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Home My WebLink AboutExhibit 15Attachment G: Form of Acknowledgement of Children's Trust Contract by Not -for -Profit Organizations providing services indicated in Attachment A above WHEREAS, , a Florida not -for -profit corporation whose principal address is is entering into an agreement with the City Of Miami for the purposes of providing services in connection with the Contract between The Children's Trust and the City of Miami for , dated , 2005, for the period effective from August 1, 2005 through July 31, 2006 (the "Children's Trust Contract"); and WHEREAS, the Board of Directors of at a duly held not -for -profit corporate meeting on , 2005 has considered the matter in accordance with the articles and by-laws of the not - for -profit corporation, and has authorized and directed as Chairperson/President, as Not -For -Profit Corporate Secretary, and as Executive Director and as the are to undertake any and all such matters contemplated by said agreement with the City of Miami on behalf of as a Florida not -for -profit corporation. rjj:Document Final Approved contract.12.20,05.sxw NOW, THEREFORE, on behalf of , we the undersigned authorized representatives hereby acknowledge that we have reviewed a copy of, agree to, and shall comply with the terms and conditions of the Children's Trust Contract as applicable to the scope of services to be provided by as indicated in Attachment A to the Children's Trust Contract. Dated this day of , 2005. Name of Not -For -Profit: By: Name: Title: Chairperson/President of the Board of Directors SEAL/ATTEST: By: Name: Title: Not -For -Profit Corporate Secretary rjj:Document Final Approved contract.12.20.05.sxw File Number: 05-00670 Version: 1 City of Miami Master Report Enactment Number: R-05-0452 File Type: Resolution Reference: File Name: Accepting a Grant - The Children's Trust -Funding Out of School Program Requester: Department of Parks and Cost: Final Action: 7/28/2005 Recreation City Hal! 3500 Pan American Drive Miami, FL 33133 www.ci.miami.fl,us Status: Passed Controlling Body: Office of the City Clerk introduced: 7/5/2005 Title: A RESOLUTION OF THE MIAMI CITY COMMISSION, WITH ATTACHMENT(S), ESTABLISHING A NEW SPECIAL REVENUE FUND ENTITLED: "THE CHILDREN'S TRUST GRANT," TO FUND THE DEPARTMENT OF PARKS AND RECREATION'S HEART OF OUR PARKS SCHOOL YEAR RECREATION, CULTURAL AND CORE EDUCATIONAL OUT -OF -SCHOOL TIME PROGRAMS AT JUAN PABLO DUARTE PARK, JOSE MARTI PARK, WILLIAMS PARK, AFRICAN SQUARE PARK AND SHENANDOAH PARK AND APPROPRIATING FUNDS, IN THE AMOUNT OF $1,393,979,68, CONSISTING OF A GRANT, FROM THE CHILDREN'S TRUST, IN THE AMOUNT OF $500,000, WITH REQUIRED MATCHING FUNDS FROM THE CITY OF MIAMI ("CITY"), IN THE AMOUNT OF $893,979,68; ALLOCATING SAID MATCHING FUNDS FROM THE STATE OF FLORIDA, DEPARTMENT OF HEALTH, IN THE AMOUNT OF $32,711.25 AND THE DEPARTMENT OF PARKS AND RECREATION GENERAL FUND IN THE AMOUNT OF $861,268.43; AUTHORIZING THE CITY MANAGER TO EXECUTE AN AGREEMENT, IN SUBSTANTIALLY THE ATTACHED FORM, BETWEEN THE CHILDREN'S TRUST AND THE CITY, FOR SAID PURPOSE. Sponsors: Notes: Indexes: Attachments: 05-00670 Legislation.pdf,05-00670 Exhibit,pdf,05-00670 Summary Form.pdf,05-00670 Children's Trust Letter.pdf, History of Legislative File Version: Acting Body: Date: Office of the City 7/27/2005 Attorney 1 City Commission 7/28/2005 1 Office of the Mayor 8/2/2005 1 Office of the City Clerk 8/4/2005 Action: Sent To: Due Date: Return Date: Result: Reviewed and Approved ADOPTED Signed by the Mayor Office of the City Clerk Signed and Attested by City Clerk Pass City of Miami Page 1 Printed an 1/17/2006 City of Miami Legislation Resolution: R-05-0452 City Hall 3500 Pan American Drive Miami, FL 33133 www.ci,miami.fl.us File Number: 05-00670 Final Action Date: 7/28/2005 A RESOLUTION OF THE MIAMI CITY COMMISSION, WITH ATTACHMENT(S), ESTABLISHING A NEW SPECIAL REVENUE FUND ENTITLED: "THE CHILDREN'S TRUST GRANT," TO FUND THE DEPARTMENT OF PARKS AND RECREATION'S HEART OF OUR PARKS SCHOOL YEAR RECREATION, CULTURAL AND CORE EDUCATIONAL OUT -OF -SCHOOL TIME PROGRAMS AT JUAN PABLO DUARTE PARK, JOSE MARTI PARK, WILLIAMS PARK, AFRICAN SQUARE PARK AND SHENANDOAH PARK AND APPROPRIATING FUNDS, IN THE AMOUNT OF $1,393,979.88, CONSISTING OF A GRANT, FROM THE CHILDREN'S TRUST, IN THE AMOUNT OF $'500,000, WITH REQUIRED MATCHING FUNDS FROM THE CITY OF MIAMI ("CITY"), IN THE AMOUNT OF $893,979.68; ALLOCATING SAID MATCHING FUNDS FROM THE STATE OF FLORIDA, DEPARTMENT OF HEALTH, IN THE AMOUNT OF $32,711.25 AND THE DEPARTMENT OF PARKS AND RECREATION GENERAL FUND IN THE AMOUNT OF $861,268,43; AUTHORIZING THE CITY MANAGER TO EXECUTE AN AGREEMENT, IN SUBSTANTIALLY THE ATTACHED FORM, BETWEEN THE CHILDREN'S TRUST AND THE CITY, FOR SAID PURPOSE. BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI, FLORIDA: Section 1. The following new Special Revenue Fund is established and resources are appropriated as described below: FUND TITLE: THE CHILDREN'S TRUST GRANT RESOURCES: THE CHILDREN'S TRUST $ 500,000 CITY OF MIAMI - MATCHING FUNDS $ 861,268.43 STATE OF FLORIDA DEPARTMENT OF HEALTH $ 32,711.25 APPROPRIATION: THE CHILDREN'S TRUST GRANT $1,393,979.68 Section 2. The City Manager is authorized(1) to execute an Agreement, in substantially the attached form, for said purpose. • Section 3. This Resolution shall become effective immediately upon its adoption and signature of the Mayor. {2} City of Miami Page 1 of 2 Printed On: 1/17/2006 Enactment Number: R-05-0452 File Number: 05-00670 Footnotes: {1) The herein authorization is further subject to compliance with all requirements that may be imposed by the City Attorney, including but not limited to those prescribed by applicable City Charter and Code provisions. {2} If the Mayor does not sign this Resolution, If the Mallory vetoes thiscome ctive at the Resolutiane t shall becomend of ten days from the date it was passed and adopted.Y effective immediately upon override of the veto by the City Commission. Page 2 of 2 Printed On: 1/17/2006 if14' RI Date: 6/27/2005 Commission Meeting Date: 7/28/2005, District Impacted: Citywide Type: ® Resolution ❑Ordinance ❑ Emergency Ordinance ❑ Discussion Item ❑ Other Subject: Resolution accepting a grant AGENDA ITEM SUMMARY FORM FILE ID: 65 Do OD Requesting Department: Parks and Recreation Purpose of Item: To accept.and appropriate a grant, in the amount of $500,000, from The Children's Trust for the purpose of funding the "Heart of Our Parks" Out -of -School time program in five of the city's parks; Jose Marti, Juan Pablo Duarte, Shenandoah, African Square, and Williams. With matching funds in the amount of $893,979,68 consisting of $32,711.25 from the State of Florida Department of Health and $861,268.43 • from the Parks and Recreation's General Fund. Further authorizing the City Manager to execute the necessary documents to accept the grant. Background Information: The Department of Parks and Recreation provides out -of -school time activities to school aged children in various city parks, The grant from The Children's Trust is used to enhance the programming capabilities at five designated parks by funding certified teachers, program supplies, field trip entrance fees and transportation costs, art teachers, and various other components necessary to operating out -of -school time programs. Bucket Impact Analysis YES Is this item related to revenue? YES Is this item an expenditure? If so, please identify funding source below. General Account No: 001000,580301 00) 000, 580302 Special Revenue Account No: 110130 CIP Project No: NO Is this item funded by Homeland Defense/Neighborhood Improvement Bonds? Start Up Capital Cost: Maintenance Cost: Total Fiscal Impact: $0.00 Page t of 2 CI? If using or receiving c Grants Purchasing Chief Final Approvals (SIGN AND DATE) Budget isk Manag Dept. Director City Manager Page 2 of 2 Officers/Elecutive Corptnitte4 David Lawrence Jr, Chair Dr. Wil J. Blechman Vice Chair Valria C. Screen Secretary Octavio F. Verdeja Treasurer Isabel Afanador Executive Committee Marla A, Alonso, Chair Procurement Committee Charlsse Grant, Chair Program Services Committee Dr. Steven E. Marcus, Chair Human Resources The Board at Dir(ctors Dr. Nelson Adams Karen Aronowitz Dr. Linda Blanton George M. Burgess Dr. Rudy Crew Major James DiBernardo Hon. Kathy Fernandez Rundle Luis A, Gazltua Hon. Norman S. Gerstein Josee Gregoire Sara B. Herald Charles M. Hood III Hon. Barbara Jordan Dr, Martin Karp Hon, Cindy S. Lederman Dr. Debbie Nogueras Rep, Juan -Carlos "IC.' Planes Lillian Rivera Adam C. Rosen Thomas M. Rozek Dr. Judy Schaechter Gerald K. Schwartz Hon. Mary Scott Russell Eileen Segal Dr. Jose Vicente Modesto E, Abety President & CEO Maria Arlste-Voisky Legal Counsel The Children'sTrust June 28, 2005 Joe Arrlola City of Miami 444 SW 2 Avenue 8th Floor Miami, Florida 33130 Re: Out -of -School Program Contract Number 506-144 Dear Mr. Arriola: It is a great pleasure to work with you and your organization. We look forward to being part of a program that helps the children and families in Miami Dade county. Enclosed is the contract that must be signed by personnel within your organization authorized to enter Into contracts. Ail contracts need to be fully executed by June 1. Please sign and return the enclosed contract to the following address as soon as possible to avoid a funding delay: The Children's Trust ATTN: Marilyn Roman, Contract Manager 4500 Biscayne Blvd., Suite 201 Miami, Florida 33137 If you have not already sent the following items, please include the Administrative Internal Control Questionnaire, a copy of insurance, and collaborative agreements for site use as applicable. Please note, each agency needs to submit a copy of its policy regarding employee background screening within ten (10) days of execution of the contract. See Section X.4. Employee Background Screening. There Is a change in Advance Payments (See Section V.D.). The Trust offers advance payments only in exceptional cases, 4500 Biscayne Blvd., Suite 201, Miami, Florida 33137 • Tel; 305-571-5600 Fax: 305-571-5615 • www.thechildrenstrust,org Page 2 of 2 Upon final execution by The Children's Trust (The Trust), a copy of the contract will then be forwarded to your agency's designated contact person. If you have any questions please feel free to contact me at (305) 571-5600. Sincerely, Marilyn Roman Contract Manager The Children's Trust (City of �it��rrt January 11, 2006 Ms. Wendy Duncombe, Controller The Children's Trust 4500 Biscayne Blvd., Suite 201 Miami, Florida 33137 Re: Parks and Recreation, Out of School Program - Contract #506-144 Please be advised that the City of Miami operates an ongoing self-insurance program for Automobile Liability, General Liability, Worker's Compensation, Police Professional Liability, and Public Officials Liability in accordance to, and subject to limitations of Florida Statutes, Section 768.28. The City of Miami also maintains an Excess Liability Policy in the amount of $10,000,000.00 per occurrence and $20,000,000.00 general aggregate. The Self Insured Retention limit is $500,000.00. In addition, the City of Miami has in force a Commercial Blanket Policy providing for Real and Personal Property in the amount of $200,000,000,00, subject to $100,000.00 Deductible. Should you require additional information, or have any questions concerning this matter, please do not hes tatecontact the undersigned. Sincerely, / 7 / ;/ .oPIe z D*ni . arrillo Ris Management Administrator DFC:db JOE ARRIOLA City Manager RISK MANAGEMENT 444 G M! 7nri As0nni+1. / Mi,r»i F11111n 711n5141 A•17nn / Faw• f1n5141A.176f1 The Children'sTrust Resolution 2005-25 Revised Recommendations for "Approval of Funding for New Out -of - School Programs RECOMMENDATION ACTION REQUESTED: Approval of Funding for new Out -of -School programs for 2005-06 BUDGET IMPACT: $4,301,707 grant awards is recommended to provide new out of school programs for 4,701 children and youth through 17 providers. BACKGROUND The Children's Trust issued RFP #2005-06 on January 31, 2005, to provide Out -of School -Programs. Out -of School -Programs includes summer, after - school and year-round. This RFP offered funding for new out -of -school programs from June 2005 through May 2006. A bidders' conference was held on February loth. A total of 112 letters of intent were received fornew funding and 35 proposals were submitted by the March 14`h deadline date at 2:00pm. Six proposals were delivered after the deadline, two did not submit the required letter of intent and one letter of intent was submitted late. These applicants were disqualified. This was determined to be a "fatal flaw", because to waive the requirement would have provided an unfair advantage to these applicants. Attachment C contains a listing of the 35 new proposals that were ranked. The maximum available score was 108. Five persons ranked each proposal. This included the chief financial officer, a program department team leader and/or a contract manager, a research & evaluation staff and two independent reviewers. The individual scores are weighted at 25% for each volunteer reviewer and 50% for the Team Leader. The rating criteria was distributed to potential applicants in an RFP addendum and posted on the website. Attachment D contains a listing of the six proposals that had flaws that were submitted, after the deadline date. FISCAL IMPACT: New out -of -school progams will be funded from the following budget categories. Table 1: Summary of Recommended Funding Recommended Funding Level Category Out -of -school programs, ages 5-18 Out -of -school programs for children with disabilities, ages 5--18 Total Amount Budgeted FY 2005 $15,432,502 $4,293,510 $19,726,012 $4,160_,742 $140,965 $4,301,707 PROGRAM IMPACT: It is recommended that programs that scored between 75 and 108 points be funded. This currently includes 17 programs at a cost of $4,301,707. Agencies that scored below 75 points are not recommended for funding. Applicants were sent copies of their scores and the reviewers' comments, and the appeal policy. if following the appeals process, any changes are authorized in these scores resulting in rankings that move applications above 75 points, the next highest ranking proposals would be funded. Final decisions regarding staff recommendations for funding for new programs will be prorated pending the availability of funding after appeals are finalized. The chief financial officer has. reviewed the budget requested by each agency, and recommended that these proposals be funded at 80% of the requested amount if less than $500,000. Three programs requested more than $800,000. and recommendations are to fund each at $500,000.00. Upon board approval, final contract negotiations with each provider will reflect these approved funding levels, listed as "not to exceed" on Attachment C. RESOLUTION NO. 2005-25 RESOLUTION APPROVING $4,301,707 IN GRANT AWARDS TO PROVIDE NEW OUT -OF -SCHOOL PROGRAMS FOR 4,701 CHILDREN AND YOUTH THROUGH 17 PROVIDERS. WHEREAS, this Board issued RFP #2005-06 on January 31, 2005, "Out -of -School Programs ". This RFP offered funding for New Out -of -School (summer, after -school and year-round) programs from June 2005 through May 2006, and WHEREAS, the President/CEO has recommended that all awards to new programs be prorated pending the availability of funding, after appeals are finalized. This includes 17 new programs at a cost of $4,301,707, and WHEREAS, final contract negotiations with each provider by the president/CEO will not exceed the amount recommended on Attachment C; and WHEREAS, the Board has been apprised of the areas that will be addressed by The Children's Trust in the attached documents', and the Board is in agreement with the goals and programs described therein; and WHEREAS, the President/CEO and staff recommend the approval of the grant awards to provide new out -of -school programs for 4701 children and youth through 17 providers, NOW, THEREFORE BE IT RESOLVED BY THE BOARD OF THE CHILDREN'S TRUST, MIAMI-DADE COUNTY, FLORIDA that this Board authorizes the President/CEO to negotiate and sign contracts for the provision of new out -of -school programs with the providers listed in Attachment C. The foregoing resolution was offered by Octavio Verdeia, who moved its adoption.' The motion was seconded by Charisse Grant and upon being put to a vote, the vote was as follows: 17-0-0. The vote was recorded as in the attached roll call sheet. The Chairperson thereupon declared the resolution duly passed and adopted this II day of April, 2005. THE CHILDREN'S TRUST MIAMI-DADE COUNTY, FLORIDA SECRETARY Approved by County Attorney as to form and legal sufficiency. 4