HomeMy WebLinkAboutJustification for Award ContractDate: 4/14/06 Department/Division: CITYWIDE
Department Contact Name/Number: Terry Byrnes, CPPB
Bid/Contract Number: 04-05-104 Sr. Buyer: Terry Byrnes, CPPB
Summary/Description of Purchase:
To establish a City-wide term contract for the furnishing of rental of vehicles, to include compact, midsize
sedans, full-size sedans, sport utility vehicles, sporty/sports cars, pick-ups, vans and luxury vehicles on an as
needed, when needed rental basis. The contract includes complete insurance coverage.
Justification forAWard/Contract:`
The departments within the City of Miami have a need to acquire vehicle rentals, on an as needed, when needed basis.
The contract period is for two years with the option to renew for two additional one-year periods.The award is made to
a Primary and Secondary Vendor by Grouping of Vehicles.
El
El
Type of Contract:
Single Purchase
Short -Term Contract
Lease
Term Contract
Contract Increase
Method of Purchase:
Formal Bid (include bid tabulation)
Competitive Negotiation (include documentation)
Other Governmental Contracts (include documentation)
Contract Period Two Years OTR: Two Additional One -Year Periods
Recommended Vendor(s):
Royal Rent A Car System of Florida, Inc.
Enterprise Leasing Company
MWBE/Location Status: Award/Contract Value
Dade/Hispanic CITYWIDE
Dade/Non-Minority
Total Value of Award/Contract (including value associated with potential OTR): CITYWIDE
Award Recommended By:
Source(s) of Funds:
Account Code(s):
(7
7/O
went Director/pesignee Signature
Funding Approval:
DMB Director/Designee
AWARD RECOMMENDATION AND APPROVAL FORM
ief Pro
Certified By:
ement Olcer/Designee
Approved:
City Manager
Date
BID NUMBER: 04-05-104
COMMODITY/SERVICE: 975-14, 975-86 / Vehicle Rental Services
DEPARTMENT/CONTACT PERSON: CITYWIDE
INSTRUCTIONS FOR COMPLETING AWARD RECOMMENDATION AND APPROVAL FORM ON THE REVERSE SIDE:
The top portion of the reverse side of this Award Recommendation and Approval Form has been
completed by the Department of Purchasing. The user department(s) is required to complete all
remaining sections of this form, including the funding source(s), contract value (if applicable),
and all other required approvals prior to forwarding to Purchasing.
Within 10 days, submit this completed form along with the approved and signed Bid Tabulation
Form to Purchasing, Attn: Bid/Contract Section for submission to the City Manager for approval.
If the total value of the award/contract exceeds $50,000.00, submit this completed form along
with the approved and signed Bid Tabulation Form and the resolution memo to Purchasing, Attn:
Bid/Contract Section. These forms will be utilized by the Department of Purchasing to prepare
the Resolution for submission to the Agenda Office for Commission approval.
Should the department not concur with the recommendation for award, submit separate
justification memo to Purchasing.
Contact Terry Byrnes Of the Bid/Contract Section at 416- 1917 Should you have any questions.
APPROVAL TO FORWARD TO
DEPARTMENT/OFFICE:
ief Procurement Officer
AWARD RECOMMENDATION AND APPROVAL FORM