HomeMy WebLinkAboutLetterSchool District of Palm Beach County FI Bid 06C-31 R
Dear Valued Supplier:
The Palm Beach County School District is pleased to announce the selection of PeopleSoft software as
our new operating system throughout the District, beginning May 1, 2006.
Our PeopleSoft implementation will require your assistance and continued support as there will be
several changes in how we conduct business together. For example: if you are an awarded supplier who
supplies goods to the District, we will be contacting you to obtain an electronic catalogue of your
products in a variety of possible formats (.xls, .html, etc.). This will be used to help our end users place
their supply orders. Additional information regarding electronic catalogues and formats can be found
on our Purchasing website under the FAQ section.
The District is committed to continuing our relationship with our current vendors. To assist our vendors
with our transition to PeopleSoft, we will be providing frequent communication and workshops that
will provide you with information, timelines, contacts and processes that will be changing. Examples of
these changes are:
• Purchase orders from PeopleSoft will be 10 digits in length, numeric only
• Part numbers will be assigned and vendors will see part numbers on future POs
• POs will be electronic
• Change orders will be electronic
Please visit our website at http://www/bids/purch/index.asp for additional details, our readiness survey,
and workshop dates.
Survey monkey link:
http://www.surveymonkey.com/s.asp?u=782451193090
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School District of Palm Beach County FI Bid 06C-31R
FAQs
Electronic catalogue
Q: What is an electronic catalogue?
A: An electronic catalogue is a computer -generated file of a vendor's items that allows a customer to
search for these items via the Internet or other electronic means.
Q: How do I create an electronic catalogue?
A: Electronic catalogues can be created using Microsoft Excel, Microsoft Word, HTML, or other
computer file format.
Q: What if I don't have an electronic catalogue?
A: If your firm does not have an electronic catalogue, please contact our Purchasing Department for
information on how you can prepare one and/or for vendors' alternatives to electronic catalogues.
Q: What formats are electronic catalogues?
A: Microsoft Excel:.xls
Microsoft Word: .doc
Hypertext Markup Language: .html
Q: What information should be in my electronic catalogue?
A: Item name
Item description
Item price
Item picture
EDI
Q: What is EDI?
A: The movement of business data electronically between or within companies in a structured
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computer -process -able data format that permits data to be transferred without re -keying.
Q: What is Automated Clearing House (ACH)?
A: A domestic payment system providing an electronic payment parallel to the Federal Reserve check
clearing system. An ACH transfer can contain more information than a check and is generally more
reliable and cost efficient.
Q: What is Electronic Funds Transfer (EFT)?
A: The process of transferring funds via EDI. The movement of funds by non -paper means, usually
through a payment system such as an automated clearinghouse network.
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