need. Background information: On July 2003. the Department of Fire -Rescue originally leased these trailers for three (3) years in anticipation of construction of the two (2) new Fire Stations being completed at the end of the three (3) years. This shorn -term solution created expenditures of over S 120,000 for two {2) trailers (S60.000: for each trailer leased over the three (3) years) and an additional S100,000 for site work (S50,000 at each location), totaling approximately S220,000. Budt et Impact Analysis NO is this item related to rep enue? YES is this item an expenditure? if so. please identify funding source befo v. General Account ! o: CCAO�.4P5c4,01. is . e qK #4a, . CO Special Revenue Account No: load} , P6oCcS. 6. eqo 44.29Ia . <I CIP Project No:. - NO is this item funded b) ialo t-eland D,eiense/Neigh orhood Improvement Bonds? Start Up Capital Cost: Maintenance Cost: Total 'Fiscal Impact: Ci:i' S134.9].2.00 Final Approvals (SIGN AND DATE) Budge If using or receiving capital funds Grants Puroltasing Fire Chid,, Risk Management Dept. Director City Manager • Background Information Currently. the Department of Fire -Rescue has realized that the procedures of obtaining land,.designing stations. securing proper funding and Commission approval -is time-consuming, buttequired to properly. legally. and successfully complete all the processes. This has resulted in The Department of Fire -Rescue continuing to have the need of these trailers until completion ofThe various Fire Stations. A cost analysis comparing lease versus purchase supports the business decision that it would be practicable, advantageous, and in the City's best interest to purchase these trailers. I The analysis weighed the factors on whether to rent the trailers for another time {3) yearstotaling r$99,504 in expenditures and possibly having to incur recurring cost in lease fees at die end ofhree (3)i 'years. if the project is not completed in comparison to purchasing the trailers for atotal amount not to 'exceed S l 34.912 and keeping them for future Fire -Rescue operational needs or possibly future City needs. The scale tips in fa\ or of the latter. Placing additional weight to support the latter is the fact that it be more prudentforthe City to purchase the trailers currently in the possession of the Department of Fire-fesotte,-without formal competitive sealed bids, in order to avoid wasting additional money on site wort cequired with The purchase of new trailers and eliminating potential Fire service disruptions (i.e. negativeeffect on Response times to Fires. Cardiac Arrests, and other Emergency incidents) caused•by moving operational crews off site while the work to exchange current trailers for new trailers was being completed. FISCAL IMPACT: $134.912