HomeMy WebLinkAboutPre-AttachmentF ICHMENT A — SCOPE OF WORK
PROF, IONAL SERVICES AGREEMENT
ATTACHMENT A - SCOPE OF WORK
ARTICLE Al GENERAL
The design work includes but is not limited to, ex -filtration trenches, storm water pumping stations, and related
storm sewer manholes, catch basins, curb and gutter, sidewalks and street improvements. The work may also
include traffic studies and traffic claming devices, dredging of canals and shoreline stabilization.
The work to be performed under this agreement with the City may consist of surveying, geotechnical and drainage
studies, preliminary engineering design; construction documents (drawings and specifications), preparation of bid
documents, assisting with the bidding, inspection of the work, and administering the construction contract.
A1.01 WORK ORDERS
Selection of CONSULTANT for individual Work assignments will be made as follows:
■ DIRECTOR or designee examine previously submitted credentials of consultants currently under contract
for this type of work for a particular assignment and will select one firm based on its qualifications and
experience relative to the subject Work assignment, and may consider other factors such as current
and/or previous City Work Order assignments
A1.01.1 Procedure
When a specific project has been determined, the Director or his/her authorized designee, will request,
in writing where practicable, a proposal from the CONSULTANT based on the proposed scope of work,
The CONSULTANT and Director, and others if appropriate, may have preliminary meetings, if warranted, to
further define the Scope Of Work and to resolve any questions regarding the proposed Project. The
CONSULTANT shall then prepare a written "Work Order Proposal" for the required Professional Services
generally following the guidelines attached hereto as Schedule A3, indicating the proposed scope of
services, time of performance, proposed fees, SUB-CONSULTANTs, deliverable items and/or documents,
and funding and/or estimated construction cost, if provided by CITY.
Any matters of concern regarding the CONSULTANT's proposal shall be negotiated until concurrence
as to a Work Order is reached. if accord cannot be reached, the CITY may terminate negotiations and
may request a Work Order Proposal from another qualified CONSULTANT under contract with CITY, or
secure such services through other means available to it under law.
When consensus is reached, the CONSULTANT shall prepare a revised and final Work Order
Proposal which will be attached and incorporated to the WORK ORDER authorized by the DIRECTOR.
The WORK ORDER shall first be executed by the CONSULTANT as "Accepted and Approved." The Work
Order is then approved by the City Manager, DIRECTOR and/or other duly authorized representative(s) of
CITY by the City Manager. When the WORK ORDER is fully executed, written "Notice to Proceed" will be
issued by the DIRECTOR and/or his/her designated designee.
A1.02 RANGE OF SERVICES
The CONSULTANT agrees to provide comprehensive professional engineering services in accordance with all
applicable law and building regulations, including the Florida Building Code and the City of Miami, Florida, Code of
Ordinances, and as set forth in this Agreement and further enumerated in a Work Order. CONSULTANT may be
required to perform all or some of the services presented in this Agreement, depending on the needs of the CITY for
a particular Project.
The CONSULTANT shall furnish the professional services specifically authorized by the Work Order, which
services may encompass one or more professional disciplines in addition to those held by the CONSULTANT. The
services may include but are not limited to planning, programming, field investigations, observations, feasibility
studies, cost estimates, opinions of probable cost, partial or complete design services, including preparation of
specifications, bid and/or construction documents, construction contract administration, construction engineering
inspections, review of work prepared by other CONSULTANTs, and other miscellaneous architectural, landscape
architectural, registered surveying and mapping, and/or engineering services that may be required. A Work Order
for a Project may identify tasks as being included under Basic Services, or Additional Services and/or Reimbursable
Services.
A1.03 NON-EXCLUSIVE RIGHT
It is understood that the Work Order and Notice to Proceed will be issued under this Agreement at the sole
discretion of the City Manager or Director and that the CONSULTANT has no expectation, entitlement, right to or
CITY Contract No. Page A-1
A" ;HMENT A — SCOPE OF WORK
PROFE ZONAL SERVICES AGREEMENT
privilege to receive a Work Order and Notice to Proceed for any project or task. The CITY reserves at all times the
right to perform any and all Professional Services in-house, or with other private professional architects or engineers
as provided by Section 287.055, Florida Statutes, as amended, (Consultants' Competitive Negotiation Act) or to
discontinue or withdraw any or all projects or tasks or to exercise every other choice allowed by law.
This Agreement does not confer on the CONSULTANT any particular, exclusive or special rights to any Work
required by the CITY. Outside of this Agreement, the CONSULTANT may submit proposals and/or qualifications for
any professional services which the CONSULTANT is qualified to perform in response to any public solicitation
issued by CITY.
A1.04 PAYMENTS
The CITY will pay the CONSULTANT a separate stipulated amount for each Work Order issued, in accordance
with provisions and limitations of Attachment B. No payment will be made for the CONSULTANT's time or services
in connection with the preparation of any such proposal or for any Work done in the absence of an executed Work
Order, Notice to Proceed and Purchase Order.
A1.05 COMMON TASKS
A1.05-1 Cost Estimates: The CONSULTANT shall be responsible for producing a construction cost
estimate and reviewing and updating the cost estimate when scope changes occur and/or at milestones of
the project. Prior to 60% plans and completion of quantities, the CONSULTANT will produce a conceptual
estimate. A Summary of Pay Items sheet shall be prepared with all required in ail Phase Plan submittals.
A1.05-2 Technical Specifications (Special Provisions):
The CONSULTANT shall provide Technical Specifications and Special Conditions and other documents as
directed by the Project Manager.
PROJECT MANAGER shall advise CONSULTANT of bid and contract documents in use for the
assigned project, which may be a City drafted document or the Florida Department of Transportation's
Standard Specifications for Road and Bridge Construction (hereinafter referred to as "FOOT
Specifications").
Technical Specifications and Special Conditions shall be technical in nature and shall provide a
description of work, materials, equipment and specific requirements, method of measurement and basis of
payment. Proposed Technical Specifications and Special Provisions will be submitted to the PROJECT
MANAGER for initial review no later than the time of the final engineering plans review. The Project
Manager will forward these and other required Bid and Contract Document drafted by CONSULTANT to all
required City agencies for for review and comment. All comments will be returned to the CONSULTANT for
correction and resolution. Final Technical Specifications and Special Conditions shall be electronically
signed and sealed in accordance with applicable Florida Statutes.
A1.05-3 Contract Documents and Specifications Package Preparation
The CONSULTANT shall prepare and provide a complete specifications package, including applicable
Technical Special Provisions, for all Items and areas of work.
The CITY will provide the necessary information and electronic files, in Microsoft Word format, for
proper completion of the specifications package. The actual work effort will entail utilization of the supplied
electronic files and assembling the package in accordance with the CITY's requirements. The CITY may
also require inclusion of special provisions necessary to convey particular CITY needs.
Proposed modifications to any documents identified as a City Standard document must be drafted in
redline strikethrough format along with justification of the project -specific need. The PROJECT MANAGER
will seek approval by other CITY agencies, including City Attorney, of such modifications, prior to inclusion
in the final project specifications package.
The specifications package must be submitted for initial review to the PROJECT MANAGER at least 45
days prior to the intended bid advertisement date, or as stipulated in the approved project schedule.
Submittal material shall consist of: (1) the complete specifications package, (2) an itemized list of pay items
and quantities, (3) a copy of the final project plans, and (4) a copy of the final Cost Estimate for the project,
Final submittal of the complete specifications package must occur as stipulated in the approved project
schedule. This submittal shall be electronically signed, dated, and seated in accordance with applicable
Florida Statutes. The submittal materials shall consist of two hard copies and a digital copy created from a
scanned set of sealed documents.
A1.05-4 Field Reviews: Consultant shall conduct all site visits required to obtain necessary data for all
elements of the project.
CITY Contract No, Page A-2
A' OHMENT A — SCOPE OF WORK
PROFL ..TONAL SERVICES AGREEMENT
A1.05-5 Technical Meetings: Consultant shall attend all required meetings with CITY and/or Agency staff,
between disciplines and SUBCONSULTANTS, such as access management meetings, pavement design
meetings, local governments, utility companies, progress review meetings (phase review), and
miscellaneous meetings.
A1.06 QUALITY ASSURANCE, QUALITY CONTROL:
CONSULTANTS will be held responsible for their work, including plans review. Any plans review by CITY is
merely to augment, but in no way supplant, CONSULTANT's quality control process. The CONSULTANT shall be
responsible for the professional quality, technical accuracy and coordination of all surveys, designs, drawings,
specifications and other services furnished by the CONSULTANT under this contract.
The CITY reserves the right to require CONSULTANT to submit a Quality Control Plan that describes the
procedures to be utilized to verify, independently check, and review all maps, design drawings, specifications, and
other documentation prepared as a part of the contract. The CONSULTANT shall describe how the checking and
review processes are to be documented to verify that the required procedures were followed. The Quality Control
Plan may be one utilized by the CONSULTANT as part of their normal operation or it may be one specifically
designed for this project. When required, the CONSULTANT shall submit a Quality Control Plan for approval within
20 (twenty) calendar days of the written Notice to Proceed.
The CITY also reserves the right to require CONSULTANT to furnish a marked up set of prints from a Quality
Control Review indicating the reviewers for each component (structures, roadway, drainage, signals, geotechnical,
signing and marking, lighting, surveys, etc.) and a written resolution of comments on a point -by -point basis for each
phase submittal. The responsible Professional Engineer, Landscape Architect, or Professional Surveyor that
performed the Quality Control review will sign a statement certifying that the review was conducted.
The CONSULTANT shall, without additional compensation, correct all errors or deficiencies in the designs,
maps, drawings, specifications and/or other services.
A1.06-1 Independent Peer Review: When directed by the CITY, a CONSULTANT shall perform
Independent Peer Reviews.
A1.06-2 Supervision: Includes all efforts required to supervise all technical design activities.
A1.06-3 Coordination: Includes all efforts to coordinate with all disciplines of the project to produce a
final set of construction documents.
A1.07 PUBLIC INVOLVEMENT
Public involvement is an important aspect of the project development process, and when required by CITY will
be stated in a Work Order. Public involvement includes communicating to all interested persons, groups, and
government organizations information regarding the development of the project. Where specified by CITY, property
owners adjacent to the project, including those not subject to right-of-way acquisition shall be informed about the
project.
A1.08 JOINT PROJECT AGREEMENTS
The CONSULTANT services shall include all coordination, meetings, etc., required to include Joint Project
Agreement (JPA) plans (prepared by others) in contract plans package including all necessary
revisions/modifications to contract documents to ensure plans compatibility.
A1.09 CONTRACT MAINTENANCE
When stipulated in a Work Order, Contract Maintenance will include project management effort for complete
setup and maintenance of files, developing monthly progress reports, schedule updates, work effort to develop and
execute SUBCONSULTANT agreements, etc.
A1.10 PROJECT REQUIREMENTS
Unless modified in an approved Work Order, general Project requirements shall be as outlined below.
A1.10-1 Progress Reporting
The CONSULTANT shall meet with the CITY as required and shall provide a written progress and schedule
status reports that describe the work performed on each task. Progress and schedule status reports shall
be delivered to the CITY concurrently with the monthly invoice. The Project Manager will make judgment on
whether work of sufficient quality and quantity has been accomplished by comparing the reported percent
complete against actual work accomplished.
CITY Contract No. Page A-3
A" ,I -WENT A — SCOPE OF WORK
PROFL _TONAL SERVICES AGREEMENT
A1.10.2 Correspondence
Copies of all written correspondence between the CONSULTANT and any party pertaining specifically to
this contract shall be provided to the CITY for their records within one (1) week of the receipt or mailing of
said correspondence.
A1.10.3 Professional Endorsement
The CONSULTANT shall have a Registered Professional Engineer in the State of Florida sign and seal all
reports, documents, and plans as required by CITY standards.
A1.10-4 Computer Automation
The project will be developed utilizing Computer Aided Drafting and Design (CADD) systems.
A1.10-5 Coordination With Other Consultants
The CONSULTANT is to coordinate his work with any and all adjacent and integral consultants so as to
effect complete and homogenous plans and specifications for the project(s) described herein.
A1.10.6 Additional Services
The CITY's Work Order may identify tasks and activities as "Additional Work" and may provide a payment
allowance in the event such additional Work is required. Such Additional Work that is beyond the known
and certain scope of activities required to complete the Project and are essentially contingent actions that
may possibly be required. The Additional Services may include testing and analysis, Construction
Assistance, Review of Shop Drawings, or other Post Design Services.
ARTICLEA2 DRAINAGE AND ROADWAY ANALYSIS
WORK in this category may include any or all of the tasks identified below.
A2.01 PLANNING AND ANALYSIS
A2.01.1 Survey: The CONSULTANT shall perform survey tasks in accordance with all applicable
statutes, manuals, guidelines, standards, handbooks, procedures, and current design memoranda.
A2.01-1(a) Range of Services/Activities: CONSULTANT shall provide surveying and mapping
services to include, but not limited to:
• Photogrammetrv: Photogrammetric control including the determination of photo identifiable control
points, and marking contact prints.
• Boundary surveys: The monumentation and remonumentation of property boundaries and subdivisions
as stated in the work order. Survey and/or stake as needed all existing recorded
subdivision/condominium boundaries, tracts, units, phases, blocks, street R/W lines, common areas.
Includes analysis and processing of all field collected data and/or reports. If unrecorded subdivision is.
on file in the public records of the subject county, tie existing monumentation of the beginning and end
of unrecorded subdivision.
• As -built Drawings: The measurement and preparation of plans showing existing improvements after
construction and the layout of proposed improvements. Locate all above ground features and
improvements. Deliver in appropriate electronic format. Effort includes field edits, analysis and
processing of all field collected data, existing maps, and/or reports.
▪ Legal Descriptions: The preparation of descriptions for use in legal instruments of conveyance of real
property and property rights.
• Plats and Maps: The preparation of subdivision planning maps and record plats, in accordance with
state law and local regulations for specified areas and/or properties. May involve the preparation of
tentative and final plats for the review of plats prior to approval and/or recordation as directed by the
Project Manager.
• Vertical Project Network Control (VPNC): The determination of, but not the design of, grades and
elevations of roads and land in connection with subdivisions or divisions of land; Establish or recover
VPNC, for the purpose of establishing vertical control on datum approved by the CITY; may include
primary or secondary vertical control points. Includes analysis and processing of all field collected data,
and preparation of forms.
CITY Contract No. Page A-4
A' ;HMENT A -- SCOPE OF WORK
PROFE. _.ONAL SERVICES AGREEMENT
• Alignment and right of way lines: The creation of perpetuation of alignments rotated maps, record plats,
field note records, reports, property descriptions and plans and drawings that represent them.
Establish, recover or re-establish project alignment. Also includes analysis and processing of all field
collected data, existing maps, and/or reports for identifying mainline, ramp, offset, or secondary
alignments. Depict alignment and/or existing R/W lines (in required format) per CITY RIW Maps,
platted or dedicated rights of way.
• Topographic surveys: The CONSULTANT shall perform topographical surveys including cross sections
and related information necessary to accomplish the design and construction phases of the Project;
Locate all above ground features and improvements. Deliver in appropriate electronic format. Effort
includes field edits, analysis and processing of all field collected data, existing maps, and/or reports.
Perform field survey check sections or profiles to determine existing cross slope.
• Construction Layout: For sewer and other projects, the CONSULTANT shall perform all layout for
construction and provide final measurements and final measurement quantity sheets, and the
CONSULTANT shall be available on a full time basis during underground construction.
• Drainage Survey: Locate underground data (XYZ, pipe size, type, condition and flow line) that relates to
above ground data. Includes field edits, analysis and processing of all field collected data, existing
maps, and/or reports.
• Underground utilities: Designation includes 2-dimensional collection of existing utilities and selected 3-
dimensional verification as needed for designation. Location includes non-destructive excavation to
determine size, type and location of existing utility, as necessary for final 3-dimensional verification.
Survey includes collection of data on points as needed for designates and locates. Includes analysis
and processing of all field collected data, and delivery of all appropriate electronic files.
• Water Boundary Survey: Perform Mean High Water, Ordinary High Water and Safe Upland Line
Surveys as required by DEPARTMENT standards.
A2.01.1 (b) Submittals and Deliverables
• Field Notes: Submit to the Project Manager one (1) original set of all field survey notes and any other
data developed for the purpose of performing the required surveying work required for the Project. The
field notes shall be presented in an approved field book. When using data collectors, a report and
digital submission shall be provided along with all the necessary field survey information.
• Drawings: The CONSULTANT shall perform CADD drafting services as stated in the work order
required to supplement the field work. Plan and profile, cross-section sheets shall be in printed and
digital file form and shall be submitted by the CONSULTANT to the CITY. The CITY will provide
information regarding sheet sizes; form and title block information thereof when required.
• Progress Reports: Consultant shall submit regular progress reports for the work al intervals
appropriate to the project and stated in the work order or otherwise directed by Project Manager.
• Schedule for deliverables: To be determined by project managers
A3.01.1 GEOTECHNICAL
The CONSULTANT shall, for each project, be responsible for a complete geotechnical investigation. All
work performed by the CONSULTANT shall be in accordance with CITY standards, or as otherwise directed
by the Project Manager. The Project Manager will make interpretations and changes regarding
geotechnical standards, policies and procedures and provide guidance to the CONSULTANT.
Prior to beginning each phase of investigation and after the Notice to Proceed is given, the
CONSULTANT shall submit an investigation plan for approval and meet with the PROJECT MANAGER or
representative to review the project scope and CITY requirements. The investigation plan shall include, but
not be limited to, the proposed boring locations and depths, and all existing geotechnical information from
available sources to generally describe the surface and subsurface conditions of the project site. Additional
meetings may be required to plan any additional field efforts, review plans, resolve plans/report comments,
resolve responses to comments, and/or any other meetings necessary to facilitate the project.
The CONSULTANT shall notify the CITY in adequate time to schedule a representative to attend all
related meetings and field activities.
CITY Contract No. Page A-5
AT MENT A — SCOPE OF WORK
PROFS: _NAL SERVICES AGREEMENT
A2.01-2(a) Document Collection and Review
CONSULTANT will review printed literature including topographic maps, county agricultural maps,
aerial photography (including historic photos), ground water resources, geology bulletins,
potentiometric maps, pile driving records, historic construction records and other geotechnical related
resources. Prior to field reconnaissance, CONSULTANT shall review U.S.G.S., S.C.S. and
potentiometric maps, and identify areas with problematic soil and groundwater conditions.
A2.01.2(b) Roadway
The CONSULTANT shall be responsible for coordination of all geotechnical related fieldwork
activities. The CONSULTANT shall retain all samples until acceptance of plans. Rock cores shall be
retained as directed in writing by the District PROJECT MANAGER.
Obtain pavement cores as directed in writing by the District PROJECT MANAGER.
If required by the PROJECT MANAGER, a preliminary roadway exploration shall be performed
before the Initial Engineering Phase plans submittal. The preliminary roadway exploration will be
performed and results provided to the Engineer of Record to assist in setting roadway grades and
locating potential problem areas. The preliminary roadway exploration shall be performed as directed in
writing by the District PROJECT MANAGER.
CONSULTANT shall perform specialized geld -testing as required by project needs and as directed
in writing by the District PROJECT MANAGER. All laboratory testing and classification will be
performed in accordance with applicable CITY standards, ASTM Standards or AASHTO Standards,
unless otherwise specified in the Contract Documents.
A2.01-2(c) Detailed Boring Location Plan:
Develop a detailed boring location plan. Meet with CITY Geotechnical Project Manager for boring plan
approval. If the drilling program expects to encounter artesian conditions, the CONSULTANT shall
submit a methodology(s) for plugging the borehole to the CITY for approval prior to commencing with
the boring program.
A2.01-2(d) Stake Borings/Utility Clearance: Stake borings and obtain utility clearance
A2.01-2(e) MOT Plans for Field Investigation: Coordinate and develop Maintenance of Traffic
(MOT) plan. All work zone traffic control will be performed in accordance with the C1TY's Roadway and
Traffic Design Standards Index 600 series.
A2.01.2(f) Drilling Access Permits: Obtain all State, County, City, and Water Management District
permits for performing geotechnical borings, as needed.
A2.01-2(g) Property Clearances: Notify property tenants in person of drilling and field activities, if
applicable. Written notification to property owners/tenants is the responsibility of the CITY's Project
Manager.
A2.01-2(h) Groundwater Monitoring: Monitor groundwater, using piezometers.
A2.01-2(I) LBR Sampling: Collect appropriate samples for Limerock Bearing Ratio (LBR) testing.
A2.01-20) Coordination of Field Work: Coordinate all field work required to provide geotechnical
data for the project
A2.01-2(k) Soil and Rock Classification — Roadway: Refine soil profiles recorded in the field,
based on results of laboratory testing.
A2.01-2(I) Design LBR: Determine design LBR values from the 90% and mean methods
A2.01-2(m) Laboratory Data: Tabulate laboratory test results for inclusion in the geotechnical
report, the report of tests sheet Roadway Soil Survey Sheet), and for any necessary calculations and
analyses.
A2.01-2(n) Seasonal High Water Table: Review the encountered ground water levels and estimate
seasonal high ground water levels. Estimate seasonal low ground water levels, if requested.
A2.01-2(o) Parameters for Water Retention Areas: Calculate parameters for water retention
areas, exfiltration trenches, and/or swales.
A2.01-2(p) Limits of Unsuitable Material: Delineate limits of unsuitable material(s) in both
horizontal and vertical directions. Assist the Engineer of Record with detailing these limits on the cross -
sections. If requested, prepare a plan view of the limits of unsuitable material.
A2.01-2(q) ASCII Files for Cross -Sections: Create ASCII files of boring data for cross -sections
CITY Contract No. Page A-6
AT 'HMENT A — SCOPE OF WORK
PROFS, .JNAL SERVICES AGREEMENT
A2.01-2(r) Embankment Settlement and Stability: Estimate the total magnitude and time rate of
embankment settlements. Calculate the factor of safety against scope stability failure.
A2.01-2(s) Stormwater Volume Recovery and/or Background (See page Analysis): Perform
stormwater volume recovery analysis as directed by the CITY.
A2.01-2(t) Geotechnical Recommendations:
Provide geotechnical recommendations regarding the proposed roadway construction project including
the following: description of the site/alignment, design recommendations and discussion of any special
considerations (Le. removal of unsuitable material, consolidation of weak soils, estimated settlement
time/amount, groundwater control, high groundwater conditions relative to pavement base, etc.)
Evaluate and recommend types of geosynthetics and properties for various applications, as required.
A2.01-2(u) Preliminary Roadway Report and Pavement Evaluation Report: If a preliminary
roadway investigation is performed, a preliminary roadway report shall be submitted before the Initial
Engineering Phase plans submittal. The purpose of the preliminary roadway report will be to assist in
setting road grades and locating potential problems.
• Copies of U.S.G.S. and S.C.S. maps with project limits shown.
• A report of tests sheet that summarizes the laboratory test results, the soil stratification (i.e. soils
grouped into layers of similar materials) and construction recommendations relative to Standard
Indices 500 and 505.
• Results of all tasks discussed in the previous section (Data Interpretation and Analysis).
• An appendix that contains stratified soil boring profiles, laboratory test data sheets, sample
embankment settlement and stability calculations, design LBR calculation/graphs, and other
pertinent calculations.
• The CONSULTANT will respond in writing to any changes and/or comments from the CITY and
submit any responses and revised reports.
If a pavement evaluation is performed, the evaluation and report submittal shall be in accordance with
Section 3.4 of the Materials Manual: Pavement Coring and Evaluation.
A2.01-2(v) Final Report: The Final Roadway Report shall include the following:
• Copies of U.S.G.S. and S.C.S. maps with project limits shown.
• A report of tests sheet that summarizes the laboratory test results, the soil stratification (i.e. soils
grouped into layers of similar materials) and construction recommendations relative to Standard
Indices 500 and 505.
• Results of all tasks discussed in the previous section (Data Interpretation and Analysis).
• An appendix that contains stratified soil boring profiles, laboratory test data sheets, sample
embankment settlement and stability calculations, design LBR calculation/graphs, and other
pertinent calculations.
• The CONSULTANT will respond in writing to any changes and/or comments from the CITY and
submit any responses and revised reports.
A2.01-2(w) Auger Boring Drafting: Draft auger borings as directed by the CITY.
A2.01-2(x) SPT Boring Drafting: Draft SPT borings as directed by the CITY.
A2.01-3 ROADWAY ANALYSIS
The CONSULTANT shall analyze and document Roadway Tasks in accordance with all applicable
manuals, guidelines, standards, handbooks, procedures, and current design memorandums.
A2.01-3(a) Typical Section Package: The CONSULTANT shall provide an approved Typical Section
Package prior to the initial engineering Phase plans submittal date.
A2.01-3(b) Pavement Design Package: The CONSULTANT shall provide an approved Pavement
Design Package prior to the Final Engineering Phase plans submittal date.
A2.01-3(c) Access Management:
The CONSULTANT shall incorporate access management standards for each project in coordination
with CITY staff. The CONSULTANT shall review adopted access management standards and the
existing access conditions (interchange spacing, signalized intersection spacing, median opening
spacing, and connection spacing). Median openings that will be closed, relocated, or substantially
altered shall be shown on plan sheets and submitted with supporting documentation for review with the
Initial Engineering Phase plans submittal.
CITY Contract No. Page A-7
A' :HMENT A — SCOPE OF WORK
PROFE..,ONAL SERVICES AGREEMENT
The CITY shall provide access management classification information and information derived from
PD&E studies and public hearings to be used by the CONSULTANT.
A2.01-3(d) Horizonta!Nerflcal Master Design Files:
The CONSULTANT shall design the geometries using the design standards that are most appropriate
with proper consideration given to the design traffic volumes, design speed, capacity and levels of
service, functional classification, adjacent land use, design consistency and driver expectancy,
aesthetics, pedestrian and bicycle concerns, ADA requirements, elder road user policy, access
management, PD&E documents and scope of work.
A2.01-3(e) Cross Section Design Files: The CONSULTANT shall establish and develop cross
section design files in accordance with the CADD manual.
A2.01.3(f) Traffic Control Analysis
The CONSULTANT shall design a safe and effective Traffic Control Plan to move vehicular and
pedestrian traffic during all phases of construction. The design shall include construction phasing of
roadways ingress and egress to existing property owners and businesses, routing, signing and
pavement markings, and detour quantity tabulations. Special consideration shall be given to the
construction of the drainage system when developing the construction phases. Positive drainage must
be maintained at all times. The design shall include construction phasing of roadways to accommodate
the construction of utilities when the contract includes Joint Project Agreements (JPAs).
The CONSULTANT shall investigate the need for temporary traffic signals, temporary lighting, alternate
detour roads, and the use of materials such as sheet piling in the analysis. The Traffic Control Plan
shall be prepared by a certified designer who has completed training as required by the CITY. Prior to
proceeding with the Traffic Control Plan, the CONSULTANT shall meet with the appropriate CiTY
personnel including City Police Department Officials. The purpose of this meeting is to provide
information to the CONSULTANT that will better coordinate the Preliminary and Final Traffic Control
Plan efforts.
A2.01-3(g) Master TCP Design Files - The CONSULTANT shall develop master Traffic Control Plan
(TCP) files (for Level II and Level HI only) showing each phase of the Traffic Control Plan.
A2.01.3(h) Design Variations and Exceptions - if available, the CITY shall furnish the
Variation/Exception Report. The CONSULTANT shall prepare the documentation necessary to gain
CITY approval of all appropriate Design Variations and/or Design Exceptions.
A2.01-3(t) Design Report
The CONSULTANT shall prepare all applicable report(s) as listed in the Project Description section of
this scope. The CONSULTANT shall submit to the CITY design notes, data, and calculations to
document the design conclusions reached during the development of the contract plans.
The design notes, data, and computations shall be recorded on size 81A'xl1" sheets, fully titled,
numbered, dated, indexed and signed by the designer and the checker. Computer output forms and
other oversized sheets shall be folded to 8'/"x11" size. The data shall be in a hardback folder for
submittal to the CITY.
A2.01-3(j) Addition! Tasks: These additional Tasks may also be included: Cost Estimate,
Technical Special Provisions, Field Reviews, Technical Meetings, Quality Assurance/Quality Control,
Independent Peer Review, Supervision and Coordination.
A2.01.4 DRAINAGE ANALYSIS
The CONSULTANT shall analyze and document Drainage Tasks in accordance with all applicable manuals,
guidelines, standards, handbooks, procedures, and current design memorandums.
The CONSULTANT shall be responsible for designing a drainage and storm water management system. All
design work shall comply with the requirements of the appropriate regulatory agencies and the CITY's
Drainage Manual.
The CONSULTANT shall coordinate fully with the appropriate permitting agencies and the CITY's staff. All
activities and submittals should be coordinated through the CITY's Project Manager. The work will include
the engineering analyses for any or all of the following.
A2.01.4(a) Determine Base Clearance Water Elevation: Analyze, determine, and document high
water elevations which will be used to set roadway profile grade. Determine surface water elevations at
cross drains, floodplains, outfalls and adjacent stormwater ponds. Determine groundwater elevations at
intervals between the above -mentioned surface waters.
CITY Contract No, Page A-8
AT ',HMENT A — SCOPE OF WORK
PROFE, _,ONAL SERVICES AGREEMENT
A2.01.4(b) Design of Cross Drains: Analyze the hydraulic design of cross drains. Check existing
cross drains to determine if they are structurally sound and can be extended. Document the design as
required. Determine and provide flood data as required.
A2.01-4(c) Design of Roadway Ditches: Design roadway conveyance ditches. This includes
determining ditch cross sections, grades, selecting suitable channel lining, designing the side drain
pipes, and documentation.
A2.01-4(d) Design of Outfalls: Analyze and document the design of ditch or piped outfalls.
A2.01.4(e) Design of Stormwater Management Facility (Roadside Ditch as Linear Pond): Design
stormwater management facilities to meet requirements for stormwater quality treatment and
attenuation. Develop proposed pond layout (shape, contours, slopes, etc.), perform routing
calculations, and design the outlet control structure.
A2.01-4(f) Design of Flood Plain Compensation Area: Determine flood plain encroachments,
coordinate with regulatory agencies, and develop proposed compensation area layout (shape,
contours, slopes, etc.). Document the design following the requirements of the regulatory agency.
A2.01-4(g) Design of Storm Drains Develop a "working drainage map", determine runoff, inlet
locations, and spread. Calculate hydraulic losses (friction, utility conflict and, if necessary, minor
losses). Determine Design Tailwater and, if necessary, outlet scour protection.
A2.01-4(h) Optional Culvert Material: Determine acceptable options for pipe materials.
A2.01-4(i) French Drain Design: Design French Drain Systems to provide stormwater treatment
and attenuation. Identify location for percolation tests and review these, determine the size and length
of French Drains, design the control structure/weir, and model the system of inlets, conveyances,
French Drains, and other outfalls using a routing program such as ICPR.
A2.01-4(j) Drainage Wells: Design the discharge into deep wells to comply with regulatory
requirements. Identify the location of the well, design the control structure/weir, and model the system
using a routing program such as ICPR.
A2.01-4(k) Temporary Drainage Analysis: Evacuate and address drainage to adequately drain the
road and maintain existing offsite drainage during all construction phases. Provide documentation.
A2.01-4(1) Additional Tasks: These additional Tasks may also be included: Cost Estimate,
Technical Special Provisions, field Reviews, Technical Meetings, Quality Assurance/Quality Control,
Independent Peer Review and Supervision.
A2.01-5 SIGNING AND PAVEMENT MARKING ANALYSIS:
The CONSULTANT shall analyze and document Signing and Pavement Markings Tasks in accordance with
all applicable manuals, guidelines, standards, handbooks, procedures, and current design memorandums.
A2.01-5(a) Traffic Data Analysis: The CONSULTANT shall review the approved preliminary
engineering report, typical section package, traffic technical memorandum and proposed geometric
design alignment to identify proposed sign placements and roadway markings. Perform queue
analysis.
A2.01-5(b) Reference and Master Design File: The CONSULTANT shall prepare the Signing &
Marking Design file to include all necessary design elements and all associated reference files.
A2.01-5(c) Sign Panel Design Analysis. Establish sign layout, letter size and series for non-
standard signs.
A2.01-5(d) Sign Lighting/ Electrical Calculations Includes the verification of photometrics on
lighted, load center and voltage drop calculations.
A2.01.5(e) Additional Tasks: These additional Tasks may also be included: No Passing Zone
Study, Quantities, Computation Book, Cost Estimates, Technical Special Provisions, Field Reviews,
Technical Meetings, Quality Assurance/Quality Control, Independent Peer Review, Supervision and
Coordination.
A2.01-6 Signalization Analysis: The CONSULTANT shall analyze and document Signalization Analysis
Tasks in accordance with all applicable manuals, guidelines, standards, handbooks, procedures, and
current design memorandums
CITY Contract No. Page A-9
AT 'HMENT A — SCOPE OF WORK
PROFS. •ONAL SERVICES AGREEMENT
A2.01.6(a) Traffic Data Collection: The CONSULTANT shall perform all effort required for traffic
data collection, including crash reports, 24 hr. machine counts, 8 hr. turning movement counts, 7 day
machine counts, and speed & delay studies.
A2.01.6(b) Traffic Data Analysis: The CONSULTANT shall determine signal operation plan,
intersection geometry, local signal timings, pre-emption phasing & timings, forecasting traffic, and
intersection analysis run.
A2.01-6(c) Systems Timings. The CONSULTANT shall determine proper coordination timing plans
including splits, force offs, offsets, and preparation of Time Space Diagram.
A2.01.6(d) Reference and Master Signalization Design File: The CONSULTANT shall prepare the
Slgnalization Design file to include all necessary design elements and all associated reference files.
A2.01-6(e) Reference and Master Interconnect Communication Design File: The CONSULTANT
shall prepare the Interconnect Communication Design file to include all necessary design elements and
ail associated reference files.
A2.01.6(f) Overhead Street Name Sign Design: The CONSULTANT shall design Signal Mounted
Overhead Street Name signs.
A2.01-6(g) Field Reviews: The CONSULTANT shall collect information from the maintaining
agencies and conduct a field review. The review should include, but Is not limited to, the following:
• Existing Signal and Pedestrian Phasing
• Controller Make, Model, Capabilities and Condition/Age
• Condition of Signal Structure(s)
• Type of Detection as Compared With Current District Standards
• Interconnect Media
• Controller Timing Data
A2.01-6(h) Additional Tasks: These additional Tasks may also be included: Signal Warrant Study,
Pole Elevation Analysis, Traffic Signal Operation Report, Quantities, Cost Estimate, Technical Special
Provisions, Technical Meetings, Quality Assurance/Quality Control, Independent Peer Review,
Supervision and Coordination.
A2.01-7 LIGHTING ANALYSIS:
The CONSULTANT shall analyze and document Lighting Tasks in accordance with ail applicable manuals,
guidelines, standards, handbooks, procedures, and current design memorandums.
A2.01-7(a) Lighting Justification Report: The CONSULTANT shall prepare a Lighting Justification
Report. The report shall be submitted under a separate cover with the initial Engineering Phase plans
submittal, titled Lighting Design Analysis Report.
A2.01.7(b) Lighting Design Analysis Report: The CONSULTANT shall prepare a Preliminary
Lighting Design Analysis Report. The report shall be submitted under a separate cover prior to the
Final Engineering Phase plans submittal. The report shall provide analyses for each typical section of
the mainline, typical section for the ramps (one and/or two Lanes), interchanges, underdeck lighting,
and arterial roads. Each lighting calculation shall be properly identified as to the area that it covers.
The report shall include the Lighting Design Criteria that will be used and shall include the evaluation of
at least three lighting design alternatives and a recommendation on the alternative to use. Each
alternative shall be properly described; the alternatives shall consider different pole heights, lamp
wattage, and arm lengths. Each alternative shall be provided with a cost estimate that includes initial
cost in addition to operations and maintenance cost for one year.
After approval of the preliminary report, the CONSULTANT shall submit a revised report including a
detailed lighting design analysis for each submittal.
A2.01-7(c) Voltage Drop Calculations: The CONSULTANT shall submit voltage drop calculations
showing the equation or equations used along with the number of luminaries per circuit, the length of
each circuit, the size conductor or conductors used and their ohm resistance values. The voltage drop
incurred on each circuit (total volts and percentage of drop) shall be calculated, and all work necessary
CITY Contract No. Page A-10
A :HMENT A — SCOPE OF WORK
PROFS,,. _,ONAL SERVICES AGREEMENT
to calculate the voltage drop values for each circuit should be presented in such a manner as to be
duplicated by the District. Load analysis calculations shall be submitted for each branch circuit breaker
and main breaker.
A2.01.7(d) Reference and Master Design Files: The CONSULTANT shall prepare the Lighting
Design file to include all necessary design elements and all associated reference files.
A2.01-7(e) Temporary Lighting: The CONSULTANT shall provide temporary lighting for all affected
phases of construction to Tight all detour roadways in areas where required. The temporary lighting
shall be included with the Traffic Control Plans with proper notes, quantities and details.
A2.01-7(f) Design Documentation: The CONSULTANT shall submit a Roadway Lighting Design
Documentation Book with each lighting plans submittal under a separate cover and not part of the
roadway documentation book. At a minimum, the design documentation book shall include:
• Lighting Calculations.
• Back up sheet for each bid item quantity total on each lighting plan sheet (Production Complete
Phase submittals).
• Phase submittal checklist.
• Three-way quantity check list (Production Complete Phase submittals).
• Structural calculations for special conventional pole concrete foundations.
■ Structural calculations for the high mast pole foundations.
• Letter to the power company requesting service.
• Power company confirmation letter on the requested services (Production Complete Phase
submittals).
■ Voltage drop calculations (Production Complete Phase submittals).
• Load analysis calculations (Production Complete Phase submittals).
A2.01-7(g) Field Reviews The CONSULTANT shall collect information from the maintaining
agencies and conduct a field review. The review should include but is not limited to the following:
• Existing Lighting Equipment
• Load Center, Capabilities and Condition/Age
• Condition of Lighting Structure(s)
A2.01-7(h) Additional Tasks: These additional Tasks may also be included: Technical Meetings,
Quality Assurance/Quality Control, Independent, Peer Review, Supervision and Coordination, FDEP
Coordination and Report.
A2.01-8 LANDSCAPING ANALYSIS
The CONSULTANT shall analyze and document Landscape Architecture Tasks in accordance with all
applicable manuals, guidelines, standards, handbooks, procedures, and current design memorandums.
A2.01-8(a) Data Collection: All research required to collect data necessary to complete the initial
design analysis. includes identifying local ordinances and collection of other project data.
A2.01-8(b) Site Inventory and Analysis: Includes identification of opportunities and constraints for
the proposed project based on existing site conditions. Summary of analysis, if required, is included in
conceptual design.
A2.01-8(c) Planting Design:
• Conceptual Design: Includes delineation of all proposed planting types, scheme development and
preliminary costs, and areas and reports. The design shall be submitted with the initial Engineering
Phase plans.
• Final Design: Includes identifying the species/type, size, location, spacing, and quality of all plants.
A2.01-8(d) Irrigation Design:
• Feasibility Report: includes analysis of methods, materials and operation costs associated with
proposed irrigation system design.
• Conceptual Design: Typically not done in master design file. Includes determination of water and
power sources. Initial Engineering Phase design level.
CITY Contract No. Page A-11
AT ,HMENT A — SCOPE OF WORK
PROFS, ,,ONAL SERVICES AGREEMENT
• Final Design: Includes all work In master design files. Irrigation Design includes, but is not limited
to, the locations and sizes of pumps, pump stations, mainlines, lateral lines, irrigation heads,
valves, backflow and control devices.
• Conceptual design - scheme development and preliminary costs: Typically not done in master
design file. Delineation of areas and elements to be included in design. Select cut sheets, prepare
image boards. Includes report, if required
• Final Design: Includes all work in master design files. Hardscape Design includes, but is not
limited to, sidewalks, plazas, Steps, Fountains, Walls, Pedestrian bridges, non -regulatory signs or
project graphics, roadway aesthetics, site furnishings.
A2A1-8(e) Additional Tasks: These additional Tasks may also be included: Hardscape Design,
Computation Book and Quantities, Cost Estimates, Technical Special Provisions, Field Reviews,
Technical Meetings, Quality Assurance/Quality Control, Independent Peer Review, Supervision and
Coordination.
A2.02 DESIGN AND PERMITTING
A2.02.1 Roadway Plans
The CONSULTANT shall prepare Roadway, Drainage, Traffic Control, Utility Adjustment Sheets, plan
sheets, notes, and details. The plans shall include the following sheets necessary to convey the intent and
scope of the project for the purposes of construction.
A2.02-1(a) Key Sheet, Summary of Pay Items Including Quantity Input, Drainage Map, Interchange
Drainage Map, Typical Section Sheets, General Notes/Pay Item Notes, Summary of Quantities, Box
Culvert Data Sheet, Bridge Hydraulics Recommendation Sheets, Summary of Drainage Structures,
Optional Pipe/Culvert Material, Project Layout, Plan/Profile Sheet, Profile Sheet, Plan Sheet, Special
Profile, Back of Sidewalk Profile Sheet, Interchange Layout Sheet, Ramp Terminal Details (Plan View),
Intersection Layout Details, Miscellaneous Detail Sheets, Drainage Structure Sheet, Miscellaneous
Drainage Detail Sheets, Lateral Ditch Plan/Profile, Lateral Ditch Cross Sections, Retention/Detention
Ponds Detail Sheet, Retention Pond Cross Sections, Cross -Section Pattern Sheet, Roadway Soil
Survey Sheet, Cross Sections, Traffic Control Plan Sheets, Traffic Control Cross Section Sheets,
Traffic Control Detail Sheets, Utility Adjustment Sheets, Selective Clearing and Grubbing, Erosion
Control Plan, SWPPP, Project Control Network Sheet, Interim Standards, Utility Verification Sheet
(SUE Data), Quality Assurance/Quality Control and Supervision.
A2.02-2 Signing And Pavement Marking Plans:
The CONSULTANT shall prepare a set of Signing and Pavement Marking Plans in accordance with the
Plans Preparation Manual that includes the following:
Key Sheet, Summary of Pay Items, Tabulation of Quantities, General Notes/Pay Item Notes, Project Layout,
Plan Sheet, Typical Details, Guide Sign Work Sheet(s), Traffic Monitoring Site, Cross Sections, Special
Service Point Details, Special Details, Interim Standards, Quality Assurance/Quality Control, Supervision.
A2.02-3 Signallzation Plans:
The CONSULTANT shall prepare a set of Signalization Plans in accordance with the specifications, which
includes the following:
Key Sheet, Summary of Pay Items Including Trns*port Input, Tabulation of Quantities, General Notes/Pay
Item Notes, Plan Sheet, Interconnect Plans, Traffic Monitoring Site, Guide Sign Worksheet, Special Details,
Special Service Point Details, Mast Arm/Monotube Tabulation Sheet, Strain Pole Schedule, TCP Signal
(Temporary), Temporary Detection Sheet, Utility Conflict Sheet, Interim Standards, Quality
Assurance/Quality Control and Supervision.
A2.02-4 Environmental Permits: The CONSULTANT shall notify the CITY PROJECT MANAGER and
other appropriate personnel in advance of all scheduled meetings with the regulatory agencies to allow a
CITY representative to attend. The CONSULTANT shall copy the PROJECT MANAGER on all permit
related correspondence and meetings.
A2.02-5 Preliminary Project Research - The CONSULTANT shall perform preliminary project research
and shall be responsible for early identification of and coordination with the appropriate regulatory agencies
to assure that design efforts are properly directed toward permit requirements.
CITY Contract No. Page A-12
AT 'HMENT A — SCOPE OF WORK
PROFEL .JNAL SERVICES AGREEMENT
A2.02-6 Complete Permit Involvement Form - The CONSULTANT shall document permit involvement In
coordination with the CITY PROJECT MANAGER. To be done upon completion of preliminary project
research.
A2.02-7 Establish Wetland Jurisdictional Lines - The CONSULTANT shall collect all data and
information necessary to determine the boundaries of wetlands and surface waters defined by the rules or
regulations of each agency processing or reviewing a permit application necessary to construct a CITY
project.
A2.02-7(a) The CONSULTANT shall be responsible for, but not limited to, the following activities:
Determine landward extent of state waters as defined in Chapter 62-340 Florida Administrative Code
as ratified in Section 373.4211 Florida Stature as amended.
Determine the jurisdictional boundaries of wetlands and surface waters as defined by rules or
regulations of any other permitting authority that is processing a CITY permit application.
Prepare aerial maps showing the jurisdictional boundaries of wetlands and surface waters. Aerial maps
shall be reproducible, of a scale no greater than 1"=200' and be recent photography. The maps shall
show the jurisdictional limits of each agency. Xerox copies of aerials are not acceptable. All
jurisdictional boundaries are to be tied to the project's baseline of survey. When necessary,
jurisdictional maps shall be signed and sealed by either a Registered Professional Engineer or a
Registered Land Surveyor.
Acquire written verification of jurisdictional lines from the appropriate environmental agencies.
Prepare a written assessment of the current condition and relative value of the function being
performed by wetlands and surface waters. Prepare data in tabular form which includes ID number for
each wetland impacted, size of wetland to be impacted, and type of impact and identify any wetland
within the project limits that will not be impacted by the project.
A2.02.8 Agency Verification of Wetland Data_The CONSULTANT shall be responsible for verification of
wetland data identified in previous Section and coordinating regulatory agency field reviews, including
finalization of wetland assessments with applicable agencies.
A2.02.9 Complete and Submit All Required Permit Applications
The CONSULTANT shalt prepare permit packages as identified in the Project Description section.
The CONSULTANT shall collect all of the data and information necessary to obtain the environmental
permits required to construct a project.
The CONSULTANT shall prepare each permit application for CITY approval in accordance with the rules
andfor regulations of the environmental agency responsible for issuing a specific permit and/or
authorization to perform work.
A2,02-10 Mitigation Coordination and Meetings The CONSULTANT shall coordinate with CITY
personnel prior to approaching any environmental permitting or reviewing agencies. Once a mitigation plan
has been reviewed and approved by the CITY, the CONSULTANT will be responsible for coordinating the
proposed mitigation plan with the environmental agencies.
A2.02-10(a) Mitigation Design
If wetland impacts cannot be avoided, the CONSULTANT shall prepare a mitigation plan to be included
as a part of the Environmental Resource or Wetlands Resource Permit applications. Prior to the
development of alternatives, the CONSULTANT shall meet with the Project Manager to determine the
State policies in proposing mitigation. The CONSULTANT shall proceed in the development of a
mitigation plan based upon the general guidelines provided by the CITY.
The CONSULTANT will be directed by the CITY to investigate the following methods of mitigation:
• Payment to DEPIWMD per acre of wetlands impacted as defined in CH 373.4137 FS
• Monetary participation in offsite regional mitigation plans
• Monetary participation in a private mitigation bank
• Creationlrestoration on public lands
• Creationlrestoration on right-of-way purchased by the CITY
• Creationlrestoration on existing CITY right-of-way
In the evens that physical creation or restoration is the only feasible alternative to offset wetland
impacts, the CONSULTANT shall collect all of the data and information necessary to prepare
alternative mitigation plans that may be acceptable to all permitting agencies and commenting
agencies who are processing or reviewing a permit application for a CITY project. Prior to selection of
CITY Contract No. Page A-13
A- :HMENT A — SCOPE OF WORK
PROFE....,IONAL SERVICES AGREEMENT
a final mitigation site, the CONSULTANT will provide the following services in the development of
alternative mitigation plans:
• Preliminary jurisdictional determination for each proposed site
• Selection of alternative sites
• Coordination of alternative sites with the CITY/all environmental agencies
• Written narrative listing potential sites with justifications for both non -recommended
A2.02-10(b) Environmental Clearances The CONSULTANT shall prepare clearances for all pond
and/or mitigation sites identified after the preliminary studies are completed.
A2.02-10(c) Archaeological and Historical Features: The CONSULTANT shall collect data
necessary to completely analyze the impacts to all cultural and historic resources by the pond and/or
mitigation sites and prepare a Cultural Resource Assessment Request Package.
A2.02-10(d) Wetland Impact Analysis: The CONSULTANT shall analyze the impacts to wetlands for
the pond and/or mitigation sites and complete the Wetlands Evaluation Report.
A2.02-10(e) Wildlife and Habitat Impact Analysts: The CONSULTANT shall collect data necessary
to perform an Endangered Species Biological Assessment, and analyze the impacts to wildlife and
habitat by the pond and/or mitigation sites.
A2.02-10(f) Contamination Impact Analysts: The CONSULTANT shall perform the necessary
analysis to complete the Contamination Screening Evaluation for the pond and/or mitigation sites and
complete the Contamination Screening Evaluation Report.
A2.02-10(g) Additional Tasks: These additional Tasks may also be included Prepare Dredge and
Fill Sketches, Prepare USCG Permit Sketches, Prepare Easement Sketches, Prepare Right -of -Way
Occupancy Sketches, Prepare Coastal Construction Control Line (CCCL) Permit Sketches, Prepare
Tree Permit Information Technical Meetings, Quality Assurance/Quality Control, Supervision,
Coordination.
A2.03 INTERAGENCY COORDINATION:
The CONSULTANT services shall include all coordination, meetings, •etc., required to include Joint Project
Agreement (JPA) plans (prepared by others) in contract plans package including all necessary
revisions/modifications to contract documents to ensure plans compatibility.
A2.04 UTILITIES:
The CONSULTANT shall identify utility facilities, and, if directed, secure agreements, and plans from the Utility
Agency Owners (UAO) ensuring no conflicts exist between utility facilities and the CITY's construction project. The
CONSULTANT shall certify all utility negotiations have been completed with arrangements made for utility work to be
undertaken.
A2.04-1 Kickoff Meeting: Prior to any contact with the UAO(s), the CONSULTANT shall meet with the
CITY to receive guidance, as may be required, to assure that all necessary coordination will be accomplished.
CONSULTANT shall bring a copy of the design project work schedule reflecting utility activities.
A2.04-2 Identify Existing UAO(s): Identify all utilities in the corridor; check with City Public Works for
Permits, Sunshine State One Call, Subsurface Utility Engineering (SUE) Report, Design Location Survey, and
Existing Plans
A2.04-3 Make Utility Contacts
First Contact: Send letters and two sets of plans to each utility, at least one set for the CITY. includes contact by
phone for meeting coordination. Request type, size, location, easements, cost for compensable relocation, and
justification for any utility exceptions. Include the meeting schedule (if applicable) and the design schedule.
Include typical meeting agenda.
Second Contact: The CONSULTANT shall transmit two complete sets of Final Engineering Phase plans to each
UAO having facilities located within the project limits, and two sets to the CITY.
Third Contact: Identify agreements and assemble packages. Send agreements, letters and two sets of plans to
the UAO(s) including all component sets, and two sets for the CITY. Include the design schedule. Not all projects
will have all contacts as described above.
CITY Contract No. Page A-14
A- :HMENT A -- SCOPE OF WORK
PROFE.--IONAL SERVICES AGREEMENT
A2.04-4 Exception Coordination: The CONSULTANT shall be responsible for transmitting/coordinating
the appropriate design reports to each UAO in order to identify any clear and control zone violation that may
require a Utility Exception. The CONSULTANT shall coordinate the processing of design exceptions involving
Utilities with the UAO and the CITY. Coordinate and process in accordance with FDOT's Utility Accommodation
Manual.
A2.04-5 Preliminary Utility Meeting: The CONSULTANT shall schedule (time and place), notify
participants, and conduct a preliminary utility meeting with ail affected UAO(s) for the purpose of presenting the
project, review the current design schedule, evaluate the utility information collected, provide follow-up
information on compensable interest requests, discuss the utility work by highway contractor option with each
utility, and discuss any future design issues that may impact utilities. This is also an opportunity for the UAO(s) to
present proposed facilities. The CONSULTANT shall keep accurate minutes and distribute a copy to all
attendees.
A2.04-6 individual/Field Meetings: The CONSULTANT shall meet with each UAO separately throughout
the project design duration to provide guidance in the interpretation of plans, review changes to the plans and
schedules, optional clearing and grubbing work, and assist in the development of the UAO(s) plans and work
schedules. The CONSULTANT is responsible for motivating the UAO to complete and return the necessary
documents after each Utility Contact or Meeting.
A2.04-7 Collect and Review Plans and Data from UAO(s): Make Determinations (Compensable
interest, Easements, Coordinate, Analyze). Ensure information (utility type, material and size) is sent to the
designer for inclusion in the plans. Coordinate programming of funds
A2.04-8 Subordination of Easements Coordination:. The CONSULTANT, if requested by the CITY,
shall transmit to and secure from the UAO the executed subordination agreements prepared by the appropriate
CITY office. The CONSULTANT shall coordinate with the DUO the programming of the necessary work program
funds to compensate the UAO.
A2.04-9 Utility Design Meeting: At a minimum of 3 weeks prior to the meeting, the CONSULTANT shall
transmit two complete sets of Final Engineering Phase plans to each UAO having facilities located within the
project limits, and one set to the CITY. The CONSULTANT shall schedule (time and place), notify participants,
and conduct a Utility meeting with all affected UAO(s). The CONSULTANT shall be prepared to discuss drainage,
traffic signalization, maintenance of traffic (construction phasing), review the current design schedule and letting
date, evaluate the utility information collected, provide follow-up information on compensable interest requests,
discuss the utility work by highway contractor option with each utility, discuss any future design issues that may
impact utilities, etc., to the extent that they may have an effect on existing or proposed utility facilities with
particular emphasis on drainage and maintenance of traffic with each UAO. The intent of this meeting shall be to
identify and resolve conflicts between utilities and proposed construction prior to completion of the plans,
including utility adjustment details. Also recommend resolution between known utility conflicts with proposed
construction plans as practical. The CONSULTANT shall keep accurate minutes of all meetings and distribute a
copy to all attendees.
A2.04-10 Review Utility Markups, Work Schedules and Processing of Schedules and Agreements:.
Review utility marked up plans individually as they are received for content and coordinate review with the
designer. Send color markups and schedules to the appropriate CITY office(s) for review and comment if
required by the District. Coordinate with the District for execution. Distribute Executed Final Documents. Prepare
Work Order for UAO(s). Coordinate programming of funds.
A2.04-11 Utility Coordination and Follow up. - This includes follow-up, interpreting plans, and assisting
and the completion of the UAO(s) work schedule and agreements. Includes phone calls, face-to-face meetings,
etc., to motivate and ensure the UAO(s) complete and return the required documents in accordance with the
project schedule. Ensure the resolution of all known conflicts. This task can be applied to all phases of the
project.
A2.04-12 Utility Constructability Review: Review utility schedules against construction contract time, and
phasing for compatibility. Coordinate with construction office.
A2.04.13 Additional Utility Services: Preparation and coordination of Utility Design Plans when the CITY
participates in cost of utility work. This item is not usually included in the scope at the time of negotiation. It is
normally added as a supplemental agreement when the need is identified.
CITY Contract No. Page A-15
AT :HMENT A — SCOPE OF WORK
PROFE ,ONAL SERVICES AGREEMENT
A2.04-14 Processing Utility Work by Highway Contractor (UWHC): This includes coordination of utility
design effort between the CITY and the UAO(s). Determine the CITY's cost participation, additional coordination
meetings, prepare, negotiate, and process the agreements, review tabulation of quantities, prepare Summary of
Pay Items - UWHC, perform UWHC constructability and bidability review, Technical Specifications review. This
task is distinct from utility design effort. This item is not usually included in the scope at the time of negotiation,
but is. added as a supplemental Work Order when the need is identified.
A2.04-15 Contract Plans to UAO(s): This includes transmittal of the contract plans as processed for
letting. Transmittals to UAO(s) are by certified mail, return receipt requested.
A2.04.16 Certification and Close -Out: This includes hours for transmitting utility files to the DtJO and
preparation of the Utility Certification Letter. The CONSULTANT shall certify to the appropriate CITY
representative the following:
All utility negotiations (Full execution of each agreement, approved Utility Work Schedules, technical special
provisions written, etc.) have been completed with arrangements made for utility work to be undertaken and
completed as required for proper coordination with the physical construction schedule.
OR
An on -site inspection was made and no utility work will be involved.
OR
Plans were sent to the Utility Companies or Agencies and no utility work is required.
A2.05 LIGHTING PLANS
The CONSULTANT shall prepare a set of Lighting Plans in accordance with the Plans Preparation Manual, which
includes the following:
A2.05 -1 Additional Tasks: These additional tasks may also be included: Key Sheet, Summary of Pay
Item Sheet including Trns" port Input, Tabulation of Quantities, General Notes/Pay Item Notes, Pole Data and
Legend & Criteria, Service Point Details, Project Layout, Plan Sheet, Special Details, Temporary Lighting Data
and Details, Traffic Control Plan Sheets, Interim Standards, Quality Assurance/Quality Control, Supervision.
A2.06 LANDSCAPING PLANS:
The CONSULTANT shall prepare a set of Landscaping Plans which includes the following:
A2.06 -1 Planting Details and Notes - The CONSULTANT shall include a written or graphic guide for care
and maintenance of the irrigation system after the warranty period. This Maintenance Plan will be developed in
coordination with the local government entity who assumes the maintenance obligation.
A2.06 -2 Hardscape Details and Notes - The CONSULTANT shall include a written or graphic guide for
care and maintenance of the irrigation system after the warranty period. This Maintenance Plan will be
developed in coordination with the local government entity who assumes the maintenance obligation.
A2.06-3 Technical Maintenance Plan. - Written or graphic guide for care of the plantings, irrigation
system and hardscape maintenance after the warranty period. Maintenance details and specifications shall
recommend: a mowing schedule and maintained grass height; fertilization schedules, formulas, rates and
methods of application; weeding schedule and method chemical, mechanical, or manual; edging schedule;
herbicide schedules formulas, rates, methods of application, precautions; pruning schedule and methods to
maintain health and clear sight requirements; mulching materials, thickness and replacement frequency; irrigation
schedule and warranty period maintenance (flushing, adjustments, clean-up); litter pick-up; and hardscape care.
This Maintenance Plan will be developed in coordination with the local government entity that assumes the
maintenance obligation.
A2.06 -4 Additional Tasks: These additional tasks may also be included: Key Sheet, Tabulation of
Quantities, General Notes, Tree and Vegetation Inventory, Protection and Relocation Plans, Planting Plans for
Linear Roadway Projects, Planting Plans (Interchanges and Toll Plazas) Irrigation Plans for Linear Roadway
Project, Irrigation Plans for Interchange and Toll Plazas, Irrigation Details and Notes, Hardscape PlansCost
Estimate, Quality Assurance/Quality Control and Supervision.
CITY Contract No. Page A-16
AT ,MMENTA--SCOPE OF WORK
PROFE ZONAL SERVICES AGREEMENT
A2.07 BID and SPECIFICATIONS PACKAGE PREPARATION
The CONSULTANT shall prepare and provide a complete bid and specifications package, including applicable
Technical Special Provisions, for all items and areas of work, as described in Section 0 and A1.05-3
A2.08 BIDDING
Upon obtaining all necessary approvals of the Construction Document and approval by the City of the latest
Statement of Probable Construction Cost, the CONSULTANT shall assist the Owner in obtaining/evaluating bids and
awarding construction contracts.
The City may have the drawings and specifications printed for bidding purposes, either through its open agreements
with printing firms or as a reimbursable cost through the CONSULTANT,
A2.09 POST DESIGN/CONSTRUCTION
The Construction Phase will begin with the award of the Construction contract and will end when the Owner
approves the Contractor's final Payment Certificate and all post construction documents, As -Built Surveys,
warrantees and guarantees have been delivered to the Owner.' During this period, the CONSULTANT shall provide
Administration with the Construction Contract as set forth in the General and_Supplementary (and/or Special)
Conditions of the Construction Contract.
CITY Contract No. Page A-17