HomeMy WebLinkAboutExhibit 5ATTACHMENT D:
PROGRAMMATIC DATA REPORTING
REQUIREMENTS
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Attachment D
Programmatic Data Reporting Requirements
The Provider shall submit (or require to be submitted by the not -for -profit
organizations providing services related to this Agreement) to The Children's
Trust individual participant demographics, attendance, and outcome data as
requested, using an electronic web -based reporting application, provided by
The Trust, as follows for each program participant:
• Participant demographics shall be entered within seven (7) days of entry
into the program. All participant demographics shall be updated on an
ongoing bask if and when new information is collected.
• Participant attendance/participation in program activities shall be entered
by the fifteenth (15th) day of the month following the end of each month,
exclusive of legal holidays or weekends.
• Participant outcome data collection activities shall be conducted and
reported in an ongoing manner, in accordance with the Scope of -Services
Matrices. Outcome measures (e.g., pretests, posttests, other indicators)
shall be scored and entered within fourteen (14) days of the date of
collection.
Demographics required for individual child participants:
♦ Child's Name (last, first, middle initial)
• Child's Date of Birth
• Gender (male, female)
• Child's Social Security #
• Street Address, City, and Zip Code
♦ Ethnicity (Haitian, Hispanic, Other Caribbean Islander, Other, None of
Above)
• Race (Black/African American, American Indian/Alaskan Native, Asian,
Native
• Hawaiian/Other Pacific Islander, White, Other)
• Miami -Dade County Public Schools ID Number
• Child's Home School
• Child's Highest Grade Level Completed
• Does child have a disability? (yes/no)
• If disabled, what type? (Learning, Emotional/Behavioral, Sensory,
Physical, Profound)
For programs conducting Outreach or Advocacy Activities without direct
contact or only one-time contacts with individuals, Provider shall report or
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require to be reported the numbers of individuals, numbers of contacts,
specific activities/events conducted, and program outcomes, as detailed
within the Scope of Services Matrices, by the fifteenth (15th) day of the
month following the end of each month, exclusive of legal holidays or
weekends.
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