HomeMy WebLinkAboutExhibitAMENDMENT 42
This Amendment #2 to the Agreement between the City of Miami, a municipal
corporation of the State of Florida ("City") and Center of Information and Orientation, Inc.
("Subrecipiene) dated August 4, 2005 (the "Agreement") is entered into this day of
, 2006.
RECITAL
WHEREAS, the City and Sub -recipient, have heretofore entered into the Agreement
which sets forth the terms and conditions pursuant to which the City provided Subrecipient the
sum of one hundred and eighty thousand ($180,000.00) for Long Term Rental Assistance
program for the provision of HOPWA to very low income persons living with HIV/AIDS as
authorized by the City Commission through Resolution No 05-0381 on June 9, 2005; and
WHEREAS, the City Commission adopted Resolution No. R-06-0420 on July 13, 2006
wherein Subrecipient was given an additional sum of eighteen thousand nice hundred dollars
($18,900) to be used for to provide Long Term Rental Assistance to HOPWA participants; and
WHEREAS, the City Commission adopted Resolution No. on September 12,
2006 wherein Subrecipient was given an additional sum of thirty thousand dollars ($30,000) to
be used for to provide Long Term Rental Assistance to l00 HOPWA participants for two
months; and
WHEREAS, except as amended below, all contract funds are subject to the same terms
and conditions as contained in the Agreement; and
NOW, THEREFORE, in consideration of the foregoing, the City and Sub -recipient
hereby agree to amend the Agreement as follows:
]. The maximum compensation authorized under this contract is increased to two
hundred and twenty eight thousand nine hundred dollars ($228,90'0).
1
l]. Exhibit B -- Work Program is removed and replaced with a new Exhibit B attached to
this amendment.
III. Exhibit C — Compensation and Budget Summary is removed and replaced with a new
Exhibit B attached to this amendment.
IN WITNESS THEREOF, the City and Subrecipient have caused this instrument to be
executed by their respective officials as of the date of the first above written.
ATTEST:
Name:
Title
ATTEST:
Date
SUBRECIPIENT
Center of Information and Orientation; Inc.
I81 NE 82nd Street, 2nd Floor
Miami; FL 33 338
a Florida not -for -profit corporation
By:
Name:
Title:
CORPORATE SEAL:
CITY OF MIAMI, a municipal Corporation
of the Stale of Florida
Date
By: By:
Priscilla A. Thompson Date Pedro G. Hernandez Date
City Clerk City Manager
APPROVED AS TO APPROVEDASTO INSURANCE
FORM AND CORRECTNESS: REQUIREMENTS:
By: By:
Jorge L. Fernandez Date LeeAnn Brehm Date
City Attorney Administrator Risk Management
2
EXHIBIT 13 T WORK PROGRAM ROUSING SPECIALIST SERVICES FOR
LONG TERM RENTAL ASSISTANCE
The responsibilities are more specifically described in, and governed by, the City of Miami
HOPWA Policies and Procedures Manual and HOPWA Program Directives (incorporated
herein by reference and jointly referred to herein as the HOPWA Policies and Procedures
Manual) and include, but are not limited to:
• Certify applicants for participation in the Housing Opportunities for Persons with AIDS
(HOPWA) long-term rental assistance program, Certification includes making income
verifications and eligibility determinations for up to 212 clients assigned by the City of
Miami Department of Community Development.
• Compute utility allowances. tenant rent and housing assistance programs.
• Explain program rules and expectations, client's obligations and rights under the program,
including grievance process.
• Assist clients in identifying suitable housing and negotiating rental agreements, including
review of tenant -landlord leases for compliance with federal, state and local laws;
• Once units are selected, be available to meet with owners to review program paperwork and
secure owner's wTitten agreement to participate in program;
• Monitor inspection of properties prior to occupancy, during annual re -certification, upon
client's request and/or following home visit. Inspections are responsibility of the City of
Miami Housing Inspection Unit. Act as a liaison between housing inspector and landlord to
ensure that landlord understands necessary maintenance and repairs to unit owners and that
units are re -inspected after work is completed;
• Conduct annual, special and move re -certifications for assigned clients;
• Request move -incompliance and emergency HQS inspections by submitting detailed
requests to the City of Miami Inspections Unit;
• Submit properly completed recertification files to the City of Miami MIS Unit for client
update;
• Ensure that re -certification process begins at least ninety (90) days prior of expiration of
certification date;
• Maintain regularly updated documentation in the form of typed case notes to monitor clients
on a regular basis;
• Assist tenants and landlords in resolution of housing -related issues as appropriate and serves
as a liaison between the landlord and the City of Miami HOPWA Program;
• Act as liaison between client and case manager to ensure client's continued housing stability
and access to necessary services;
• Conduct initial housing stability assessment and assists the client in developing housing
stability plan based on assessment and Ryan White (or other social service provider) case
management plan;
• Make monthly contact with client to ensure client occupancy in assisted unit and client's
housing stability;
• Make quarterly home visit to (1) monitor client's housing stability and condition of housing
unit and (2) assist the client in reviewing and updating his or her housing plan;
•Explainand interpret federal and local HOPWA regulations and rules to interested landlords,
realtors and property owners;
• Investigate alleged incidents of program rule violations) and/or abuse by client or landlord;
• Prepare chronology and supporting documentation, and presents case in written
recommendations for, and grievance hearings to review, continuation or termination of
participation in the program in event of program rule violations by either client or landlord;
• Ensure that STOP Payments are requested at least thirty (30) days prior to client's moving
out of the unit;
• Ensure that proper documents are obtained verifying changes of ownership, i.e. warranty
deed, bill of sale, etc.;
• Ensure that STOP Payments are requested as soon as becoming aware of changes in
ownership of the housing unit;
• Perform EXIT WALK THROUGH to ensure that the client's deposit is returned to client
and/or City of Miami when a client moves out;
• Submission of Financial Action Request when there are changes in Rental Assistance,
placement of rental assistance on HOLD or any other action that may result in a change in
the rental assistance.
• Policies and procedures governing Housing Quality Standards .(HQS) inspections are more
fully described in the City of Miami HOPWA Policies and Procedures Manual.
The Project Sponsor will perform complete Annual, Move -In and Complaint Housing
Quality Standards (HQS) Inspections of units being occupied by the clients assigned to
the Project Sponsor.
Al] inspections will be performed by individuals who have received the required
certification to satisfy the United States Housing and Urban Development (US HUD)
HQS requirements. Project Sponsor will submit copies of these Certifications with the
contract documents.
✓ Project Sponsor will submit to the City of Miami the HQS report in the form(s) specified
by the City of Miami within 72 hours of having performed the HQS inspection.
> Project Sponsor will communicate the results of the inspection to the City of Miami, the
landlord and the tenant.
Proj ct Sponsor will perform the abatement inspection of the unit on the day specified by
the City of Miami or on the work day closest to this date.
Project. Sponsor will submit to the City of Miami the HQS abatement inspection report in
the form(s) specified by the City of Miami within 72 hours of having performed the HQS
re -inspection.
Agency also will be expected to:
• Make monthly reports to the City of Miami regarding changes to client's household
composition and income; adjustments to rental assistance and client terminations; make an
annual report to the City on program activity in a form established by U.S. HUD; and
perform any other reporting activity requested by the City;
• Participate in any performance oversight activities organized by the City;
Attend monthly meetings of the Miami -Dade County HIV/AIDS Partnership and its Housing
Committee.
• Participate in mandatory trainings conducted, or required, by the City. All Housing
Specialists must receive a minimum of two (2) hours of HIV/AIDS training by a Florida
Department of Health -approved HIV/AIDS training provider within sixty days of
employment in this capacity. The HIV AIDS training course shall include at a minimum:
modes of transmission, infection control procedures. clinical management, prevention of HIV
AIDS, information on current Florida Jaw on AIDS and its impact on blood testing,
confidentiality of test results and the treatment of patients. All Housing Specialists are
encouraged to continue to take, and receive advanced certification in, courses and trainings
offered to those serving and caring for persons living with HIV/AIDS.
CLIENT ASSIGNMENT:
Agency acknowledges that as clients move to different assisted units, Agency will cooperate
with the City of Miami in transferring the client files to the City for assignment to another
Agency servicing the clients' new area.
ENVIRONMENTAL CLEARANCE
Agency shall not commit or spend any grant funds until the City has advised Agency that
the proposed work program has received environmental clearance to proceed.
SIGNED:
Name:
Title:
STATE OF FLORIDA
COUNTY OF
Date
The foregoing instrument was acknowledged before me this by
. f Titled of ., a Florida not -for -profit
corporation, on behalf of the corporation. He/she is personally known to me or -has produced
as identification.
Print Notary Public's Name Signature
(SEAL)
EXHIBIT C — COMPENSATION AND BUDGET SUMMARY
A. The City shall pay the PROJECT SPONSOR, at the rate of $150.00 per month, per
client for up to 2 i 2 clients. The maximum compensation under this Agreement shall be
$ 228.900.00.
B. All payments shall be for services provided only during the term of this Agreement, and
in compliance with the previously approved Work Program (EXHIBIT B) and Program
Budget. Each written request for payment shall contain a statement declaring and
affirming that services were provided accurately and for certified program participants
and in accordance with the approved Scope of Work and Program Budget. All
documentation in support of each request shall be subject to review and approval by the
CITY at the time the request is made.
C. During the term hereof and for a period of three (3) years following the date of the
payment made hereunder, the CITY shall have the right to review and audit the related
records of the PROJECT SPONSOR pertaining to any payments by the CITY.
D. The PROJECT SPONSOR must submit the request for final payment to the CITY
within 30 calendar days following the expiration date or termination date of this
Agreement in a form provided by the Department. if the PROJECT SPONSOR fails to
comply with this requirement, the PROJECT SPONSOR shall forfeit all rights to
payment and the CITY shall not honor any request submitted thereafter.
E. Any payment due under this Agreement may be withheld pending the receipt and
approval by the CITY of all reports due from the PROJECT SPONSOR as a part of this
Agreement and any modifications thereto.
Name:
Title:
Date