HomeMy WebLinkAboutSummary FormDate: 2/23/2006
AGENDA ITEM SUMMARY FORM
FILE ID: 0 6 — oo a-7 k.
Requesting Department: Q ti n Technology
Commission Meeting Date: 3/23/2006 District Impacted: Allt�� t�9
Type: ® Resolution ❑ Ordinance ❑ Emergency Ordinance ❑ Discussion Item
❑ Other
Subject: Authorizing the City Manager to execute an Enterprise Select Agreement with Microsoft Corporation, or
its contracting affiliate.
Purpose of Item:
A Resolution, with attachment(s), authorizing the City Manager to execute a Enterprise Select Agreement, in
substantially the attached form, with Microsoft Corporation or its contracting affiliate, for Microsoft Enterprise
Platform Products, under an existing State of Florida Contract No. 255-001-01-1, for a term of three years,
subject to further extensions by the State of Florida, at an estimated first year cost not to exceed $550,000; with
the remaining years subject to cost adjustments based upon the addition of new PC workstations and servers;
allocating funds from existing Capital Improvement Project accounts, existing grants, and from the operating
budgets of various departments citywide subject to budgetary approval, and the Law Enforcement Trust Fund.
Background Information:
SEkIPAGE 2-OF-THF AGENDA EM SUMMARY. FQRIVF
Budget Impact Analysis
NO Is this item related to revenue?
YES Is this item an expenditure? If so, please identify funding source below.
General Account No: Various
Special Revenue Account No: Various
CIP Project No: Various
NO Is this item funded by Homeland Defense/Neighborhood Improvement Bonds?
Start Up Capital Cost:
Maintenance Cost:
Total Fiscal Impact:
CIP
GCa If n • or receiving capital f
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Chief
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Final Approvals
(SIGN AND DAIS)
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Dept. Director
City Manager
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AGENDA ITEM SUMMARY FORM
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Background Information:
The Microsoft Enterprise Select Agreement (EA) is an umbrella software licensing agreement,
between Microsoft Corporation, or its contracting affiliate, and the City of Miami, which allows the
deployment of the most current version of Microsoft software products; including but not limited
to: Office Suite (Word, Excel, PowerPoint, Access, Outlook, Internet Explorer, Publisher, and
New Meeting), desktop operating system software (Windows 2000, Windows XP, and future
versions), server operating systems software and applications (e.g., Windows Standard Server,
Windows Enterprise Server, SQL, Exchange, etc.) and Client Access Licenses (CALs facilitate
desktop interaction with server based software).
The Microsoft Enterprise Select Agreement provides volume -pricing benefits with a simpler per
unit licensing arrangement. The benefits afforded the City of Miami by the Microsoft Enterprise
Selected Agreement include: 1) reduces overall computing costs by standardizing on the same
software versions; 2) improves information sharing and communications across the organization;
3) consistent platform deployment for custom applications; 4) significantly reduces license
compliance financial risks; 5) reduces desktop/server maintenance support cost; 6) simplify
budgeting process for technology software upgrades by providing consistent annual cost per unit;
7) reduces costs associated with the procurement process, eliminating individual software
acquisition; 8) protects the City from price increases on the covered products throughout the
agreement period; 9) provides volume pricing on covered products; and 10) reduces software
support and training costs, by providing standardized environment for all employees. The
continued use of a Microsoft Enterprise Select Agreement would serve to reduce the overall costs
associated with the City's software infrastructure while at the same time ensuring that the City's
workforce has access to the latest advancements in software technology.
The Microsoft Enterprise Select Agreement is provided by Microsoft Corporation, or its
contracting affiliate under the existing State of Florida Contract No. 255-001-01-1. This
agreement will be provided at an estimated total first year cost not to exceed $550,000. At the
end of the year, a "true up" audit will be performed and the additional appropriate licensing fee will
be paid for the additional machines deployed.
ResoEnterpriseMicrosoftAgreement