HomeMy WebLinkAboutSummary FormAGENDA ITEM VMMARY FORM
FILE ID: % -- 0 /2 , Z
Date: 07/07/2006 Requesting Department: GSA
Commission Meeting Date: 07/27/06 District Im acted: N/A
1 fifi ,
Type: El Resolution ❑ Ordinance gligerrOrGirfar_c Discussion Item
❑ Other
Subject: A Resolution Authorizing the City Manager to Negotiate and Execute a Frequency Reconfiguration
Agreement with Nextel South Corporation.
Purpose of Item:
It is respectfully recommended that the City Commission adopt the attached Resolution authorizing the City
Manager to negotiate and execute a Frequency Reconfiguration Agreement, in substantially the attached form,
between the City of Miami and Nextel South Corporation, a wholly -owned indirect subsidiary of Nextel
Communications, Inc., a Delaware corporation, for the purpose of complying with a Federal Communications
Commission 800 MHz Report and Order regarding the required reconfiguration of all public safety radio
communications systems.
Background Information:
The Frequency Reconfiguration Agreement provides that the City of Miami.will
receive partial funding soon after execution of the Agreement and that the City
will be reimbursed for other negotiated costs upon invoicing to Nextel.
The resolution also provides for the creation of a new special revenue lund & for
certain costs of the City which are reimbursed by Nextel to be cowered on an
as -needed basis from vat otis'. city.=.departments; Subject to --budgetary approval.
Budget Impact Analvsis
N/A Is this item related to revenue?
N/A Is this item an expenditure? If so, please identify funding source below.
General Account No:
Special Revenue Account No:
CIP Project No:
NO Is this item funded by Homeland Defense/Neighborhood Improvement Bonds?
Start Up Capital Cost:
Maintenance Cost:
Total Fiscal Impact:
Final Approvals
I SIG N AND DATE) ,/'��
CIP Bud e 1 +f 1'�"'u 11310ro
if using or receiving capital funds ��
Grants Risk Management
Purchasing Dept. Director /( d
Chief arklAA7 City Manager
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On August 6, 2004, the Federal Communications Commission ("FCC") issued an 800 MHz Report and Order,
FCC 04-168 that modified its rules governing the 800 MHz radio band. On December 22, 2004, the FCC
issued a Supplemental Order and Order on Reconsideration, FCC 04-294. These orders are collectively
referred to as the "Order". The purpose of the Order was to reconfigure the 800 MHz band to minimize harmful
interference to the public safety radio communications system within the band.
Pursuant to the Order, certain licensees of 800 MHz channels used in public safety or other systems, such as the
City of Miami, must relinquish their existing channels and relocate their systems to other licensed channels
("Replacement Channels"). Also pursuant to the Order, Nextel South Corporation, a wholly -owned indirect
subsidiary of Nextel Communications, Inc. ("Nextel") must relinquish some of its existing channels and must
provide and pay relocation funds to enable affected licensees to relocate their systems onto Replacement
Channels and reconfigure their systems so that they are comparable facilities (i.e. have the same operational
capabilities that existed before relocation).Relocation funds are to be paid by Nextel for the licensee's
rebanding costs, including reasonable transaction costs.
On March 11, 2005, a nationwide 800 MHz ban reconfiguration schedule and dates for starting reimbursement
negotiations between Nextel and the affected 800 MHz licensees was announced. Since then, the City of
Miami's Public Safety Radio Committee (comprised of Miami Police, Fire -Rescue, and GSA Radio
Communications) has attended numerous rebanding meetings in preparation for the negotiation phase. The
aforementioned mandated schedule requires the City of Miami and Nextel to negotiate and execute an
agreement ("Frequency Reconfiguration Agreement") by August 14, 2006.
The Order shall impact six of the twenty-eight federally licensed City of Miami radio channels. The affected
channels are used by the Miami Police and Fire -Rescue Departments, more specifically: 3-Channels for the
Miami Police Mobile Data System, 1-Channel for the Fire -Rescue MOSCAD Station Alerting System, 1-
Channel for the 800 MHz state-wide Mutual Aid Repeater (Non-NPSPAC), and 1-Channel for Miami "16"
Repeater.
The proposed agreement outlines the methodology and procedural guidelines for both parties to comply with
the federal mandate and for the reimbursement to the City of Miami by Nextel. As part of the mandate, the City
of Miami has provided a preliminary cost analysis for the reconfiguration planning portion and is currently
preparing the cost analysis for reprogramming. These costs are subject to review and approval by the FCC
Transition Administrator (an independent party appointed by the FCC to oversee the administrative and
financial aspects of the band reconfiguration process).
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