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Resolution
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File Number: 06-00987 Final Action Date:
A RESOLUTION OF THE MIAMI CITY COMMISSION, WITH ATTACHMENT(S),
AUTHORIZING AN INCREASE IN THE COMPENSATION AMOUNT OF THE
PROFESSIONAL SERVICES AGREEMENT ("AGREEMENT") WITH RACHLIN,
COHEN AND HOLTZ, LLP, PURSUANT TO RESOLUTION NO. 04-0458,
ADOPTED JULY 8, 2004, FOR THE PROVISION OF EXTERNAL AUDITING
SERVICES, IN AN AMOUNT NOT TO EXCEED $60,000, FOR THE SECOND
YEAR OF THE AGREEMENT ONLY, FROM AN AMOUNT NOT TO EXCEED
$370,000 TO $430,000, AND SUBSEQUENTLY, TO THE TOTAL CONTRACT
AMOUNT FROM AN AMOUNT NOT TO EXCEED $1,109,000 TO $1,169,000;
ALLOCATING FUNDS FROM THE DEPARTMENT OF FINANCEGENERAL
OPERATING BUDGET, ACCOUNT CODE NO. 001000.260201.6.280;
AUTHORIZING THE CITY MANAGER TO EXECUTE AN AMENDMENT TO THE
AGREEMENT, IN SUBSTANTIALLY THE ATTACHED FORM, FOR SAID
PURPOSE; AMENDING RESOLUTION NO. 04-0458, TO REFLECT SAID
INCREASE.
WHEREAS, Resolution No. 04-0458, adopted July 8, 2004, authorized the City Manager to
negotiate and execute a Professional Services Agreement ("Agreement") with Rachlin, Cohen, and
Holtz, LLP; and
WHEREAS, the City Manager executed the Agreement for a three (3) year period, in an amount
not to exceed $349,000 for the first year, an amount not to exceed $370,000 for the second year, and
in an amount not to exceed $390,000 for the third year, for a total contract amount not to exceed
$1,109,000; and
WHEREAS, the City of Miami ("City") Department of Finance requires an increase to the contract
due to the fact that additional time was required for field work from Rachlin, Cohen and Holtz, LLP, to
perform the federal and state and single audit; to determine the receivables and deferrals for various
grants not recorded on the books and records of the City at the time the audit began back in
December, including amounts for Federal Emergency Management Agency, Urban Areas Security
Initiative, Urban Search and Rescue Task Force, and Community Development Funds; to determine
taxes receivable and associated deferred revenues; to audit capital assets and determine correct
balances to be reflected in the City's financial statements; to validate and book additional entries
provided by the City in March, 2006; to assist in the preparation of the City's financial statements and
note disclosures, including reconciliations to client calculations, revising note disclosures, and net
asset calculations; and meet with City staff to resolve various accounting issues; and
WHEREAS, an amendment to the Agreement, in substantially the attached form, is required to be
executed by the City Manager to reflect an increase in the compensation amount of $60,000 for the
second year contract only, from $370,000 to $430,000; and subsequently, to the total contract from an
amount not to exceed $1,109,000 to $1,169,000, for the additional time for field work; and
City of Miami
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File Number: 06-00987
WHEREAS, funds for said increase are available from the Department of Finance General
Operating Budget, Account Code No. 001000.260201.6.280;
NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI,
FLORIDA:
Section 1. An increase in the compensation amount of the Agreement with Rachlin, Cohen and
Holtz, LLP, pursuant to Resolution No. 04-0458, adopted July 8, 2004, for the provision of external
auditing services, in an amount not to exceed $60,000, for the second year of the Agreement only,
from an amount not to exceed $370,000 to $430,000, and subsequently, to the total contract amount
from an amount not to exceed $1,109,000 to $1,169,000, is authorized.
Section 2. Resolution No. 04-0458 is amended in the following particulars:{1}
'ffiResolution No. 04-0458
Section 2. The City Manager is authorized{1} to negotiate and execute an Agreement, in
substantially the attached form, with Rachlin Cohen and Holtz, the second -ranked firm, for
a three-year period, in an amount not to exceed $349,000 for the first year, an amount not
to exceed WO,000 $430,000 for the second year, and an amount not to exceed $390,000
for the third year, for a total contract amount not to exceed $09;000-$1,169,000, with
funds allocated from Account Code No. 001000.260201,6330.28013.
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Section 3. Funds for said increase are allocated from the Department of Finance General
Operating Budget, Account Code No. 001000.260201.6.280.
Section 4. The City Manager is authorized{2} to execute an Amendment to the Agreement, in
substantially the attached form, for said purpose.
Section 5. The Resolution shall become effective immediately upon its adoption and signature of
the Mayor.{3}
APPROVED AS TO FORM AND CORRECTNESSt/
. J
JORG - DEZ
CITY ATT'RNE
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File Number: 06-00987
Footnotes:
{1} Words and/or figures stricken through shall be deleted. Underscored words and/or figures shall be
added. The remaining provisions are now in effect and remain unchanged. Asterisks indicated
omitted and unchanged material.
{2) The herein authorization is further subject to compliance with all requirements that may be
imposed by the City Attorney, including but not limited to those prescribed by applicable City Charter
and Code provisions.
{3} If the Mayor does not sign this Resolution, it shall become effective at the end of ten calendar days
from the date it was passed and adopted. If the Mayor vetoes this Resolution, it shall become
effective immediately upon override of the veto by the City Commission.
Cilp of Miami
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