HomeMy WebLinkAboutExhibit 2Attachment A
Scope of Services
Interim Executive Director Reports to: Interim Executive Director of Department of Off -
Street Parking ("DOSP"). Interim Executive Director shall submit any and all time sheets to
Executive Director of DOSP for approvalldisapproval. Interim Executive Director shall
submit any and all business and travel expenses for prior written review and
approvalldisapproval by the Executive Director of DOSP.
Overall Responsibilities:
I. The Interim Executive Director for the Coconut Grove Business Improvement B.I.C.
("B.I.C.") is charged to work directly with the businesses and property owners in Coconut
Grove, within the boundaries of the B.I.C. in order to maximize the overall "curb appeal" of
the Grove. Responsible to explore, implement, organize, develop and direct a marketing
plan and the infrastructure improvements plan.
II. The Interim Executive Director is to provide general supervision of and
responsibility for the preparation of plans and the performance of the functions of the
B.I.C. set forth in Section 2-1251 of the Code:
A. Assisting the B.I.C. to serve as an instrument of advice and to make
recommendations to the City Commission regarding, but not limited to:
1. coordination, funding and implementation of all marketing, infrastructure
improvements, maintenance and other projects.
2. advice and recommendations of appropriate expenditures from the
Coconut Grove Business District Improvement Trust Fund.
3. advice and recommendations of appropriate expenditures of the parking
surcharge infrastructure funds.
B. Assisting the B.I.C. with reviewing of special events applications in the Coconut
Grove Special Events District in order for the B.I.C. to approve or reject such
applications as set forth in Section 54-341 of the Code.
C. Attending all meetings of the B.I.C. and rendering to the B.I.C. a monthly report
covering the activities and financial condition of the B.I.C.
D. Furnishing the B.I.C. with such information or reports governing the operation of
the B.I.C. as may from time to time be required.
E. Assisting the B.I.C. with appropriate legislation packages related to its
recommendations to the City Commission.
06-63
13
Essential Duties and Responsibilities:
Implement the recommendations of the B.I.C.
Provide management, leadership and initiative; develop, review and transmit information to
inform the B.I.C. members of the conditions within Coconut Grove.
Evaluate issues and options regarding Coconut Grove and make recommendations to the
B.LC..
Undertake written and verbal communications with the people, businesses, associations,
DOSP, the City, and other entities concerning Coconut Grove..
Perform market research and analysis.
Develop and maintain budget.
Provide verbal and written reports and briefings to the B.I.C. members and to DOSP.
Assist with developing and fostering harmony among the businesses within Coconut Grove.
Develop an open line of communication with associations within Coconut Grove and seek
to improve and unite all businesses and organizations in Coconut Grove.
Assure that adequate records are kept in accordance with State Statute, in order to provide
verbal and written reports and briefings to the B.I.C. members and to DOSP.
Use independent judgment to determine project guidelines, purpose, follow through and
completion.
Possess excellent written and oral communication skills.
Maintain service as required by the B.I.C. and DOSP, with a flexible working schedule.
Coordinate and assist with scheduling meetings of the B.I.C. and any meetings necessary
for B.I.C. projects; prepare meeting agendas and minutes, as needed
Develop & Maintain a Project Matrix detailing all the necessary tasks to ensure
project completion and status of progress to date; updated copies of the work
schedule are to be provided to the B.I.C. and DOSP on a monthly basis.
Attend and represent the B.I.C. at the following:
a. All City Commission meetings where B.I.C. recommendations are being.
considered
b. All meetings with City Departments where coordination and approvals for
B.I.C. projects are required
06.63
14
c. The following community meetings in Coconut Grove: Coconut Grove
Village Council, Coconut Grove Chamber of Commerce, Coconut Grove
Merchant's Association, and any other community organizations
designated by the B.I.C. from time to time.
Deliverables
The Interim Executive Director will use the Microsoft Office Suite and Microsoft Project
Professional (2002 or later file formats) for all deliverables. Examples of deliverables
expected for these projects are:
1. Project Matrix/ Project Plans
2. Budgets
3. Communications, Marketing, and Special Events Plans
4. Project professional schedules and B.I.C. schedules
5. Monthly and other required written status reports
6. Agendas and minutes
7. B.I.C. legislative packages for City Commission approvals.
06-63
15