HomeMy WebLinkAboutAward RecommendationAWARD RECOMMENDATION AND APPROVAL FORM
Date: 4/11/06 Department/Division: GSA
Department Contact Name/Phone Number: Lourdes Lopez/ 305-329-4857
Bid/Contract Number: 04-05-117 Sr. Buyer: Terry Byrnes, CPPB
Summary/Description of Purchase:
Contract to suDvly and install automobile and truck glass replacement to City of Miami vehicles.
Justification for Award/Contract: GSA, Fleet Management Division, seeks to establish a term
contract for the provision of all labor, parts, materials, and supplies necessary for
glass replacement on automobiles and trucks, on an as -needed basis.
The bid from Safelite Fulfillment, Inc. d/b/a Safelite Autoglasa was dpomod rn he the
most responsive and responsible bidder who bid on all items and whose bid offered the
highest aveerage total percentage discount off all the items, and is therefore recommendec
type of Chg ondtraward. Method of Purchase:
ESingle Purchase ®Formal Bid (include bid tabulation)
❑Short -Term Contract ❑Competitive Negotiated Purchase (include documentation)
Lease ['Other Governmental Contracts (include documentation)
®Term Contract
Contract Period: Two Years OTR: Two Additional One -Year Periods
(if applicable)
Recommended Vendor(s): MWBE/Location Status:
Safelite Fulfillment d/b/a Safelite Autoglass Dade/Non-Minority
Award/Contract Value:
slo,nnn Annual
Total Value of Award/Contr��nclu 'ng tines associated with potential OTR): $120, NO
1 3 i(' 40
Award Recommended By:
Department Director
Source(s) of Funds: General Services Administration
Account Code(s): 509000.420901.6.670 ($10,000) & 503001.420905.6.670 ($20.000).
subject to the availability of funds for succeeding fiscal years and budgetary approval.
Funding Approval: Certified By:
Approval:
)1)
DMB Director/Designee Chief Procurement Officer/Designee City Manager Date
AWARaRECOMANOAPPROVA1FORM
BID NUMBER: 04-05-1 I
COMMODITY/SERVICE: 060-57 / Auto -Truck Glass Replacement
DEPARTMENT/CONTACT PERSON: GSA / Lourdes Lopez & Victor Morales
INSTRUCTIONS FOR COMPLETING AWARD RECOMMENDATION AND APPROVAL FORM ON THE REVERSE SIDE:
The top portion of the reverse side of this Award Recommendation A♦enµation and Approval. Form has Veen•completed •
• by the Department of Purchasing. The user department(s) is required, to complete all remaining sections of
this form, including the funding source(s), contract value (if applicable), and all other required approvals
prior to forwarding to Purchasing.
Within 10 days, submit this completed form along with the approved and signed Bid Tabulation Form to
Purchasing, Attn: Bid/Contract Section for submission to the City Manager for approval.
If the total value of the award/contract exceeds $50,000.00, submit this completed form along with the
approved and signed Bid Tabulation Form and the resolution memo to Purchasing, Attn: Bid/Contract
Section These forms will be utilized by the Department of Purchasing to prepare the Resolution for
submission to the Agenda Office for Commission approval.
Should the department not concur with the recommendation for award, submit separate justification memo to
Purchasing.
Contact Terry Byrnes
Of the Bid/Contract Section at 416- 1917
APPROVAL TO FORWARD TO
DEPARTMENT/OFFICE:
Chie
AWARDRECOMANDAPPROVALFORM
Should you have any questions.
rector of Purchasing