HomeMy WebLinkAboutExhibitU.S. Department of Homeland Security
500 C Street, SW
Washington, DC 20472
FEMA
June 02, 2006
City of Miami
South Florida Urban Search, and Rescue Task Force 2
Attn: Lt. Joseph Zahralban
1 151 N.W. 7' Street
Miami, FL 33136
Ref: EMW-2006-CA- 0218
Dear Lt. Joseph Zahralban:
Congratulations. Your grant application submitted to the Emergency Preparedness & Response
Directorate (EP&R/FEMA under DHS) for the FY2006 Urban Search and Rescue Response System
Program has been approved. The approved project costs amount to $697,915.00 and this grant is
100% Federal funding. The Catalogue of Federal Domestic Assistance (CFDA) number assigned to
this grant is 97.025.
As part of your award package, you will find EP&R's grant Agreement Articles. Please make sure
you read and understand the Articles as they outline the terms and conditions of your grant award.
Maintain a copy of these documents for your official file. You establish acceptance of the Grant and
EP&R's grant Agreement Articles by signing the award document FF 40-21, or when you request
and receive any of the Federal funds awarded to you.
Four copies of the award document (FF40-21) are enclosed for your signature. Please sign and
return three (3) copies of the award document via an overnight carrier to the address below, as soon
as possible:
Department of Homeland Security
Emergency Preparedness and Response Directorate (EP&RJFEMA)
Grants Management Branch
500 C. Street, SW, Room 334
Washington, DC 20472
Attn: Marilynn Grim
The Period of Performance is April 01, 2006 thru July 31, 2007, as stated in your Agreement
Articles. This is the period of time your Task Force has to accomplish the scope of work, including
completing services, ordering and receiving equipment/ supplies, There is a closeout period of 90
days after the period of performance to pay any final invoices and complete the closeout documents
for the grant.
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The Grantee shall follow prior approval requirements found in 44 CFR Part 13.30, for non -
construction grants, regarding the transfer of funds between total direct cost categories and program
categories in the approved budget. The Grantee shall receive the prior approval of FEMA when
such cumulative transfers among those direct cost categories exceed ten percent of the total approved
budget. The Grantee shall obtain prior written approval for any budget revision that would result in
the need for additional funds. Any changes to the budget and/or categories shall be stated in the
Performance Reports and Closeout Documents.
No actual construction is allowed in this Cooperative Agreement, only minor modifications are
allowed as approved in your grant award. Also as a reminder, the Single Audit requirements
threshold is S500,000 of Federal funds spent within your fiscal year which means that every Task
Force will probably be subject to an audit.
As part of the on going monitoring process and to make certain our records and yours are inline,
please provide a list of your Cooperative Agreements. The list should include any that are open,
any that the period of performance has expired and you are preparing the closeout documents, and
any that you have submitted the closeout documents but have not received the final closeout letter.
Please include the Cooperative Agreement number, award amount, balance, and period of
performance. Also note if you are in the process of preparing the closeout documents and when we
can expect to receive them, or note if the closeout documents have been submitted and you are
waiting on the final closeout letter from FEMA.
Should you have any questions, you may contact me at (202) 646-3459, or by email at:
marl Lynn. gri m@dhs.gov
Sincerely,
Marilynn Grim
Assistance Officer
Enclosure