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HomeMy WebLinkAboutScope of WorkATTA '9MENT A - SCOPE OF WORK PROFF:. rAL SERVICES AGREEMENT ATTACHMENT A - SCOPE OF WORK ARTICLE Al GENERAL This scope of work describes the requirements for providing Construction Engineering and Observation (CEO) for the City of Miami. The Consultant will provide engineering and technical personnel on an as needed basis to the City of Miami. The personnel will provide Construction Engineering and Observation (CEO) for the administration of miscellaneous construction projects throughout the city and other work in the support of the City's construction and maintenance programs. The CONSULTANT agrees to provide the specified services in accordance with all applicable law and building regulations, including the Florida Building Code and the City of Miami, Florida, Code of Ordinances, and as set forth in this Agreement and further enumerated in a Work Order. CONSULTANT may be required to perform all or some of the services presented in this Agreement, depending on the needs of the CITY for a particular Project enumerated in a Work Order. All work performed by the Consultant's staff shall utilize effective control procedures, in accordance and in conformity with the plans, specifications, and contract provisions for such projects. The Consultant shall identify a Consultant Project Manager that will be the City's primary contact, provide the engineering and technical personnel meeting the requirements set forth in ARTICLE A8 of this Scope of Work, and assure that the responsibilities assigned herein are effectively carried out. Ali services shall be performed in accordance with the established standard procedures and practices of the City of Miami and as identified in the Scope of Services. Prior to furnishing any services, the Consultant shall be -familiar -with the City's standard procedures and practices for construction engineering and observation used by the City. The Consultant will utilize the City's program/project management software, the Miami Program Controls System (MPCS), to track and report all construction related work, costs, claims, and schedule, and other relative field information for each project assigned to the Consultant. Examples of tasks and work requirements are provided in ARTICLE A7, herein. Specific tasks will vary according to project assignments. Generally, the Consultant shall provide Verification Testing and Inspection, and Construction Engineering and Observation Services as defined herein to assure that work is being constructed in reasonable conformity with the plans, specifications, and Contract provisions. Testing labs, where required, shall be certified In accordance to Florida Department of Transportation standards. A1.01 RANGE OF SERVICES The CONSULTANT shall furnish the professional services specifically authorized by the Work Order, which services may encompass one or more professional disciplines. The services may include but are not limited to field investigations, observations, cost estimates, opinions of probable cost, construction contract administration, construction engineering inspections, review of work prepared by other CONSULTANTs, and other professional services that may be required. A Work Order for a Project may identify tasks as being included under Basic Services, Additional Services, and/or Reimbursable Services. A1.02 WORK ORDERS A1.02-1 Selection of CONSULTANT for Assignments Selection of CONSULTANT for individual Work assignments will be made as follows: For projects where construction is valued at $1,000,000 or less, DIRECTOR or designee will examine previously submitted credentials of consultants currently under contract for this type of work and will select one firm based on its qualifications and experience relative to the subject Work assignment, the availability of CONSULTANT staff, and may consider other factors such as current and/or previous City Work Order asignments. The selected firm will be asked to submit a Work Order Proposal, in the form provided in Schedule A3, and to commence negotiations with DIRECTOR for the Work For projects where construction is valued at over $1,000,000, selection of CONSULTANT will be made as follows: • DIRECTOR or designee will identify three (3) consultants currently under contract for a particular assignment or groups of assignments based on their qualifications and experience relative to the subject Work assignment(s), and may consider other factors such as current and/or previous City Work Order assignments and the avalability of CONSULTANT staff ■ DIRECTOR or designee will hold a discussion with each of the three (3) desginated consultants and determine the suitability of each for the subject Work, in rank order CIP Contract No. Page A-1 ATTACHMENT A — SCOPE OF WORK PROFESS .L SERVICES AGREEMENT • The top -ranked firm will be asked to submit a Work Order Proposal, in the form provided in Schedule A3, and to commence negotiations with DIRECTOR for the Work ■ Should negotiations fail, the DIRECTOR will request a Work Order Proposal from the next ranked firm(s), in rank order, until an agreement can be reached • Following successful negotiations, the DIRECTOR will issue a WORK ORDER and a purchase order to CONSULTANT for the Work A1.02-2 PROCEDURES When a specific project has been determined, the Director or his/her authorized designee, will request, in writing where practicable, a proposal from the CONSULTANT based on the proposed scope of work. The CONSULTANT and Director, and others if appropriate, may have preliminary meetings, if warranted, to further define the Scope Of Work and to resolve any questions regarding the proposed Project. The CONSULTANT shall then prepare a written "Work Order Proposal" for the required Professional Services generally following the guidelines attached hereto as Schedule A3, indicating the proposed scope of services, time of performance, proposed fees, SUB-CONSULTANTs, deliverable items and/or documents, and funding and/or estimated construction cost, if provided by CITY. Any matters of concern regarding the CONSULTANT's proposal shall be negotiated until concurrence as to a Work Order is reached. If accord cannot be reached, the CITY may terminate negotiations and may request a Work Order Proposal from another qualified CONSULTANT under contract with CITY, or secure such services through other means available to it under law. When consensus is reached, the CONSULTANT shall prepare a revised and final Work Order Proposal which will be attached and incorporated to the WORK ORDER authorized by the DIRECTOR. The WORK ORDER shall first be executed by the CONSULTANT as "Accepted and Approved." The Work Order is then approved by the City Manager, DIRECTOR and/or other representative(s) of CITY duly authorized by the City Manager. When the WORK ORDER is fully executed, written "Notice to Proceed" will be issued by the DIRECTOR and/or his/her designee. A1.03 NON-EXCLUSIVE RIGHT it is understood that the Work Order and Notice to Proceed will be issued under this Agreement at the sole discretion of the City Manager or Director and that the CONSULTANT has no expectation, entitlement, right to or privilege to receive a Work Order and Notice to Proceed for any project or task. The CITY reserves at all times the right to perform any and all Professional Services in-house, or with other private professional architects or engineers as provided by Section 287.055, Florida Statutes, as amended, (Consultants' Competitive Negotiation Act) or to A1.04 PAYMENTS The CITY will pay the CONSULTANT a separate stipulated amount for each Work Order issued, In accordance with provisions and limitations of Attachment B. No payment will be made for the CONSULTANT's time or services in connection with the preparation of any proposal or for any Work done in the absence of an executed Work Order, Notice to Proceed and Purchase Order. A1.05 LENGTH OF SERVICE: The Consultant services for each Work Order shall begin upon written notification to proceed by the City of Miami. While no personnel shall be assigned until written notification by the City has been issued, the Consultant shall be ready to assign personnel within two weeks of notification. ARTICLE A2 ADDITIONAL DEFINITIONS A2.01 Construction Program Manager: City staff or the entity designated by the Contract Administrator authorized to coordinate, direct, and review, on behalf of the City, all matters related to the construction and maintenance program. The Construction Program Manager will provide supervision for, and direction to, the City's Construction Project Managers. A2.02 Construction Protect Manager: The City staff member or the entity designated by the Contract Administrator or Construction Program Manager authorized to coordinate, direct, and review on behalf of the City, all matters related to specific construction projects. Duties and responsibilities of the City's Construction Project Manager shall be similar 10 those defined for the "Construction Project Manager and Resident Engineer" in FDOT's Construction Project Administration Manual (CPAM). A2.03 Construction Training/Qualification Program (CTQP): The City program for training and qualifying technicians in Aggregates, Concrete, Earthwork, and Asphalt. The University Of Florida Transportation Research Center (TRC) administers this program. Program information is available at CTQP website. A2.04 Contract Administrator: The City's Contract Administrator shall mean the Director of Public Works, or an individual appointed in writing by the Director of Public Works, who shall be the City's ranking managerial employee relative to the Project ATTAC'- 4ENT A — SCOPE OF WORK PROFESS ,L SERVICES AGREEMENT A2.05 Consultant Project Manager: The lead consultant employee responsible for the day-to-day operations and administration of the work under the Consultant contract. The Consultant Project Manager will be the liaison between the Construction Project Manager and Consultant's employees. A2.08 Miami Program Control Systems (MPCS]: Software utilized by the City to manage, document and track Public Works and CIP projects. The Program interacts with the daily construction monitoring through the use of Personal Digital Assistant's (PDA's) which shall be furnished by the Consultant. A2.07 Verification Testing and Inspection: Level of testing and inspection as defined in the latest versions of the Florida Department of Transportation (FDOT) Standard Specifications (Red Book) and FDOT's Construction Project Administration Manual (CPAM). A2.08 General Construction Observation and Testing _for Vertical Construction: Minimum requirements for construction observation, administration and documentation for vertical/facility type projects. Material testing and approvals for site work and concrete materials are also required. ARTICLE A3 ITEMS TO BE FURNISHED BY THE CITY TO CONSULTANT: A3.01 The City will identify the Construction Program Manager and Construction Project Managers for each specific construction contract or Work Order A3.02 The City will provide the Miami Program Control Systems Software (MPCS) and train Consultant staff on its use. A3,03 The City will furnish the following contract documents for each project or projects that consultant will be responsible for providing CEO services. These documents may be provided in either paper or electronic format. A3.03-1 Construction Plans, Contract Documents A3.03-2 City's Standard Specifications for Road and Bridge Construction, or Standard Specifications for Facility Construction, if applicable A3.03-3 General Conditions and Special Provisions A3.03-4 Copy of the Executed Construction Contract. ARTICLE A4 ITEMS FURNISHED BY THE CONSULTANT: A4.01 FOOT Documents: All applicable FDOT documents, as indicated in the City's Standard Specifications for Road and Bridge Construction, shall be provided by the Consultant. Most, if not all, FDOT documents, specifications, directives, procedures, and standard forms are available through the EDOT's Internet website. A4.02 Vehicles: Vehicles used in the field by inspectors will be suitable for their intended purpose and will be equipped with appropriate safety equipment. Vehicles shall have the name and phone number of the consulting firm visibly displayed. A4.03 Field Eauloment: The Consultant or Consultant's Sub consultant shall supply survey, inspection, and testing equipment in order to carry out the scope of work, and other items as determined by the Construction Program Manager. Quality and quantity of such items is to meet the Construction Project Manager's approval. Hard hats and other appropriate safety gear will be provided to all field personnel. Hard hats shall have the name of the consulting firm visibly displayed. Computers, Personal Digital Assistant's (PDA's), printers, and other related hardware as required to operate and utilize MPCS will be provided by the Consultant. Such equipment includes those non -consumable and non -expendable items, which are normally needed for a CEO project and are essential in order to carry out the scope of work. Equipment described herein under this section will remain the property of the Consultant. The Consultant's handling of nuclear density gauges shall be in compliance with their license. The Consultant shall retain responsibility for risk of Toss or damage to said equipment during performance of this work. A4.04 Licensing for Equipment Operations: D.,na IL ATTAC{'MENT A — SCOPE OF WORK PROFESS I. SERVICES AGREEMENT The Consultant will be responsible for obtaining proper licenses for testing equipment and personnel operating testing equipment when licenses are required. The Consultant shall make the license and supporting documents available to the City of Miami, for verification, upon request. Radioactive Materials License for use of Surface Moisture Density Gauges shall be in compliance with FDOT's requirements ARTICLE A5 LIAISON: The Consultant shall be fully responsible for carrying out all functions necessary to provide construction engineering and observation services on construction projects. The Consultant will be the City's representative during the construction phase of the projects and all communications to the contractor will be given through the Consultant. The Consultant shall immediately advise the Construction Project Manager of any omissions, substitutions, defects, and deficiencies noted in the work of the Contractor and the corrective action taken. The Consultant shall coordinate all activities, correspondence, reports, and other communication related to the work with the Construction Project Manager. Upon request this information shall be made available to the Construction Program Manager. All activities and decisions of the Consultant relating to the projects shall be subject to review by the Construction Program Manager. ARTICLE A6 REVIEW OF CONSULTANT PERFORMANCE: The City may review the Consultant's performance to determine compliance with the scope and to confirm that construction work and administrative activities are performed in reasonable conformity with the City's policies, plans, specifications, and contract provisions. The Consultant shall cooperate and assist the City's representatives in conducting the reviews. If deficiencies are indicated, the Consultant shall implement remedial action immediately. The City of Miami's recommendations and Consultant responses/actions are to be properly documented by the Consultant Project Manager. Remedial actions and required response times may include but are not necessarily limited to the following: ■ Further subdivide assigned responsibilities, reassign personnel, or assign additional personnel, within one week of notification. ■ Replace personnel whose performance has been determined by the City to be inadequate. Personnel whose performance has been determined to be unsatisfactory shall be removed immediately. • Immediately increase the frequency of job control testing in phases of work that are the Consultant's responsibility. • Increase the scope and frequency of all training conducted by the Consultant. ARTICLE A7 ACTIVITIES AND TASKS FOR THE WORK A7.01 General: General Requirements and responsibilities of the Consultant are provided in ARTICLE Al of this scope of work. Requirements and activities to be undertaken by CONSULTANT shall be as specified in each Work Order assigned pursuant to the terms and conditions of this Agreement. The City's may direct the contractor to utilize a Contractor Quality Control program as defined in FDOT's Standard Specifications (Red Book) for road and bridge projects. The Consultant shall provide Verification Testing and Inspection for all assigned projects unless otherwise directed in a Work Order. A7.02 Construction Engineering Observation Services: The Consultant shall perform all engineering services necessary to properly coordinate the activities of all parties involved in completing the project. These include maintaining complete and accurate records of ail activities and events relating to the project; properly documenting all significant project changes; interpreting plans, specifications, and construction contract provisions; making recommendations to the City to resolve disputes; and maintaining an adequate level of surveillance of contractor activities. Ali documentation will comply with standard City procedures, formats, and content. The Consultant shall obtain the Construction Project Manager's approval for all procedures and processes. Services include, but are not limited to, the following: A7.02-1 Meetings: Schedule and attend, within ten (10) days after the Notice to Proceed, a pre -service conference (pre-c0onstruction meeting) for the project in accordance with City's procedure. The Consultant shall provide appropriate staff to attend and participate in the pre -service meeting. r`1TV /•nn*r.-* M. Cann A_A ATTACN'1ENT A -- SCOPE OF WORK PROFESS' L SERVICES AGREEMENT The Consultant shall record a complete and concise record of the proceedings of the pre -service meeting and distribute copies of this summary to the participants and other interested parties within seven (7) days. The Consultant shall submit packages for personnel approval for immediate staff needs and a copy/computer file of the final projected staffing to the Construction Program Manager, either at this meeting or within seven (7) days. A7.02-2 Monitor Contractor: Assure that the Contractor is conducting inspections, preparing reports and monitoring all storm water pollution prevention measures associated with the project. For each project that requires the use of the NPDES General Permit, provide at least one inspector who has successfully completed the "Florida Storm water, Erosion, and Sedimentation Control Training and Certification Program for Inspectors and Contractors." The Consultant's inspector will be familiar with the requirements set forth in the FEDERAL REGISTER, Vol. 57, No. 187, Friday, September 5, 1992, pages 4412 to 4435 "Final NPDES General Permits for Storm water Discharges from Construction Sites" and guidelines developed by the City. A7.02-3 Problem Resolution: Analyze problems that arise on a project and proposals submitted by the Contractor, prepare and submit recommendations to the Construction Project Manager, and process the necessary paperwork. A7.02-4 Payment Review: Produce reports; verify quantity calculations, and field measure for payment purposes as required. A7.02-5 Traffic Control: Responsible for review of Work Zone traffic control plan design, implementation, and inspection of maintenance of traffic schemes and devices in work zones to assure they are in accordance with the City's requirements. A7.02-6 Public Information: Provide Public Information services as required to support the City and assist in managing inquiries from the public, public officials, and the news media. Prepare fact sheets for internal distribution as requested. The Construction Program Manager shall approve all notices, newsletters, brochures, responses to news media, etc., prior to release. A7.02-7 Project Journal: Maintain a detailed electronic diary with accurate records of the Contractor's operations, quantities, testing data, and of significant events that affect the work utilizing the City's MPCS, using PDA's. Submit to the Construction Project Manager a daily construction report utilizing the City's MPCS. A7.03 Horizontal Construction - Verification Sampling and Testing The Consultant shall perform sampling and testing in accordance with the requirements defined in the applicable project specifications and standards, such as Verification Sampling and Testing as defined In the latest versions of the Florida Department of Transportation (FDOT) Standard Specifications for Road and Bridge Construction (Red Book) and FDOT's Construction Project Administration Manual (CPAM). A7.03-1 Plant Inspection & Material Sampling - The Consultant and/or the Consultant's lab will perform plant inspection and sampling of materials and components at remote locations (from the vicinity of the project) in accordance with the applicable requirements. A7.03-2 Job Control Samples - The Consultant shall be specifically responsible for job control samples determining the acceptability of all materials and completed work items on the basis of either test results or verification of a certification, certified mill analysis, FDOT label, FDOT stamp, etc. A7.03-3 Sample Transport - The Consultant shall be responsible for transporting samples, cylinders, beams, etc. to an approved laboratory for testing. The laboratory shall not be the same laboratory the contractor is using for their acceptance testing. A7.03-4 Documentation: Documentation reports on sampling and testing shall be submitted to responsible parties during the same week that the construction work is done. The Consultant will input verification testing information and data into the City's MPCS, using PDA's on a daily basis, or as otherwise directed by the Construction Project Manager. Designated Consultant personnel will be provided instructions for performing this task. A7.04 Horizontal Construction - Verification Inspection Services The Consultant shall monitor the Contractor's on -site construction activities and inspect materials entering into the work as required to assure that the work is completed in reasonable conformity with the plans, specifications, and other Construction Contract provisions. Unless otherwise directed by City, all verification inspections shall be in accordance with the requirements of the latest versions of the Florida Department of Transportation (FDOT) Standard Specifications (Red Book) and FDOT's Construction Project Administration Manual (CPAM). A7.05 Vertical Construction - General Construction Observation and Testing: The Consultant shall observe, record and report the Contractor's work progress to determine that the Work is in general conformance with the requirements of the Contract Documents. This shall inslucde, without limitation, documenting activity observed making note of deficiencies and issues requiring resolution; noting construction deficiencies and punch list items; making photograph or video records of construction as deemed necessary, label and log photos and videotapes. Pnnn A _S ATTAC,'MENT A - SCOPE OF WORK PROFESS tL SERVICES AGREEMENT A7.05-1 Site Conditions Review Review site conditions during construction to determine that the Contractor is maintaining site -related items in accordance with the Contract Documents. Document any deficiencies and notify the Contractor and the Construction Project Manager. A7.05-2 Structural Subgrade Review Verify that acceptable subgrade preparation is provided for all structures prior to any concrete placement. Obtain written verification from the soils engineer and/or testing lab representative that subgrade is ready to receive concrete for foundations and structural slabs on grade. A7.05-3 Solis Testing Coordinate the observation of backfill, compaction and perform all required testing. Monitor reports of compaction densities for structural backfill, trench backfill, and general site backfill to ascertain minimum specified densities are achieved. Review all tests results submitted to verify compliance with specified requirements, and maintain project log. Verify areas of failing compaction are corrected to specified criteria. A7,05-4 Concrete Testing Coordinate and perform sampling and testing of concrete and monitor concrete test reports to ascertain specified strengths are achieved. Follow up non -passing tests and evaluate to determine structural implications for the affected construction. A7.05-5 Prject Meetings Administer weekly project meetings with appropriate team members in attendance. Prepare and distribute meeting minutes to attendees. Note changes and/or corrections and insure all attendees approve minutes at subsequent weekly meetings. A7.05-6 Stored Material/Equipment Review Review stored materials and/or equipment for quantity determination for Contractor payment and to verify that equipment and/or materials are adequately protected until installed. Coordinate with Contractor to facilitate review of major items prior to unloading and storage. Regularly review Contractor's storage areas to determine compliance with the Contract Documents. Notify the Contractor of any damaged or improperly stored materials. Adjust payments properly for damaged or improperly stored equipment. A7.05-7 Protect Photo and Video Documentation Utilize project video and still photo camera equipment to document construction, video meetings, and record operation and maintenance training session. Develop and maintain a logging system to enable easy retrieval of visual information. Coordinate taping of operator training sessions, major meetings and major construction events. A7.05-8 Record Drawing Review Throughout the course of the project, review as -recorded drawings to verify the Contract Drawings are noted to reflect actual construction. Review monthly status of as -recorded drawings and verify for monthly pay applications. Refer to Field Order and CPR logs to identify areas of construction revision. Notify Contractor in a timely fashion of deficiencies noted. Provide follow up to verify Contractor brings as -recorded drawing status up- to-date. A7.05-5 Develop A Progressive List of Items Reauirina Correction Develop and provide to Contractor an on -going list of items requiring correction to encourage the timely correction of noted construction deficiencies. Monitor construction throughout the project duration and identify deficient items. Provide Contractor with an updated list at monthly construction meetings. As deficiencies are corrected, revise the list by deleting corrected items. Distribute the list updates to authorized parties. A7.05-10 Manufacturer's O&M Training Review Review the quantity and quality of specified manufacture's training and associated O&M manuals. Review Contract Documents with the Contractor to establish which equipment requires training and the number of hours required. Review manufacturer's training outlines and materials for completeness. Observe training sessions to verify both field and classroom training is provided. Collect and log operator equipment training certification forms. A7.05-11 Notification of Accident Damagellniury Document any observations made of property damage or personal injury accidents on site and provide a written report to the Construction Project Manager. Require lost -time accident reports at construction meetings. A7.05-12 Contract Interpretations and Modifications r'1TV r'nn4rar4 Mn Dona A_f+ ATTAC" MENT A - SCOPE OF WORK PROFESS .L SERVICES AGREEMENT Receive, log and coordinate reviews and responses to Contractor's requests for informationllnterpretations (RFI's). Responses to RFI's are required to Contractor within seven (7) days. Prepare and issue Response Letters, Field Orders, or Change Proposal Requests as required. A7.05-13 Administration of Changed Work Administer required changes in the Work. Track changes from initiation through completion. Estimate cost and time impacts, and assist with negotiation of changes in contract time and cost. Prepare change orders to incorporate changes within Contract Documents. Evaluate project on a continual basis to determine when changes are required. Initiate necessary changes in the form of Change Proposal Requests. Review costs presented on Change Proposal Requests by Contractor. Assist with negotiation of final pricing as required. Assemble approved Change Proposal Requests periodically into Change Orders. Include justification documents with each Change Order. Maintain current status log of all Change Proposal Requests and Change Orders. Review as recorded drawings to verify changes In work are reflected as applicable. Review pay requests to verify Change Order items are broken out and that payment is not made until work is complete. A7.05-13(a) Field Orders Provide coordination and review to identify the need for minor changes in the Work consistent with the design intent, and issue Field Orders to communicate the details of the minor changes involving no change in Contract Time or Contract Price. A7.05-13(b) Coordinate and Issue Change Proposal Requests fCPR'Sl Provide coordination and review to identify needed changes in the Work consistent with the design intent that involve changes in contract price andlor time, and issue CPR's to communicate the details of the changes and request pricing by the Contractor. Collect technical information and evaluate proposed change. Prepare technical description of the CPR using necessary graphic details and specifications. Prepare Engineer's Opinion of Cost and evaluation of impact on Contract Time. A7.05-13(c) Work Change Directives issue Work Change Directives, as required, to authorize changed or extra Work to proceed on a time and material basis when Change Proposal Request finalization is not expedient or possible. Observe time and material work and reconcile T&M costs with Contractor on a daily basis. Finalize WCD's when associated work is completed In an appropriate Change Order. A7.05-13(d) Change Orders Coordinate the combining of Change Proposal Requests, Work Change Directives and Field Orders into Change Orders, and assemble the documentation, prepare the Change Order package and circulate for execution by the Consultant, Contractor and Construction Project Manager. Update CPR and Change Order logs and provide status reports tracking the execution of Change Orders. A7.05-14 Measurement and Payment Review and approve the Contractor's Schedule of Values (cost breakdown) to establish a reasonably balanced distribution of costs to the various elements of the total construction to serve as a basis for progress payments and determination of cost impact of changes. Notify Contractor with either letter of acceptance or letter of rejection noting exceptions to obvious or apparent areas of unbalanced costs. A7.05.15 Review and Process Contractor's Applications for Payment Receive and review draft application for payment prepared by the Contractor, and note and attempt to reconcile discrepancies between Engineer's estimate of progress and Contractor's application. Review draft application for payment in comparison to measured or estimated quantities. Make notations of deficient work not recommended for payment until corrected; deletion of payment for stored materials and/or equipment which do not have approved shop drawings and/or proper invoices; reduction of value for partially completed items claimed as complete. Return a copy of the reviewed draft to the Contractor. Meet with Contractor to reconcile discrepancies. Review revised application for payment and, if appropriate, advise Contractor to submit the required number of copies. Forward copies to the Construction Project Manager for processing. A7.05-16 Protect Closeout Receive and review Contractor's required substantial completion submittal, and determine if Project is ready for substantial completion inspection. Develop substantial completion submittal checklist and perform the following activities: verify submittal of all required documents; review Contractor Record Drawings; perform drafting of Record Drawing revisions on reproducible set and transmit to the Construction Project Manager; review other substantial completion submittal documents for completeness and compliance with Contract provisions; and schedule substantial completion inspection. ATTACH"LENT A - SCOPE OF WORK PROFESS! SERVICES AGREEMENT A7.05-17 Conduct Substantial Completion Inspection Coordinate, conduct and document the substantial completion inspection. Notify all project team members of date of substantial completion inspection. Prepare and distribute the punchlist format to the parties conducting the inspection. Review progress of corrective action on punch list items, periodically update, and re -issue. Identify tentative date of substantial completion, and prepare and issue Certificate of Substantial Completion with a list of stated qualifications (punch list). A7.05-18 Document Proiect Warranties Furnish written notification of the start of the warranty period to define for all parties the ending date of the period for which the Contractor is responsible for repairing deficient project materials and equipment. A7.05-19 Final Completion Receive and review the Contractor's required final completion submittal. Develop final completion submittal checklist. Verify submittal of all required documents and review for completeness and compliance with Contract provisions. Notify Construction Project Manager, Contractor and other effected parties of date of final inspection. Coordinate, attend and conduct the final inspection meeting and physical walk-through of the Project. A7.05-20 Final Payment Collect all documents required and forward along with the Contractors Final Application and Certificate for Payment to the Construction Project Manager for processing. Finalize all project costs and determine the final adjusted amounts for construction. Obtain Contractor's signature on any required Contractor's Certification or Affidavits. Process and sign Final Application for Payment. Prepare transmittal letter indicating recommendation for Final Payment. A7.06 Construction Claims CONSULTANT shall receive, review and provide initial recommendations on entitlement and magnitude of entitlement in response to written notifications of claims made by either the Contractor, in accordance with the provisions of the Contract Documents, asserting the right to an adjustment in either Contract Price or Contract Time. Upon notification of appeal of a decision of the Consultant by either party on any claim, initiate, coordinate, facilitate and document the negotiations between the parties to attempt to resolve the claim without proceeding to dispute resolution procedures stipulated by the Contract Documents. A7.07 Consultants Safety Program Individuals designated by the Consultant for the project should have appropriate level of safety training for their assigned duties. ARTICLE A8 PERSONNEL A8.01 General Requirements: The Consultant shall provide sufficient personnelwho possess the experience, knowledge, requirements and character to adequately perform the duties assigned for each specific assignment under this scope of work. Unless otherwise agreed by the City of Miami, the City will not compensate straight overtime or premium overtime. A8.02 Personnel Qualifications: The Consultant shall utilize only competent personnel, qualified by experience, and education. The Consultant shall submit in writing to the Construction Project Manager the names of personnel proposed for assignment to the project, including a detailed resume for each containing at a minimum salary, education, and experience. A request for approval shall be submitted to the Construction Project Manager at least two weeks prior to the date an individual is to report to work. Before the project begins, all project staff shall have a working knowledge of the current Construction Project Administration Manual (CPAM) and must possess al! the necessary certifications for obtaining the duties of the position they hold. The Consultant Project Manager shall assure that the City of Miami's current practices, policies, and procedures are met throughout the course of the project. Cross training of the Consultant's project staff is highly recommended to ensure a knowledgeable and versatile project inspection team and should occur as workload permits. Minimum qualifications for the Consultant personnel are set forth as follows. Exceptions to these minimum qualifications will be considered on an individual basis. The Construction Program Manager or designee will have the final approval authority. 11.1_ Onnn A. ATTACHMENT A - SCOPE OF WORK PROFESS' L SERVICES AGREEMENT A8.02-1 CONSULTANT Protect Manager (Horizontal Construction A Civil Engineering degree plus a minimum of four (4) years of engineering experience in construction of road or bridge structures. Previous responsibilities shall have included supervising Inspection and office staff. Must have the ability to receive general Instructions regarding assignments and be able to exercise initiative and independent judgment in the solution of work problems. Directs and assigns specific tasks to inspectors and assists in all phases of the construction project, Should have knowledge of the City and FOOT field procedures, specifications, standards, and manuals. Will be responsible for the progress and final estimates throughout the construction project duration. Must have the following: Qualifications: Intermediate MOT Passed the CTQP Quality Control Manager Course examination Certifications: None A Master's Degree in Engineering may be substituted for one (1) year of engineering experience. A8.02-2 CONSULTANT Prolect Manager (Vertical Construction) A Civil/Mechanical/Electrical Engineering or Architect degree plus a minimum of three (3) years of building construction experience, including at least one year of general mechanical and electrical inspection experience. Previous responsibilities shall have included supervising building inspection and field office staff, or Must have the ability to receive general instructions regarding assignments and be able to exercise initiative and independent judgment in the solution of work problems. Directs and assigns specific tasks to inspectors and assists in all phases of the construction project. Should have knowledge of the City field procedures, specifications, standards, and manuals. Will be responsible for the progress and final estimates throughout the construction project duration. Must have the following: Qualifications: Florida Registered Architect Certifications: None A Master's Degree in Engineering may be substituted for one (1) year of engineering experience. A8.02-3 Senior Civil Construction Observer (Horizontal Construction) High school graduate or equivalent plus six (6) years of experience in construction inspection, four (4) years of which shall have been in bridge, and/or roadway construction inspection. Previous responsibilities must include performing highly complex technical assignments in field surveying and construction layout, checking shop drawings, inspecting construction work, and finalizing punch -list. Senior Inspectors must be able to coordinate and manage the lower level inspectors. Must have the following: Qualifications: CTQP Concrete Field Inspector Level I CTQP Asphalt Roadway Level I CTQP Asphalt Roadway Level II (If applicable) CTQP Earthwork Construction Inspection Level 1 CTQP Earthwork Construction Inspection Level II CTQP Pile Driving Inspection (If applicable) CTQP Drilled Shaft Inspection (If applicable) CTQP Grouting Technician Level I (If applicable) CTQP Post -Tensioning Technician Level I (if applicable) FDOT Intermediate MOT Certifications: Nuclear Radiation Safety or a Civil Engineering degree and one (1) year of road & bridge CEO experience with the ability to earn additional required qualifications within one year. A8.02.4 Senior Facility Construction Observer (Vertical Construction). High school graduate or equivalent plus six {6) years of experience In building construction inspection, including (3) years of which shall have been in general plumbing, electrical and mechanical systems inspection. Previous responsibilities must also include performing highly complex technical assignments such as surveying and building layout, making and checking architectural, mechanical and electrical shop drawings, Finalizing construction punch -list, and conducting start-up tests, Senior inspectors must be able to coordinate and manage the lower level inspectors. Must have the following: A8.02.5 Observer (Inspector) High school graduate or equivalent plus two (2) years experience in construction inspection, one (1) year of which shall have been in bridge and/or roadway construction inspection, plus the following; Qualifications: CTQP Concrete Field Inspector Level I CTQP Asphalt Roadway Level I (If applicable) CTQP Earthwork Construction Inspection Level I CTQP Pile Driving Inspection (If applicable) CTQP Drilled Shaft Inspection (If applicable) o-,ne e_n ATTAr"MENT A - SCOPE OF WORK PROFESS iL SERVICES AGREEMENT Certifications: Nuclear Radiation Safety Responsible for performing assignments in assisting Senior Inspector in the performance of their duties. Receive general supervision from the Senior Inspector who reviews work while in progress. Civil Engineering graduates must obtain certifications within the first year of working as an inspector. Exceptions will be permitted on a case -by -case basis so long as qualifications and certifications are appropriate for specific inspection duties. A8.03 Staffing: Upon contract execution, the CONSULTANT shall establish and maintain appropriate staffs that possess the experience, knowledge, requirements and character to adequately perform assigned project duties. If needed, the CONSULTANT may be asked by the Construction Project Manager to provide personnel familiar with aspects of a construction project's final measurements to assist in resolving disputed final pay quantities. The CONSULTANT shall replace staff whose performance is unsatisfactory within one week of City notification. Personnel identified in the CONSULTANT technical proposal are to be assigned as proposed and are committed to perform services under this scope of work. Personnel changes will require written approval from City.