HomeMy WebLinkAboutAward RecommendationAWARD RECOMMENDATION AND APPROVAL FORM
Date: 01/23/06 Department/Division: CITYWIDE
Department Contact Name/Phone Number: CITYWIDE
Bid/Contract Number: 04-05-102 Sr. Buyer: Terry Byrnes, CPPB
Summary/Description of Purchase: To establish a contract, by means of sealed bids, for the furnishing of
"T" Shirts, Golf Shirts, Guayaberas, Cubaveras and Windbreakers with silk-screening and/or embroidery citywide, on
an "as needed" contract basis, from a supplier that will give prompt and efficient service.
Justification for Award/Contract: The City has a need for T-Shirts/Golf Shirts/Guayaberas/Cubaveras with
Embroidery/Silk Screening- Citywide for designated employees — Citywide. On November 28, 2005, the city sent out the bid to
one hundred ten (110) vendors. At bid opening, Wednesday, December 14, 2005, eight (8) vendors had responded and are
included in the bid tabulations. The contract for T-Shirts/Golf Shirts/ Guayaberas/Cubaveras with Embroidery/Silk Screening -
Citywide is recommending the award to CSV-USA,Inc. of 6501 NW 36 St, Virginia Gardens,FL, Walpats Industries. Inc. of
8726 NW 119 St., Bay 7 Hialeah Gardens FL, and Yavov Inc.d/b/a Guayaberas, Etc.of 8870 SW 40th St., Miami, FL as the
lowest responsive, responsible bidders. This contract is required for use by city departments for special events and departmental
additional uniform shirts, not to exceed $75,000.00 annually for a total allocation of $300,000.00, to be utilized by various user
departments on an as needed contract basis. Allocating funds from the various sources of funds as may become available and
approved at time of need.
Type of Contract:
['Single Purchase
El Short -Term Contract
Lease
®Term Contract
Method of Purchase:
®Formal Bid (include bid tabulation)
Competitive Negotiated Purchase (include documentation)
❑Other Governmental Contracts (include documentation)
Contract Period: Two Years OTR:
Two Additional One Year Periods
(if applicable)
Recommended Vendor(s): MWBE/Location Status:
CSV-USA Non-Local/Non-Minority
Award/Contract Value:
Walpats Industries, Inc. Dade / Hispanic
Yavoy, Inc,dlb/a Guayaberas, Etc Dade / Hispanic
Total Value of Award/Contract (includin v fated with potntial OTR): $300,000.00
Award Recommended By:
t Director/Designee Signature
Source(s) of Funds:
Account Code(s):
Funding Approval:
DMB Director/Designee
AWARDRECOMANDAPPROVALFORM
1
ement 0 icer/Designee
Approval:
City Manager
Date
BID NUMBER: 04-05-102
COMMODITY/SERVICE: 200-56
DEPARTMENT/CONTACT PERSON: Citywide
INSTRUCTIONS FOR COMPLETING AWARD RECOMMENDATION AND APPROVAL FORM ON THE REVERSE SIDE:
The top portion of the reverse side of this Award Recommendation and Approval Form has been completed
by the Department of Purchasing. The user department(s) is required to complete all remaining sections of
this form, including the funding source(s), contract value (if applicable), and all other required approvals
prior to forwarding to Purchasing.
Within 10 days, submit this completed form along with the approved and signed Bid Tabulation Form to
Purchasing, Attn: Bid/Contract Section for submission to the City Manager for approval.
If the total value of the award/contract exceeds $50,000.00, submit this completed form along with the
approved and signed Bid Tabulation Form and the resolution memo to Purchasing, Attn: Bid/Contract
Section These forms will be utilized by the Department of Purchasing to prepare the Resolution for
submission to the Agenda Office for Commission approval.
Should the department not concur with the recommendation for award, submit separate justification memo to
Purchasing.
Contact Terry Byrnes Of the Bid/Contract Section at 416- 1917 Should you have any questions.
APPROVAL TO FORWARD TO
DEPARTMENT/OFFICE:
TE
AWARDRECOMANDAPPROVALFORM
irector of Purchasing