HomeMy WebLinkAboutAward RecommendationAWARD RECOMMENDATION AND APPROVAL FORM
Date: March 28, 2006 Department/Division: GSA/ Fleet
Department Contact Name/Phone Number: Lourdes Lopez / 305-329-4850
Bid/Contract Number: 04-05-130 Sr. Buyer: Terry Byrnes, CPPB
Summary/Description of Purchase: To provide materials and installation of hurricane accordion
shutters, roll -up doors, plenums and panel shutters to the GSA/ Fleet Management Division facility.
Justification for Award/Contract: GSA received a grant from the Federal Emergency Management
Agency for the purpose of installing windstorm protection systems at the Fleet
Maintenance Garaze facility and Fuel Station. The windstorm system purchase shall provide
additional protection to our staff that is stationed at the Fleet Maintenance -Garage
facility during a storm, as well as protecting City assets located at this site.
Type of Contract:
['Single Purchase
®Short -Term Contract
ā¯‘Lease
DTerm Contract
Method of Purchase:
®Formal Bid (include bid tabulation)
['Competitive Negotiated Purchase (include documentation)
Other Governmental Contracts (include documentation)
Contract Period: OTR:
(if applicable)
Recommended Vendor(s):
Hurricane Protection Industries,
Exeter Architectural Products
Hurricane Manufacturing Corp.
ATC Group Services, Inc.
B & B Rolling Door.Co., Inc.
MWBE/Location Status:
LLC Non -Minority/ Dade
Non -Minority/ Non -Local
,Inc. Non-Minority/Non-Local
Non -Minority/ Dade
Non -Minority/ Dade
Total Value of Award/Contract (including values
contingency reserve of $76,943, for a
Award Recommended By:
Source(s) of Funds:
'ssociated wit
otal .j ou
Part
Award/Contract Value:
o ent' :l OTR): $769,430.00 , with a
to excee4 $846,373.
-WO Co
ent Direct r P signee Signature
CIP 311717 and 311010, B-30166
Account Code(s):
Funding Approval: Certified By:
DMB Director/Designee Chief Procurement Officer/Designee
Approval:
City Manager
Date
AWARDRECOMANDAPPROVALFORM
BID NUMBER: 04-05-130
COMMODITY/SERVICE: 450-75
DEPARTMENT/CONTACT PERSON: GSA/FLEET, VICTOR MORALES
INSTRUCTIONS FOR COMPLETING AWARD RECOMMENDATION AND APPROVAL FORM ON THE REVERSE SIDE:
The top portion of the reverse side of this Award Recommendation and Approval Form has been completed
by the Department of Purchasing. The user department(s) is required to complete all remaining sections of
this form, including the funding source(s), contract value (if applicable), and all other required approvals
prior to forwarding to Purchasing.
Within 10 days, submit this completed form along with the approved and signed Bid Tabulation Form to
Purchasing, Attn: Bid/Contract Section for submission to the City Manager for approval.
If the total value of the award/contract exceeds $50,000.00, submit this completed form along with the
approved and signed Bid Tabulation Form and the resolution memo to Purchasing, Attn: Bid/Contract
Section These forms will be utilized by the Department of Purchasing to prepare the Resolution for
submission to the Agenda Office for Commission approval.
Should the department not concur with the recommendation for award, submit separate justification memo to
Purchasing.
Contact Terry Byrnes Of the Bid/Contract Section at 416- 1917 Should you have any questions.
APPROVAL TO FORWARD TO
DEPARTMENT/OFFICE:
er 'rector of Purchasing
c C.
AWARDRECOMANDAPPROVALFORM