HomeMy WebLinkAboutR-06-0428City of Miami
Legislation
Resolution: R-06-0428
City Hall
3500 Pan American
Drive
Miami, FL 33133
www.miamigov.com
File Number: 06-00987 Final Action Date: 7/13/2006
A RESOLUTION OF THE MIAMI CITY COMMISSION, WITH ATTACHMENT(S),
AUTHORIZING AN INCREASE IN THE COMPENSATION AMOUNT OF THE
PROFESSIONAL SERVICES AGREEMENT ("AGREEMENT") WITH RACHLIN,
COHEN AND HOLTZ, LLP, PURSUANT TO RESOLUTION NO. 04-0458, ADOPTED
JULY 8, 2004, FOR THE PROVISION OF EXTERNAL AUDITING SERVICES, IN AN
AMOUNT NOT TO EXCEED $60,000, FOR THE SECOND YEAR OF THE
AGREEMENT ONLY, FROM AN AMOUNT NOT TO EXCEED $370,000 TO
$430,000, AND SUBSEQUENTLY, TO THE TOTAL CONTRACT AMOUNT FROM AN
AMOUNT NOT TO EXCEED $1,109,000 TO $1,169,000; ALLOCATING FUNDS
FROM THE DEPARTMENT OF FINANCE GENERAL OPERATING BUDGET,
ACCOUNT CODE NO. 001000.260201.6.280; AUTHORIZING THE CITY MANAGER
TO EXECUTE AN AMENDMENT TO THE AGREEMENT, IN SUBSTANTIALLY THE
ATTACHED FORM, FOR SAID PURPOSE; AMENDING RESOLUTION NO. 04-0458,
TO REFLECT SAID INCREASE.
WHEREAS, Resolution No. 04-0458, adopted July 8, 2004, authorized the City Manager to
negotiate and execute a Professional Services Agreement ("Agreement") with Rachlin, Cohen, and
Holtz, LLP; and
WHEREAS, the City Manager executed the Agreement for a three (3) year period, in an amount
not to exceed $349,000 for the first year, an amount not to exceed $370,000 for the second year, and
in an amount not to exceed $390,000 for the third year, for a total contract amount not to exceed
$1,109,000; and
WHEREAS, the City of Miami ("City") Department of Finance requires an increase to the contract
due to the fact that additional time was required for field work from Rachlin, Cohen and Holtz, LLP, to
perform the federal and state and single audit; to determine the receivables and deferrals for various
grants not recorded on the books and records of the City at the time the audit began back in
December, including amounts for Federal Emergency Management Agency, Urban Areas Security
Initiative, Urban Search and Rescue Task Force, and Community Development Funds; to determine
taxes receivable and associated deferred revenues; to audit capital assets and determine correct
balances to be reflected in the City's financial statements; to validate and book additional entries
provided by the City in March, 2006; to assist in the preparation of the City's financial statements and
note disclosures, including reconciliations to client calculations, revising note disclosures, and net
asset calculations; and meet with City staff to resolve various accounting issues; and
WHEREAS, an amendment to the Agreement, in substantially the attached form, is required to be
executed by the City Manager to reflect an increase in the compensation amount of $60,000 for the
second year contract only, from $370,000 to $430,000; and subsequently, to the total contract from
an amount not to exceed $1,109,000 to $1,169,000, for the additional time for field work; and
WHEREAS, funds for said increase are available from the Department of Finance General
City of Miami
Page 1 of 3 File Id: 06-00987 (Version: 11 Printed On: 2/8/2017
File Number: 06-00987 Enactment Number: R-06-0428
Operating Budget, Account Code No. 001000.260201.6.280;
NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI,
FLORIDA:
Section 1. An increase in the compensation amount of the Agreement with Rachlin, Cohen and
Holtz, LLP, pursuant to Resolution No. 04-0458, adopted July 8, 2004, for the provision of external
auditing services, in an amount not to exceed $60,000, for the second year of the Agreement only,
from an amount not to exceed $370,000 to $430,000, and subsequently, to the total contract amount
from an amount not to exceed $1,109,000 to $1,169,000, is authorized.
Section 2. Resolution No. 04-0458 is amended in the following particulars:{1}
""Resolution No. 04-0458
Section 2. The City Manager is authorized{1} to negotiate and execute an Agreement, in
substantially the attached form, with Rachlin Cohen and Holtz, the second -ranked firm, for
a three-year period, in an amount not to exceed $349,000 for the first year, an amount not
to exceed $370,000 $430,000 for the second year, and an amount not to exceed
$390,000 for the third year, for a total contract amount not to exceed $1,109,000
$1,169,000, with funds allocated from Account Code No. 001000.260201.6330.28013.
* *1T
Section 3. Funds for said increase are allocated from the Department of Finance General
Operating Budget, Account Code No. 001000.260201.6.280.
Section 4. The City Manager is authorized{2} to execute an Amendment to the Agreement, in
substantially the attached form, for said purpose.
Section 5. The Resolution shall become effective immediately upon its adoption and signature of
the Mayor.{3}
Footnotes:
City of Miami Page 2 of 3 File Id: 06-00987 (Version: 11 Printed On: 2/8/2017
File Number: 06-00987 Enactment Number: R-06-0428
{1} Words and/or figures stricken through shall be deleted. Underscored words and/or figures shall
be added. The remaining provisions are now in effect and remain unchanged. Asterisks indicated
omitted and unchanged material.
{2} The herein authorization is further subject to compliance with all requirements that may be
imposed by the City Attorney, including but not limited to those prescribed by applicable City Charter
and Code provisions.
{3} If the Mayor does not sign this Resolution, it shall become effective at the end of ten calendar
days from the date it was passed and adopted. If the Mayor vetoes this Resolution, it shall become
effective immediately upon override of the veto by the City Commission.
City of Miami Page 3 of 3 File Id: 06-00987 (Version: 11 Printed On: 2/8/2017