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HomeMy WebLinkAboutExhibit 3CITY OF MIAMI, FLORIDA INTER -OFFICE MEMORANDUM TO: Joe Arriola City Manager DATE: March 8, 2006 FILE: B-30293 SUBJECT: Emergency Finding: Shoreline Foundation, Inc. — Bicentennial Park — Phase III Shoreline Stabilization Project FROM: Mary H. Conway, P.E. REFERENCES: Director Department of Capital Improvements ENCLOSURES: BACKGROUND The Department of Capital Improvements is responsible for the implementation of shoreline stabilization improvements and is currently working on the second segment of the Bicentennial Park Shoreline Stabilization project. The Department has identified the critical need for continuation of the current repair work required under Phase III of this project. The deteriorated municipal seawall, which is in significant disrepair, is an integral component of the Bicentennial Park public facility. This project was undertaken to repair and maintain the existing shoreline structures. Without these continued repairs the structural stability of the park grounds is gravely endangered. The seawall stabilization project is essential to the life, health, welfare, safety or convenience of the City, and rehabilitation of the integrity of the park's waterside perimeters. FINDING The Department of Capital Improvements and Transportation finds and determines that it is in the best interest of the City to waive competitive bids and secure the services of Shoreline Foundation, Inc., to construct the stabilization improvements on the designated shoreline that comprise the next segment of the Bicentennial Park Shoreline Stabilization project at a cost of $5,330,462. Funding in the amount of $3,223,080 is currently available for this increase with the remaining balance of $2,107,382 becoming available on October 1, 2006 from the FY2006- 2007 Budget. Shoreline Foundation, Inc. was the lowest responsive and responsible bidder for the first segment of the project, which was awarded in February 26, 2004 in the total amount of $6,957,195. Only one other bid was submitted in reply to the City's formal bid solicitation. The Contractor has performed well; thus far they have been ahead of schedule, within budget, and have not requested any claims. The Scope of Work for the various segments of this project is nearly identical as the next segment is a continuation of the second segment, stabilizing the shoreline of the designated area to protect the land. This determination is based on our findings that Shoreline Foundation, Inc. is an appropriately licensed contractor that, in this instance, is familiar and experienced to undertake and perform such work because: a) it has an existing contract, for the first segment, and is already performing affiliated work on the adjacent property to this Project, b) it is already present and mobilized on site, thus eliminating any new mobilization cost, c) it is familiar with the work, the project and the physical conditions of the site, d) once a contractor is on board, the steel sheet piling price can be secured by the contractor, resulting in a cost savings to the City. Further, the engineer of record has provided a written recommendation that this work be awarded to this contractor for the reasons enumerated above. As provided in accordance with Florida Statutes §255.20 and Section 18-89 (Public Works and Contracts) of the Code of the City of Miami, we recommend that the City Manager affirm and adopt these findings and forward the matter to the City Commission for its approval. Your signature below will signify your concurrence with the above recommendation and your assimilation of these findings as your own justification for the waiver of competitive bids and the selection of the specified contractor and engineer. Approved: Joe Arriola, City Manager r/iClG F: bd C: Jorge L. Fernandez, City Attorney Rafael Suarez -Rivas, Asst. City Attorney Gary Fabrikant, CIP Procurement Supv.