HomeMy WebLinkAboutSummary FormDate: 5/16/06
AGENDA ITEM
SUMMARY FORM
FILE ID: a 00 81 vC
Requesting Department: GSA
Commission Meeting Date: 06/08/06 District Impacted: N/A
Type: ® Resolution ❑ Ordinance ❑ Emergency Ordinance ❑ Discussion Item
❑ Other
Subject: Windstorm Protection Systems for the City's Fleet Maintenance Garage and Fuel Station, Bid
No. 04-05-130
Purpose of Item:
It is respectfully recommended that the City Commission adopt the attached resolution accepting the
bid received pursuant to Bid No. 04-05-130 from Hurricane Protection Industries, LLC, a Non-
Minority/Non-Local vendor located at 11850 Miramar Parkway, Miramar, FL 33025; and furthermore,
exercising the option of purchasing directly from each of the awarded vendor's subcontractors (see
Attachment "A"), to provide the installation of high-performance accordion hurricane shutters, the
removal and replacement of existing garage doors (roll -up), the installation of perforated hurricane
barriers, the installation of plenum space storm panels, and the lead abatement and proper disposal of
the products outlined in the bid package, for the Department of General Services Administration, Fleet
Management Division, for an amount of $769,430, with a contingency reserve in the amount of
$76,943, with the City reserving the right to exercise the annual option for maintenance cost in the first
year annual amount of $4,356, second year annual amount of $4,792, third year annual amount of
$5,271, fourth year annual amount of $5,798, and fifth year annual amount of $6,378, for a total
contract award amount not to exceed $872,968, if all options for annual maintenance are exercised,
allocating funds from the Capital Improvement Project Account Nos. 311717 and 311010, B-30166,
and General Services Administration general operating budget, subject to the availability of funds and
budgetary approval.
Background Information: See attached
_Budget Impact Analysis
Is this item related to revenue?
YES Is this item an expenditure? If so, please identify funding source below.
General Account No: 503001 and 509000 Sou, FUNpt+sG rat+A E'Aul
Special Revenue Account No: M 14c5.
CIP Project No: 311717 & 311010, B-30166
NO Is this item funded by Homeland Defense/Neighborhood Improvement Bonds?
Start Up Capital Cost:
Maintenance Cost:
Total Fiscal Impact:
CIP
1f using or receivi
Grants
Purchas
Chief
C.I.P APPROVAL:
Final Approvals
(SIGN AND DATE)
Budget'-( \44) Rom -___ .•
Risk Management
Dept. Director r
City Manager
of 2
Subject: Windstorm Protection Systems for the City's Fleet Maintenance Garage and Fuel Station, Bi i
No. 04-05-130
Background Information:
The Department of General Services Administration, Fleet Management Division, received a grant from
the Federal Emergency Management Agency for the purpose of installing windstorm protection systems
(i.e. accordion hurricane shutters, roll -up doors, hurricane barriers, storm panels) at the Fleet
Maintenance Garage facility and Fuel Station. The windstorm system purchase shall provide additional
protection to our staff' that is stationed at the Fleet Maintenance Garage facility during a storm, as well
as protecting City assets located at this site.
The Department of Purchasing notified twenty-five (25) vendors and only one (1) bid response was
received from Hurricane Protection Industries, LLC. To justify the price provided by the sole bidder, the
Department of Purchasing notified ten (10) other vendors and conducted a market research analysis
which confirmed that the pricing provided by the sole bidder was reasonable and acceptable to the City.
Furthermore, the Purchasing Department wishes to exercise the option to buy directly from each of
Hurricane Protection Industries' subcontractors (see Attachment "A"), thus avoiding additional markup
costs. Furthermore by buying directly from the subcontractors, the City can request the State of Florida
to waive sales and use taxes. This method of purchasing shall enable the City to save $321,462 from the
original bid quote provided by Hurricane Protection Industries, LLC.