HomeMy WebLinkAboutEmergency ProcurementsSec. 18-90. Emergency procurements.
In case of emergency,. it is not advantageous or practicable for the city to use competitive bidding methods.
Therefore, the city may purchase directly those goods or services whose immediate procurement is essential to the
life, health, welfare, safety or convenience of the city. Such emergency procurements shall nevertheless be made with
such competition as may be practicable under the circumstances.
(1) In seeking a waiver of competitive bidding methods for emergency procurements that do not
exceed $25,000.00, the head of the using department or office shall submit to the chief procurement
officer in writing a full explanation of the circumstances of the emergency and the reasons for selection
of a particular firm, along with a list of others which may have been solicited, with an approved
requisition by the director of the requesting department.
(2) In seeking the waiver of competitive sealed bidding methods for emergency procurements
exceeding $25,000.00, the head of the using department or office shall submit to the chief procurement
officer and the city manager in writing a full explanation of the circumstances of the emergency and the
reasons for selection of a particular firm, along with a list of others which may have been solicited, and
certification of fund availability from the director of the department of management and budget. The city
manager may then waive competitive sealed bidding requirements after making a written finding,
supported by reasons, that an emergency exists. Such finding must be ratified by an affirmative four -
fifths vote of the city commission at the next available city commission meeting.
(3) Notwithstanding anything to the contrary contained in this Code, the city manager may direct the
chief procurement officer to purchase directly those goods and/or services required by the Urban
Search and Rescue Task Force when activated to perform its obligations under the existing provisions
of the memorandum of understanding with the state and/or the Federal Emergency Management
Agency, (FEMA). Such emergency procurements shall nevertheless be made with such competition as
may be practicable under the circumstances. If necessary, the city manager may waive competitive
sealed bidding methods for such emergency procurements, after making a written finding, supported by
documentation that the Urban Search and Rescue Task Force has been officially activated. Such
finding and waiver must be ratified by an affirmative four -fifths vote of the city commission at the next
regularly available city commission meeting for contracts exceeding $25,000.00.
All emergency awards shall be filed and maintained by the purchasing department as a permanent and public
record of the purchase.
(Ord. No. 12271, § 2, 8-22-02)
http://library4.municode.comlmcc/DocView/10933/1/131/134 4/13/2006