HomeMy WebLinkAboutContract Review FormCONTRACT REVIEW AND ANALYSIS FO '
Directions: Please Attach sup.ling documents. All sections lAl1$1 be cornplett
Date; 5/10/01 iar
DEPARTMENT/DIVISION: General Services Administration (GSA) / Fleet _
CONTACT' PERSON / CONTACT NUMBER: Conrad Salazar 305-575.5131 / Alan Savarese 305-575-5171
CONTRACTING ENTITY: Miami Dade County
RESOLUTION NUMBER: Res, 98-275:
eluding "CR Comments".
7
BUDGETARY .INFORMATION:
TOTAL DOLLAR AMOUNT:
SOURCE OF FUNDS:
$ 1,858,000
GSA &M.PD
BID : Letter of Understandin
( If Applicable )
Are funds budgeted? YES ® NO 0 If yes,
® EXPENSE C REVENUE
ACCOUNT
CODE(S)
If grant funded, is there a City match requirement? YES [] NO 0
AMOUNT:
Are matched funds Budgeted? YES 0 NO 0 Account Code(s):
OSA 503001.420905.6.71E 5118.00
(FYO0.0I $41,900.and FY01-02 $76
Miami Police Dept. 001000.290301
1,740,000 (FY00.01. $972,330.20 al
FYO1.02 $767,669,80),
subject to availability of funds
TERMS OF CONTRACT:
Effective Date: Effective Immediately
Escalating Clause, if any:
Contract Period (s): Continue indefinitely, subject to the right of either party to terminate, under the exsisting contract
Payment terms: As Invoiced
Penalties, (if any), for termination: N/A
Ifgrant funded, list restrictions/requirements, if applicable: N/A
SUMMARY/DESCRIPTION OF CONTRACT OR AGREEMENTS
Is this an extension? YES ; ❑ NO ® Reason for Extension:
If YES, actual expenditures in previous contract Year
Summary/Description of Contract or Agreement: Fueling and emission testing of city vehicles, for the use of Miami -Da
County fueling facilities which .are open 7 days per week,.24 hours a day. The contract often services which include
annual emission testing is efficient and cost effective in lieu of providing additional City owned & operated fueling facilit
JUSTIFICAT1ON'FOR CONTRACT OR AGREEMENT
(Include why it is needed, consequences if not authorized or approved and time constraints, if any,)
On March 10t 1998, The City Commision adopted Resolution No. 98-275, which authorized the City Manager to enter into an
agreement with Miami -Dade County, to utilize Miami -Dade County fueling facilites.for the furling and erniasion testing of
city vehicles. The resolution is being amended to properly reflect that the Letter of Agreement between Miami -Dade and
City of Miami will continue indefinitely, subject to the tight of either party to terminate; and to increase the approved annual
contract amount not to exceed $557,2.13, from :$1,300,787 to 51.8S8,000 for the use of Miami•Dade County Fueling Facilities.
METHOD OF PURCHASE Of applicabk)
Telephone quotes
Written quotes
Negotiated Purchase
Sole Source (include documentation)
Bid Waiver (include documentation)
❑ Formal Bid/Proposal (include bid tabulation/proposal ranking)
PREVIOUS AWARDS OF BID (IF APPLICABLE)
From most recent: I)
2)
❑ Single Purchase
• Short -Term Contract
• Lease ('Type:_,_ )
G Term of Contract (Letter of Understanding)
CRC COMMENTS:
3)
Appravaa). "' • 4 t Date: !4'/