HomeMy WebLinkAboutSummary FormDate: 08/03/06
AGENDA ITEM SUMMARY FORM
FILE ID: 06—e(5°
Requesting Department: GSA
Commission Meeting Date: 09/12/06 District Impacted: NIA
Type: ® Resolution ❑ Ordinance ❑ Emergency Ordinance ❑ Discussion Item
❑ Other
Subject: Automotive and Truck Glass Replacement Contract— Bid No. 04-05-117
Purpose of Item:
It is respectfully recommended that the City Commission adopt the attached Resolution accepting the bid of
Safelite Fulfillment, Inc. d/b/a Safelite Autoglass, a Dade/Non-Minority vendor, located at 16503 N.W. 8`h
Avenue, Miami, Florida 33169, for the provision of all labor, parts, materials, and supplies necessary for
automotive and truck glass replacement, on an as -needed basis, per terms and conditions of Bid No. 04-05-117,
for the Department of General Services Administration, Fleet Management Division, for an initial two (2) year
period with the option to extend the contract for two (2) additional one-year periods, for an estimated annual
contract amount not to exceed $30,000, for a total contract amount not to exceed $120,000. Funding is
available from the Department of General Services Administration, Account Code Nos. 509000.420901.6.670
($10,000) and 503001.420905.6.670 ($20,000), subject to the availability of funds for succeeding fiscal years
and budgetary approval.
Background Information:
The Department of General Services Administration, Fleet Management Division, seeks to establish a term
contract for the provision of all labor, parts, materials, and supplies necessary for glass replacement on
automobiles and trucks, on an as -needed basis.
The Department of Purchasing notified 29 vendors and three (3) responses were received. The bid from
Safelite Fulfillment, Inc. d/b/a Safelite Autoglass was deemed to be the most responsive and responsible
bidder who bid on all items and whose bid offered the highest average total percentage discount off all the
items, and is therefore recommended for the bid award.
Budget Impact Analysis
Is this item related to revenue?
YES Is this item an expenditure? If so, please identify funding source below.
General Account No: 509000.420901.6.670 ($10,000) & 503001.420905.6.670
($20,000), subject to the availability of funds for succeeding fiscal years and budgetary approval.
Special Revenue Account No:
CIP Project No:
NO Is this item funded by Homeland Defense/Neighborhood Improvement Bonds?
Start Up Capital Cost:
Maintenance Cost:
Total Fiscal Impact:
Final Approvals
(SIGN AND DATE)
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Purchasin_ AMP��.Dept. Director
.. Chief `' i ,III► .. L._ City Manager
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