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Home My WebLink AboutR-06-0330City of Miami Legislation Resolution: R-06-0330 City Hall 3500 Pan American Drive Miami, FL 33133 www.miamigov.com File Number: 06-00789 Final Action Date: 5/25/2006 A RESOLUTION OF THE MIAMI CITY COMMISSION, WITH ATTACHMENT(S), BYA FOUR -FIFTHS (4/STHS), AFFIRMATIVE VOTE, AFTER AN ADVERTISED PUBLIC HEARING, RATIFYING, APPROVING AND CONFIRMING THE CITY MANAGER'S FINDINGS THAT IT IS MOST ADVANTAGEOUS FOR THE CITY OF MIAMI ("CITY"), TO WAIVE COMPETITIVE SEALED BIDDING PROCEDURES, PURSUANT TO SECTION 18-85 OF THE CODE OF THE CITY OF MIAMI, FLORIDA, AS AMENDED; APPROVING THE SELECTION OF VILLAGE MARKETING BUREAU, INC. ("PROVIDER"), TO PROVIDE THE REQUIRED SERVICES RELATED TO THE REMAINING THREE (3) QUADRANTS OF THE MIAMI 21 PROJECT, IN SUPPORT OF THE MIAMI 21 INITIATIVE, AS STATED HEREIN, IN AN AMOUNT NOT TO EXCEED $125,000; FUNDED BY CAPITAL IMPROVEMENT PROJECT NO. 311047, B #30341; AUTHORIZING THE CITY MANAGER TO NEGOTIATE AND TO EXECUTE AN AGREEMENT, IN SUBSTANTIALLY THE ATTACHED FORM, BETWEEN THE CITY AND THE PROVIDER, FOR SAID PURPOSE. WHEREAS, the Miami City Commission adopted Resolution No. 04-0348, May 27, 2004, signaling the commencement of the Miami 21 Project, by authorizing the City Manager to execute a negotiated Professional Services Agreement with the firm of Duany, Plater-Zyberk and Company for the project entitled "Miami Master Plan;" and WHEREAS, the Miami 21 Project encompasses many initiatives including the development of a Form -Based code, a Transportation study, an Economic Development Strategy and four independent Master Plans aimed at transforming many of the City of Miami's ("City") most valued public assets, and the City recognized that this effort cannot succeed without significant input an participation by the public; and WHEREAS, the firm of Village Marketing Bureau, Inc. ("Provider") was previously identified and hired to develop a public participation, marketing and community outreach strategy for the East quadrant of Miami 21 Project that includes, but is not limited to, coordination with neighborhood, business and cultural associations, coordinating neighborhood meetings between the consulting team, residents and City staff, coordinating radio and television as well as print media opportunities, and developing an informational project website to promote and increase awareness of the Miami 21 Project; and WHEREAS, the consistency and coordination of the services related to the public participation in this process is key to the adoption and implementation of the Miami 21 Project and procedures normally utilized to secure these services and level of expertise require significant time, from three (3) to six (6) months to complete, thereby delaying and hampering the City's ability to deliver the Miami 21 Project on a timely basis for the benefit of the community; and WHEREAS, the City's Administration has investigated and identified the Provider as having excellent qualifications and necessary expertise to carry out the required services for which they are City of Miami Page 1 of 3 File Id: 06-00789 (Version: 1) Printed On: 1/26/2017 File Number: 06-00789 Enactment Number: R-06-0330 recommended, possessing substantial experience in projects of like size and complexity; and WHEREAS, the City's Administration has determined that for reasons of consistency, continuity, efficiency and the Provider's base knowledge of the Miami 21 Project and expertise, the most expeditious method of implementing the public participation aspect of the remaining three (3) Quadrants of the Miami 21 Project is to waive the requirements for competitive sealed bidding procedures provided in Section 18-85 the Code of the City of Miami, Florida, as amended ("City Code"), and to engage the Provider for the services described herein; and WHEREAS, the City Manager has found that it is most advantageous for the City to waive competitive sealed bidding for the foregoing reasons and requests authorization to negotiate and execute an agreement, in substantially the attached form, by and between the City and the Provider in an amount not to exceed One Hundred Twenty -Five Thousand Dollars and No Cents ($125,000) to provide the required services for the Miami 21 Project defined herein in support of the Miami 21 initiative; NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI, FLORIDA: Section 1. The recitals and findings contained in the Preamble to this Resolution are adopted by reference and incorporated as if fully set forth in this Section. Section 2. By a four -fifths (4/5ths) affirmative vote, after an advertised public hearing, the City Manager's findings that it is most advantageous for the City, to waive competitive sealed bidding procedures, pursuant to Section 18-85 of the City Code, are ratified, approved and confirmed and the selection of the Provider, to provide the required services related to the remaining three (3) Quadrants of the Miami 21 Project, in support of the Miami 21 initiative, as stated herein, in an amount not to exceed One Hundred and Twenty -Five Thousand Dollars and No Cents ($125,000), is approved, funded by Capital Improvement Project No. 311047, B #30341. Section 3. The Miami 21 Project encompasses many initiatives including the development of a Form -Based code, a Transportation study, an Economic Development Strategy, and four independent Master Plans aimed at transforming many of the City's most valued public assets, and it recognizes that this effort cannot succeed without significant input and participation by the public. Section 4. The Provider was previously identified and hired to develop a public participation, marketing and community outreach strategy for the East quadrant of the Miami 21 Project that includes, but is not limited to, coordination with neighborhood, business and cultural associations outreach, coordinating neighborhood meetings between the consulting team, residents and City staff, coordinating radio and television as well as print media opportunities, and developing an informational project website to promote and increase awareness of the Miami 21 Project. Section 5. The City Manager is authorized{1} to negotiate and to execute an Agreement, in substantially the attached form, between the City and the Provider, for said purpose. Section 6. This Resolution shall become effective immediately upon its adoption and signature of the Mayor.{2} Footnotes: City of Miami Page 2 of 3 File Id: 06-00789 (Version: 1) Printed On: 1/26/2017 File Number: 06-00789 Enactment Number: R-06-0330 {1} The herein authorization is further subject to compliance with all requirements that my be imposed by the City Attorney, including but not limited to those prescribed by applicable City Charter and Code provisions. {2} If the Mayor does not sign this Resolution, it shall become effective at the end of ten calendar days from the date it was passed and adopted. If the Mayor vetoes this Resolution, it shall become effective immediately upon override of the veto by the City Commission. City of Miami Page 3 of 3 File Id: 06-00789 (Version: 1) Printed On: 1/26/2017