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HomeMy WebLinkAboutExhibit 8Table of Contents SECTION I: INTRODUCTION 4 0 A) Request for Proposal 4 B) New and Continuation Funding 4 C) Enhancement versus Expansion Programming 5 D) Guide to Document 5 E) The Children's'Trust 5 SECTION II: PROGRAM DESCRIPTION 6 A) Needs & Benefits for Out -of -School Programs 6 B) Youth Served 7 C) Amount and Sources of Funding 7 D) Service Dates 8 E) Service Delivery Programming Priorities 8 1. Children in at -risk communities based on school performance 8 2. Children in un-served or underserved communities, with a particular 11 emphasis on middle school youth 11 3. Children with Disabilities 13 F) Out -Of -School Quality Program Standards G) Program Activity Components 13 16 H) Program Evaluation Outcomes 20 I) Screening Requirements 2122 J) Eligible Respondents 23 SECTION III: GENERAL INFORMATION and TIMETABLE 23 A) Application Timetable / Important Dates 23 B) Mandatory Letter of Intent 23 C) Bidders Conference D) Terms of Agreement 24 2 E) Late Proposals and Modifications • 5 F) Changes/Updates of Applicant's Location or Contact Information ... 25 G) Pre -Selection Site Visits 25 26 H) RFP Postponement or Cancellation 26 I) Joint Proposals 26 J) Collaboration 27 K) Fiscal Soundness 27 L) Required Insurance 27 M) Leveraged Resources 28 N) Method of Payment 28 0) Cone of Silence 28 P) Conflict of Interest Q) Inquiries About the Application 30 3 R) Selection Criteria 31 S) Appeal Process T) Ownership of Application 31 321 U) Trade Secret and Confidential Materials 32 V) Pre -Contract Agreement Expenses 32 W) Program Monitoring/Evaluation X) Public Entity Crimes 3333 SECTION IV: APPLICATION INFORMATION 34 A) Formatting and Submission Requirements 1. Application Formatting Requirements 34 34 2, Proposal Submission 6 B) Budget Instructions 37 35 C) Proposal Rating Criteria 5 D) Letter of Intent 51 SECTION V: ATTACHMENTS51 A) About The Children's Trust 51 B) About the MDCPS School Improvement Zone 57 C) Site Monitoring Tool D) The Children's Trust Child Satisfaction Survey 57 6 E) Switchboard of Miami, Inc 71 F) Nutrition 71 G) Approved Bus Companies 7 H) Resources for Out -of -School RFP 786 I) Certification Form The Children's Trust Request for Proposal #2005-06 Out -of -School Programs SECTION I: INTRODUCTION A) Request for Proposal The Children's Trust (The Trust) invites qualified providers to submit proposals to provide high quality Out -of -School Programs (summer, after -school, year- round, and/or continuation funding). The Out -of -School Programs will provide students with: 1. Inclusive programming for children and youth that is safe and nurturing in a comfortable environment; 2. Cultural and academic enrichment programming that promotes physical, intellectual, emotional and social development of each child; and 3. Best practice programming that youthmeets e highest enrichment programs.quality standards and outcomes for out -of -school and To be considered, written proposals using the required forms and format provided herein must be delivered to The Children's Trust office, at 4500 Biscayne Bpoy Boulevard, Suite 201, Miami, Florida 33137, by the application deadline. If applying pI ingfor continuation funding, the proposal deadline 1s Tuesday, March 1, 2005 at 2:00 p.m. (ESTI. Applications for new funding must be received by Monday. March 14, 2005 at 2:00 p.m. (EST). B) New and Continuation Funding Any applicant who has not had a contract with The Children's Trust for summer, and/or out -of -school will submit a full application for new funding and be held to new application deadlines. A New applicant whserovicesareheS tenhancement or expansion application programsfunding must specify whether the proposed programs and must follow the new application procedures. See page 5 for the definition for enhancement versus expansion programming. Applicants which have had an Out -of School contract with The Children's Trust for Summer 2004 and/or Out -of -School 2004-05 and wish to continue the same program will submit an application for continuation funding and be held to continuation application deadlines. If the applicant was funded for summer and out -of -school and wishes to apply for year-round, the applicant will also follow the continuation application procedures. An applicant who was funded for one project (summer or out -of -school) and wishes to add another will follow continuation application procedures. Applicants that Ceue submit on for or expaQs onuation funding programming must specify if the proposed services and provide justification for the proposed services. The y Current out -of -school providers funded byTrust to ayecame ito aye impar-rliifed fied application to extend their current contract and /or The providers' performance under the existing Trust contract will be heavily weighted in rating these proposals. C) Enhancement versus Expansion Programming The Children's Trust will fund full program costs for enhancement esxpansion programs. The definition for these programs as it relates to applications bmitted for continuation funding is described below. Enhancement programming is defined as improving the quality of services already being provided. Expansion programming is defined as increasing the number of children to be served. Applicants seeking continuation fundng for to s pp rt the proposedep ogram xpansion programming must provide sufficient justification See paae 4 to determine application procedures funddeadline ta enhance ate to follow expand an applicant wishes to submit an application existing program. D) Guide to Document This document includes information required to respondspond continuation Out-of-School 2005- 2006 Request for Proposal. Definitions for new, and g are provided on page 4. Enhancement versus expansion programming is defined on page 5. The description of services and requirements are on pages 6-23. Information regarding the Miami Dade County Public School (MDCPS), School t B. The Improvement Zone is located on a es 9-vice Pro and arams can bion V: te foundrin Section V: After -School Snack and Summer Food Ser 9 Attachment F. Application information begins on ge 34• The Application forms are in the RFP download www.thechildrenstrust.or fundin RFPdetailsdownloads Out-of- SchoolPrograms. The timetable of important locatedes is listed on Section V. AttachH, oaQeS Resources for Out -Of -School Program is to 76-77. E) The Children's Trust Recognizing that the needs of children in CfaildreDn'sdTrust was created bye County far dvot the resources and support systems available, The r referendum in 2002 as a dedicated source of fitted to funding programs that offer ng to meet those needs. The Trust, the staff and 33-member board are comm the highest possible quality services, with the gals of implementing best practices and improving the lives of children and families o ou r-r r crNnni PRn(RAMS n -. ,, ,, c r,f 7 R A strong emphasis on active partnerships that move beyond typical mechanisms of collaboration is critical to improving services and access for children and families in Miami -Dade. The Trust encourages creative approaches to coordinating, integrating, and funding services across and within the areas of health, safety, development and to promote increased parental and community involvement on behalf of all of our children. For more information about the mission, vision, guiding principles and values of The Children's Trust, please see Section V: Attachment A beginning on page 51, or visit www.thechildrenstrust.orq. SECTION II; PROGRAM DESCRIPTION A) Needs & Benefits for Out -of -School Programs Children and youth need safe, stimulating places to go during out -of -school time. Currently in Miami -Dade County tut of-sis a programs.inglist of approximately 6,273 school -age children for subsidized o In Florida, 27% of K-12 grade youth are responsible for taking care of themselves after school, spending an average of 8 hours a week unsupervised after school (America After 3PM, AfterSchool Alliance). Working parents experience increased stress when swh nd theirabsechildrehil smn are out -of- school, often affecting work productivity, performance After school programs keep children and youth safe, assist working families, and improve academic achievement, as well as other areas of child functioning. Incidents of vandalism, stealing, violent acts and arrests were 50% lower among students in after school programs in 12 high risk California communities (Fight a Crime: Invest in Kids California, August 2001). Children and youth who attend after school programs are more engaged in learning. Compared to a group of over 250,000 students in grades 5-12, children and youth in New York's 4-H program showed stronger motivation to achieve, higher educational aspirations, greater capacity to develop friendships, and a higher level of interaction and communication with adults. A study of low-income students in 3rd through 5th grade found that children and youth Improved their classroom habits and school attendance and had fewer problem behaviors than children in a comparison group (Nellie May Foundation). Increased engagement in learning can result in higher academic performance. Children and youth improved almo it r standardized test scores (SAT-9) in both reading and math by percentages twice that of other children and youth. The after school children and youth also had better school attendance (University of California Irvine, May 2001). After school programs have a special role to play in reducing racial and income achievement gaps. Research indicates that achievement differentials are due in part to differences in the number of hours young people spend in constructive enrichment activities outside of school. A national survey of l0th graders found OUT -OF -SCHOOL PROGRAMS ., s, ,nnr na Page 6 of 78 that youth from high -income families were twice as likely to spend 5 or more hours per week in extracurricular activities as children and youth in lower income families. Youth who spent time in extracurricular activities were 6 times less likely to drop out of school by senior year; 2 times Tess likely to be arrested by senior year; and about 75% less likely to smoke cigarettes or use drugs. Programs can provide access to a wide range of enrichment opportunities. How children and youth spend their time during the summer is important to their academic success. Nearly every child suffers from what is called summer learning loss. Teachers often spend four to eight weeks at the beginning of each school year re -teaching material that students have forgotten over the summer. On average, children and youth who suffer from summer learning loss every year do not achieve nearly as well on standardized tests as students who experience summer learning gains (LAPIN Parent News, Summer 2003). B) Youth Served The Children`s Trust will serve the same number of youth (ages 5-17 years) through 2005 summer programs and out -of -school programs during the academic year from August 2005 through June OOeaarl it flp0ech�drenganthe d youth, and ZOD4 us funding periods. Summer 2004 funding servedY 2005 after -school funding is estimated to impact 10,000 children. Children with disabilities ages 0-5 that senie edtn during the Summeroacademic year with Trust that funding do not offer summer programming, may b for services that are not available through the Individuals with Disability Education (IDEA) Act Part B and Part C funds. C) Amount and Sources of Funding Beginning in June 2005, the total budget for out-of-school programs is under allothis RFP for is $19,726,012.Of tiese Funding is avaavailable, ilableapproximately follows:$l + 300,000children with disa Type of Program Summer Only__ After -school Oni Total All Children 55 3188 570 10 113 932 15.432,502 Children with Disabilities 1118044 3 175 466 4.293,510 If a new application is funded for year-round programs, providers will receive funding from each category (summer and fter-school). The maximum ward maximum award for a new aftea -school for a new summer program is $300,000. The m program is $500,000. The Trust will fund new applicants for quality year-round programs at a maximum award of $800,000. Any applicant who has been funded by The Children's Trust for Summer 2010areceive / or Out -of -School and is fun rr yand-afterd-scphool) mThe maximum award for funding from each category (summer OUT -OF -SCHOOL PROGRAMS Page 7 of 78 summer only is $500,000. The maximum award for after-schoolyear-round lypric $ra 0,0 the 00. In an effort to encourage consistent, efficient, quality maximum award for year-round services is $1,250,000. A collaborative application with multiple sites may request higher levels of funding. D) Service Dates The following is a guide based on the Miami -Dade ates forunty sery services. Thiseprels ents 2005-2006e school calendar which details start and total number of service days that could be provided for each category of service. Dates Category of Service Summer Camp Summer After -school Legal Holiday Teacher Planning Day Thanksgiving, Winter, & Spring Breaks After -school Saturdays Full or Part Day Full Part Full Full Full Part Full/ Part Regular School 46 19 7 6 16 180 52 School Improvement Zone School 36 19 8 6 16 190 52 Regular: 6/2/05 - 8/5/05 Zone: 6/9/05 - 7/29/05 6/22/05 - 7/19/05 7/4/05, 9/5/05, 10/10/05, 11/11/05, 11/24/05, 1/16/06, 2/20/06, 5/29/06 (Zone only) 10/04/05, 10/07/05, 10/13/05, 12/16/05, 2/17/06, 3/17/06 11/25/05 12/19/05 - 12/30/05 4/10/06 -- 4/14/06 Regular: 8/8/05 - 5/24/06 Zone: 8/1/05 - 6/1/06 6/4/05 - 5/27/06 Note: All dates may be subject to change by the Miami -Dade County Public School Board. E) Service Delivery Programming Priorities The Trust has identified the following priorities for out -of -school programs, They are described in more detail below. 1. Children in at -risk communities based on school performance The Trust is working closely with Miami -Dade County Public ntegSchools ral s at od the School s Improvement Zone. Collaboration and partnership is nue an succesof both the schools and The Trust. The°re, The schools thatren have rust will performed aft ChetD s efforts to provide out -of -school services fo and F levels, and the School Improvement Zone Schools. At risk as it and F Level Schools and thelSch of to funding under this RFP is defined as OUT -OF -SCHOOL PROGRAMS Page 8 of 78