HomeMy WebLinkAboutSummary FormDate: 2/28/2006
AGENDA ITEM SUMMARY FORM
FILE ID: 0 (9- 0059 0
Requesting Department: Purchasing
Commission Meeting Date: 4/27/2006 District Impacted:
Type: ® Resolution ❑ Ordinance ❑ Emergency Ordinance ❑ Discussion Item
❑ Other
Subject: Purchase of T-shirts, Golf Shirts, Guayaberas and Cubaveras with Embroidery and/or Silk
Screening (Citywide).
Purpose of Item:
The nature of this item is to establish a term contract for T-Shirts, Golf Shirts, Guayaberas and
Cubaveras with Embroidery and/or Silk Screening (Citywide) with CSV-USA, Inc., a Miami-
Dade/Non-Minority vendor, located at 6501 N.W. 36 Street, Virginia Gardens, FL; Yavoy, Inc. d/b/a
Guayabera, etc., a Miami-Dade/Hispanic vendor, located at 8870 S.W. 40 Street, Miami, FL; and,
Walpats Industries, Inc., a Miami-Dade/Hispanic vendor, located at 8726 N.W. 119 Street, Hialeah
Gardens, FL, for an initial contractual period of two (2) years with options to renew for two (2)
additional one-year periods, for an annual not to exceed amount $75,000 and a total contract amount
not to exceed $300,000. Allocating funds from the various city departments General Operating
Budgets.
Background Information:
The Purchasing Department has identified a need to establish a citywide contract for T-Shirts, Golf
Shirts, Guayaberas and Cubaveras with Embroidery and/or Silk Screening for various City
Departments to utilize for special events and departmental uniform shirts. On November 28, 2005,
the Purchasing Department issued Invitation to Bid No. 04-05-102 to one hundred ten (110) potential
bidders. Bids were opened on Wednesday, December 14, 2005, and eight bidders submitted bids (see
attached bid tabulations). The Invitation For Bids was broken into three groups: (1) T-Shirts
(2) Guayaberas/Cubaveras (3) Balance of Line for Golf Shirts and Windbreakers. The method of
award for Group 1 and 2 is based on a group by group basis and the lowest responsive, responsible
bidders respectively is CSV-USA, Inc. and Yavoy, Inc. d/b/a Guayabera, etc; and, for Group3 it is
based on an item by item basis and the lowest responsive, responsible bidders for those items is CSV-
USA, Inc. for Golf Shirts and Walpats Industries, Inc. for Windbreakers.
Budget Impact Analysis
Is this item related to revenue?
Is this item an expenditure? If so, please identify funding source below.
General Account No:
Special Revenue Account No:
CIP Project No:
Is this item funded by Homeland Defense/Neighborhood Improvement Bonds?
Start Up Capital Cost:
Maintenance Cost:
Total Fiscal Impact:
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Final Approvals
(SIGN AND DATE)
CIF Budget
If using or receiving capitalfunds
Grants — Risk Management
Dept. Director
Chiee/ .Lt/ 1 City Manager
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