HomeMy WebLinkAboutAward RecommendationAWARD RECOMMENDATION AND APPROVAL FORM
Date: 07/7/06 Department/Division: CITYWIDE
Department Contact Name/Phone Number: Michael Mejia / Chuck Postis / 305-329-4736
Bid/Contract Number: 05-06-034 Sr. Buyer: Terry Byrnes, CPPB
Summary/Description of Purchase: To establish a contract, by means of sealed bids, for Motorola Radio Parts,
Batteries and Accessories — Citywide, as specified herein, from various sources of supply that will give prompt and
efficient service , on an "as needed" contract basis.
Justification for Award/Contract: The City has a need to supply Motorola Radio Parts, Batteries and Accessories
— Citywide, for all City of Miami facilities. On May 26, 2006, the city sent out the bids to one hundred fifty three
(153) vendors. On Wednesday, June 14, 2006, at the bid opening, nine (9) bidders had submitted their bid responses
and their results are shown in the enclosed bid tabulations (see attached). The Purchasing Department is
recommending the award to various vendors, as shown on the attached award sheet, as the lowest responsive,
responsible bidders. Allocating funds from the various departments, General Operating Budget or other sources of
funds as may become available and subject to budgetary approval at time of need:
Type of Contract:
❑Single Purchase
❑Short -Term Contract
❑Lease
®Term Contract
Contract Period: Two Years
Method of Purchase:
®Formal Bid (include bid tabulation)
❑Competitive Negotiated Purchase (include documentation)
Other Governmental Contracts (include documentation)
(if applicable)
Recommended Vendor(s):
Various Vendors
OTR: Two Additional One Year Periods
MWBE/Location Status: Award/Contract Value:
Citywide
Total Value of Award/Contra
Award Recommended By:
Source(s) of Funds:
Account Code(s):
aloes a1spy' ted with potential OTR): Citywide
epartmefit Director/Designee Signature
Funding Approval:
DMB Director/Designee
AWARORECOMANCAPPROVALFORM
M
Approval:
icer/Designee City Manager
Date
BID NUMBER: 05-06-034
COMMODITY/SERVICE: 275-82, 725-12, 725-13
DEPARTMENT/CONTACT PERSON: GSA / Michael Mejia / Chuck Postis
INSTRUCTIONS FOR COMPLETING AWARD RECOMMENDATION AND APPROVAL FORM ON THE REVERSE SIDE:
The top portionofthe reverse side of this Award Recommendation and Approval Form has been completed
by the Department of Purchasing. The user department(s) is required to complete all remaining sections of
this form, including the funding source(s), contract value (if applicable), and all other required approvals
prior to forwarding to Purchasing.
Within 10 days, submit this completed form along with the approved and signed Bid Tabulation Form to
Purchasing, Attn: Bid/Contract Section for submission to the City Manager for approval.
If the total value of the award/contract exceeds $50,000.00, submit this completed form along with the
approved and signed Bid Tabulation Form and the resolution memo to Purchasing, Attn: Bid/Contract
Section These forms will be utilized by the Department of Purchasing to prepare the Resolution for
submission to the Agenda Office for Commission approval.
Should the department not concur with the recommendation for award, submit separate justification memo to
Purchasing.
Contact Terry Byrnes Of the Bid/Contract Section at 416- 1917 Should you have any questions.
APPROVAL TO FORWARD TO
DEPARTMENT/OFFICE:
AWARDRECOMANDAPPRQVALFORM