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Legislation
Resolution
City Hall
3500 Pan American
Drive
Miami, FL 33133
www.ci.miami.fl.us
File Number: 06-00777 Final Action Date:
A RESOLUTION OF THE MIAMI CITY COMMISSION, WITH ATTACHMENT(S),
AUTHORIZING THE CITY MANAGER TO INSTRUCT THE DIRECTOR OF
CAPITAL IMPROVEMENTS AND TRANSPORTATION TO ISSUE WORK ORDERS
NO. 2 AND NO. 3 IN SUBSTANTIALLY THE ATTACHED FORMS, TO HDR
ENGINEERING, INC., FOR SPECIALTY PROGRAM MANAGEMENT SERVICES
FOR FEMA-REQUIRED ADMINISTRATION, MONITORING AND REPORTING OF
HURRICANE DEBRIS REMOVAL, PURSUANT TO THE PROFESSIONAL
SERVICES AGREEMENT EFFECTIVE AUGUST 1, 2005, PURSUANT TO
RESOLUTION NO. 05-0534, ADOPTED SEPTEMBER 8, 2005, IN AN AMOUNT
NOT TO EXCEED $7,772,160, CONSISTING OF $2,199,800, FOR HURRICANE
KATRINA AND $5,572,360, FOR HURRICANE WILMA; INCREASING THE
COMPENSATION FROM $7,280,878 TO AN AMOUNT NOT TO EXCEED
$15,053,038; ALLOCATING FUNDS, IN AN AMOUNT NOT TO EXCEED
$7,772,160, FROM THE DESIGNATED HURRICANE RECOVERY ACCOUNT
NOS. 800005 AND 800007.
WHEREAS, pursuant to Resolution No. 05-0534, adopted September 8, 2005, the City
Commission approved the execution of a professional services agreement ("Agreement") effective
August 1, 2005 with HDR Engineering, Inc. ("HDR"), for program management services; and
WHEREAS, said Agreement is designed to allow the City of Miami ("City") to access the firms
services in specialty function areas by issuing a Work Order, in some instances subject to City
Commission authorization; and
WHEREAS, Work Order No. 1 for management of the Miami Streetcar program was also
approved by said Resolution; and
WHEREAS, due to its extensive experience with emergency recovery efforts and their immediate
availability, the City requested HDR to provide additional specialty services for comprehensive
administration, monitoring and reporting for Hurricane Katrina debris removal as required by the
Federal Emergency Management Agency ("FEMA"); and
WHEREAS, Work Order No. 2 in the amount of $2,199,800 was issued for administration,
monitoring and reporting of Hurricane Katrina debris removal as approved by Resolution No. 05-0690,
adopted November 17, 2005; and
WHEREAS, two months after Hurricane Katrina, Hurricane Wilma intensified the need for
emergency debris removal and the related comprehensive management services required to properly
document efforts as mandated by FEMA; and
WHEREAS, the Department of Capital Improvements and Transportation represents to the City
that the additional specialty services related to Hurricanes Wilma and Katrina were reasonable and
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File Number: 06-00777
necessary; and
WHEREAS, the City requested HDR to provide continued additional specialty services for
comprehensive administration, monitoring and reporting for Hurricane Wilma debris removal as
required by FEMA; and
WHEREAS, Work Order No. 3 in the amount of $5,572,360, was issued on an emergency basis
and must now be approved by City Commission action; and
WHEREAS, it has been determined that in order to establish a clear and straight forward record of
the HDR contract history, Work Orders No, 2 and No. 3 should be combined into a single price
increase to the contract; and
WHEREAS, Resolution No. 05-0690 was rescinded by Resolution No. 06- (will be a companion
item that precedes this item) which rescission will be passed by the City Commission prior to adoption
of this Resolution; and
WHEREAS, it is necessary to increase the contract amount by $2,199,800, to cover the work
related to Hurricane Katrina and $5,572,360, to cover the work related to Hurricane Wilma; and
WHEREAS, due to the addition of these work assignments, a contract increase in an amount not
to exceed $7,772,160 is required and will increase the total contract amount from $7,280,878 to
$15,053,038; and
WHEREAS, funds are available for said increase from the designated Accounts No. 800005 and
800007 that were established specifically for hurricane recovery services;
NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI,
FLORIDA:
Section 1. The recitals and findings contained in the Preamble of this Resolution are adopted by
reference and incorporated as if fully set forth in this Section.
Section 2. The City Manager is authorized {1} to instruct the Director of Capital Improvements and
Transportation to issue Work Orders No. 2 and No. 3, in substantially the attached form, to HDR, for
specialty program management services for FEMA-required administration, monitoring and reporting
of hurricane debris removal, pursuant to the Agreement effective August 1, 2005, pursuant to
Resolution No. 05-0534, adopted September 8, 2005, in an amount not to exceed $7,772,160,
consisting of $2,199,800, for Hurricane Katrina and $5,572,360, for Hurricane Wilma, increasing the
compensation from $7,280,878 to an amount not to exceed $15,053,038, with funds allocated in an
amount not to exceed $7,772,160, from the designated Hurricane Recovery Account Nos. 800005 and
800007.
Section 3. This Resolution shall become effective immediately upon its adoption and signature of
the Mayor.{2}
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File Number: 06-00777
APPROVED AS TO FORM AND CORRECTNESS:
JORGE L. FERNANDEZ
CITY ATTORNEY
Footnotes:
{1} The herein authorization is further subject to compliance with all requirements that may be imposed
by the City Attorney, including but not limited to those prescribed by applicable City Charter and Code
provisions.
{2} If the Mayor does not sign this Resolution, it shall become effective at the end of ten calendar days
from the date it was passed and adopted. If the Mayor vetoes this Resolution, it shall become effective
immediately upon override of the veto by the City Commission.
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