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HomeMy WebLinkAboutAgenda Item Summary FormAGENDA ITEM SUMMARY FORM File ID: #15733 Date: 03/14/2024 Commission Meeting Date: 04/25/2024 Requesting Department: Department of Planning Sponsored By: District Impacted: All Type: Resolution Subject: Accept Proposal - Economic Impact and Feasibility Analysis Consultant Purpose of Item: The nature of this item is to authorize a Resolution of the Miami City Commission with attachment(s), pursuant to Request for Qualifications ("RFQ") No. 1414387 to establish a pre - qualified pool ("Pool") for the provision of Economic Impact and Feasibility Analysis Consulting services for the Planning Department ("Planning"), from: Lambert Advisory, LLC, PFM Group Consulting LLC, and The Concourse Group, LLC, for an initial term of five (5) years, with the option to renew for two (2) additional two (2) year periods; authorizing the City Manager to execute the negotiated Professional Services Agreement(s) ("PSA") in a form acceptable to the City Attorney, and to negotiate and execute any and all documents, including any amendments, renewals, and extensions; subject to all allocations, appropriations and budgetary approvals having been previously made, compliance with applicable provisions of the code of the City of Miami, Florida, as amended, ("City Code"), including, the City of Miami's Procurement Ordinance, Anti -Deficiency Act, and Financial Integrity Principles, all as set forth in Chapter 18 of the City Code, in a form acceptable to the City Attorney, and in compliance with all applicable laws, rules and regulations, as may be deemed necessary for said purpose. Background of Item: On January 27, 2023, the Department of Procurement, on behalf of Planning, issued RFQ No. 1414387 under full and open competition, to establish a pool of pre -qualified consultants ("Pool") to provide economic impact and feasibility analysis consulting services. On March 16, 2023, six (6) proposals were received in response to the RFQ, one (1) of which was deemed non -responsive because it did not meet the requirements listed in the RFQ. The Evaluation Committee met on September 25, 2023, to discuss and evaluate the proposals, and recommended three (3) Proposers for inclusion into the Pool. On November 14, 2023, the City Manager concurred with the recommendation of the Committee. Upon establishment of the Pool, additional firms may be added or removed from the Pool at any time, as the City may deem in its sole best interest. There will be no fiscal impact to the City as all costs will be borne by the firms proposing large-scale developments within the City. Budget Impact Analysis Item is NOT Related to Revenue Item has NOT an Expenditure Item is NOT funded by Bonds Total Fiscal Impact: N/A Department of Planning and Zoning Office of Management and Budget Office of Management and Budget Department of Procurement City Manager's Office Legislative Division City Manager's Office Office of the City Attorney Office of the City Attorney Office of the City Attorney City Commission Legislative Division Office of the City Attorney Office of the City Attorney Office of the City Clerk Reviewed B David Snow Fred Pericles Marie Gouin Annie Perez Asael Marrero Valentin J Alvarez Arthur Noriega V Pablo Velez Mabel Betancourt George K. Wysong III Maricarmen Lopez Valentin J Alvarez Pablo Velez George K. Wysong III City Clerk's Office Department Head Review Budget Analyst Review Budget Review Procurement Review Assistance Manager Review Legislative Division Review City Manager ACA Review Approved Form and Correctness Approved Form and Correctness Meeting Legislative Division Review ACA Review Approved Form and Correctness Rendered Completed Completed Completed Completed Completed Completed Completed Completed Skipped Completed Completed Completed Completed with Modification(s) Completed 04/09/2024 4:36 PM 04/10/2024 2:40 PM 04/12/2024 9:44 AM 04/15/2024 10:57 AM 04/15/2024 4:07 PM 04/16/2024 8:48 AM 04/16/2024 11:19 AM 04/16/2024 4:09 PM 04/12/2024 11:39 AM 04/16/2024 7:47 PM 04/25/2024 9:00 AM 04/26/2024 12:32 PM 05/03/2024 5:00 PM Completed 05/17/2024 2:37 PM City of Miami Legislation Resolution Enactment Number: R-24-0149 City Hall 3500 Pan American Drive Miami, FL 33133 www.miamigov.com File Number: 15733 Final Action Date:4/25/2024 A RESOLUTION OF THE MIAMI CITY COMMISSION, WITH ATTACHMENT(S), PURSUANT TO REQUEST FOR QUALIFICATIONS ("RFQ") NO. 1414387, ESTABLISHING A PRE -QUALIFIED POOL ("POOL") FOR THE PROVISION OF ECONOMIC IMPACT AND FEASIBILITY ANALYSIS CONSULTING SERVICES, ON AN AS -NEEDED CONTRACTUAL BASIS, FOR THE CITY OF MIAMI ("CITY") PLANNING DEPARTMENT ("PLANNING"), CONSISTING OF LAMBERT ADVISORY LLC, A FLORIDA LIMITED LIABILITY COMPANY ("LAMBERT"), PFM GROUP CONSULTING LLC, A FOREIGN LIMITED LIABILITY COMPANY AUTHORIZED TO CONDUCT BUSINESS IN FLORIDA ("PFM"), AND THE CONCOURSE GROUP, LLC, A FOREIGN LIMITED LIABILITY COMPANY AUTHORIZED TO CONDUCT BUSINESS IN FLORIDA ("CONCOURSE"), FOR AN INITIAL TERM OF FIVE (5) YEARS, WITH THE OPTION TO RENEW FOR TWO (2) ADDITIONAL TWO (2) YEAR PERIODS; AUTHORIZING THE CITY MANAGER TO EXECUTE THE NEGOTIATED PROFESSIONAL SERVICES AGREEMENT ("PSA") WITH EACH MEMBER OF THE POOL, INCLUSIVE OF A CONFLICTS OF INTEREST PROVISION AND IN A FORM ACCEPTABLE TO THE CITY ATTORNEY, FOR SAID PURPOSE; AND, FURTHER AUTHORIZING THE CITY MANAGER TO NEGOTIATE AND EXECUTE ANY AND ALL OTHER DOCUMENTS, INCLUDING ANY AMENDMENTS, RENEWALS, AND EXTENSIONS, SUBJECT TO ALL ALLOCATIONS, APPROPRIATIONS, PRIOR BUDGETARY APPROVALS, AND COMPLIANCE WITH ALL APPLICABLE PROVISIONS OF THE CODE OF THE CITY OF MIAMI, FLORIDA, AS AMENDED ("CITY CODE"), INCLUDING THE CITY'S PROCUREMENT ORDINANCE, ANTI - DEFICIENCY ACT, AND FINANCIAL INTEGRITY PRINCIPLES, ALL AS SET FORTH IN CHAPTER 18 OF THE CITY CODE, IN FORMS ACCEPTABLE TO THE CITY ATTORNEY, AND IN COMPLIANCE WITH ALL APPLICABLE LAWS, RULES, AND REGULATIONS, AS MAY BE DEEMED NECESSARY FOR SAID PURPOSE. WHEREAS, the City of Miami ("City") has a need for experienced and qualified firms to provide economic impact and feasibility analysis consulting services on its behalf, for the City's Planning Department ("Planning"); and WHEREAS, on January 27, 2023, the City's Department of Procurement ("Procurement") issued Request for Qualifications ("RFQ") No. 1414387, under full and open competition, to establish a pre -qualified pool ("Pool") to provide said services; and WHEREAS, on March 16, 2023, a total of six (6) proposals were received in response to the RFQ, and one (1) of the same was deemed non -responsive for failure to adhere to the RFQ requirements; and WHEREAS, on September 25, 2023, the Evaluation Committee ("Committee"), appointed by the City Manager, convened to discuss and evaluate the remaining five (5) responsive proposals, following the guidelines established within the RFQ, and recommended the following three (3) proposers for inclusion within the Pool: Lambert Advisory LLC, a Florida limited liability company ("Lambert"), PFM Group Consulting LLC, a foreign limited liability company authorized to conduct business in Florida ("PFM"), and The Concourse Group, LLC, a foreign limited liability company authorized to conduct business in Florida ("Concourse"); and WHEREAS, on November 14, 2023, the City Manager concurred with the recommendation of the Committee; and WHEREAS, upon the establishment of the Pool, additional firms may be added or removed from the Pool, at any time, as the City may deem in its sole and best interest; and WHEREAS, there will be no fiscal impact to the City as all costs will be borne by the firms proposing large-scale developments; NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI, FLORIDA: Section 1. The recitals and findings contained in the Preamble to this Resolution are adopted by reference and incorporated as if fully set forth in this Section. Section 2. Pursuant to RFQ No. 1414387, establishing a Pool for the provision of Economic Impact and Feasibility Analysis Consulting Services, on an as -needed contractual basis, for Planning, consisting of Lambert, PFM, and Concourse, for an initial term of five (5) years, with the option to renew for two (2) additional two (2) year periods, is hereby accepted. Section 3. The City Manager is authorized' to execute the negotiated PSA with each member of the Pool, inclusive of a conflicts of interest provision and in a form acceptable to the City Attorney, for said purpose. Section 4. The City Manager is further authorized' to negotiate and execute any and all other documents, including any amendments, renewals, and extensions, subject to all allocations, appropriations, prior budgetary approvals, and compliance with all applicable provisions of the Code of the City of Miami, Florida, as amended ("City Code"), including the City's Procurement Ordinance, Anti -Deficiency Act, and Financial Integrity Principles, all as set forth in Chapter 18 of the City Code, in forms acceptable to the City Attorney, and in compliance with all applicable laws, rules, and regulations, as may be deemed necessary for said purpose. Section 5. This Resolution shall become effective immediately upon its adoption. APPROVED AS TO FORM AND CORRECTNESS: ng City ttor -y 4/16/2024 Pursuant to the resolution, this item became effective immediately upon adoption by the Commission. 1 The herein authorization is further subject to compliance with all legal requirements that may be imposed, including but not limited to those prescribed by applicable City Charter and City Code provisions.