HomeMy WebLinkAboutExhibit 14 aINDIRECT COST
INDIRECT COST
The City's negotiated rate with the U.S. Dept of Housing and Urban Development is
23.5%. The City applies this rate on all federal proposals when applicable. Attached is a
copy of the City's State and Local Department/Agency Indirect Cost Negotiation
Agreement that certifies this rate.
I30
OPy
STATE AND LOCAL DEPARTMENT/ AGENCY
INDIRECT COST NEGOTIATION AGREEMENT
STATE DEPARTMENT/ AGENCY
City of Miami, .Florida
DATE : February 22, 2002
FILING REFERENCE: This,, ..
Replace N.Gg`oti,ation.:Agreernent;,
dated
N/A
The indirect cost rate (s) contained herein is for use on grants and contracts with the Federal
Government to which Office of Management and Budget Circular A-87 applies subject
to the limitations contained in the Circular and in Section II A. The rate(s) was negotiated by the
Department of Housing and Urban Development. In accordance with the authority contained in
Attachment E. Section D.1.b. of the Circular.
SECTION I: RATES
Effective Period
Type From To
Fixed 10/1/01 09/30/02
Rate *
Locations Applications
(2)
1,1111//////////,71'/1/Ill//////0/i////////`///!'///// ///,1/1/7/////,'l.'/1////1/!'f ",li i7L,;•:';ill„i/il ;////////1/////////il
(1) Community Development Block Grant (CDBG) Prop am.
' (2) Wages and Salaries including Fringes Benefits Cost.
lll/Illl/IJ/Illl/lllllll/lJ/IIIIIII//lll/llllll/IIllll111llll/l/lllllH/M/8//ll/111l/ll///////llll//////////1l/lll /ll//llll/////Illl ///l
131
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SECTION II: GENERAL
A. LafITATIONS: Use of the rate(s) contained in this agreement is subject to any statutory
limitations and is applicable to a given grant or contract only to the extent that funds are
available. Acceptance of the rate (s) agreed to herein is predicated on the conditions: (1) that
no cost other than those incurred by the grantee/ contractor or allocated to the grantee/
cpn�ractor ' is ;approved S.tat.e wide/local:'!i;de cost 'allo'cat)on plan w ere included ii its
indti-ectcost.pool•as'lfnallyacr=epted'and that'such.incurrei `edsts are"legal obligations
grantee/contractor and allowable under the governing cost principles, (2) that the same costs
that have been treated.as indirect costs have not been claimed as direct costs, (3) that similar
types of costs have beenaccorded consistent accounting. treatment. and (4) that the -
information provided by the grantee contractor, which was used as a basis for acceptance of
the rate is) agreed to herein is not subsequently found to be materially inaccurate.
B. AUDIT: Adjustment to amounts resulting from audit of the cost allocation plan upon which
the negotiation of this agreement was based will be compensated for in a subsequent
negotiation. .
C. CHANGES: If a fixed or predetermined rate (s) is contained in this agreement, it is based on
the organizational structure and the accounting system in effect at the time the proposal was
submitted. Changes in the organizational structure or changes in the method of accounting for
costs which affect the amount of reimbursement resulting from use of the rate(s) in this
eement, reauire the prior approval of the authorized representative of the responsible
negotiation agency. Failure to obtain such approval may result in subsequen: audit
'disallowance.
HE FLtF.D RA TE(S): The fixed rate(s) contained in this agreement is based on an estimate
of the costs which will be incurred during the period for which the rates applies. When the
actual costs for such period have been determined, an adjustment will be made in the
negotiation following such determine to compensate for the difference between that cost used
:estab]ish the fixed rate and that which would have been used were the actual cost known at
E. NOTIFICATION TO FEDERAL AGENCIES: Copies of thhis document may be provided to
other Federal offices as a means of notifying them of the agreement contained herein,
F. Federal programs currently reimbursing indirect cost to this Department/Agency by means
other than the rate(s) cited in this agreement should be credited for such costs and the
applicable rate cited herein be applied to the appropriated base to identify the proper amount
of indirect costs allocable to the program.
132
3
G. SPECIAL REMARKS: The attached Cost Allocation Plan can be submitted to other Federal/
State agencies to obtained Indirect Cost Rates pertaining to them.
By the Cognizant Agency on Behalf of the Federal Government
Department of Housing and Urban Development
Director. CPD Division, HUD. Florida State Office
Title
February 22, 2002
Date
Negotiated by: Michael Nahirny,
Financial Analyst
By the Municipal Department
N am e
Tide
Date
15r
133
CITY !'I N4GERS OFFICE
1 I P:112: I
i):,z;p:§ciplpartment of Housing and Urban Development
Miami HUD Office, Southeast/Caribbean Region
909 SE First Avenue, Room 500
Miami, FL. 33131-3028
February 22,2002
Mr, , Carlos.
.0 ty ,:Manager.;, City of Miami
Miami Florida 33233-0708
Dear Mr. Gimenez:.
3 =ECT. Deoartmer.tal Tod :_ect Cost Rates for- -
' The City of Miami
Community Development Elock Grant (CDBG) Program
The ;aces in the attached Indirect Cost Necot.iation Agreement.
are :hereby approved for the CDBG program and related programs.
Please sign and return to the Department c= riousing and Urban
Development two (2) origin_=1 of the Attached agreement.
If you =eaui re further information, Please contact M-Michael
e {Lens _ on
also may r`oi ve your mai2yat: `u,...chae nah7rnvghud oo' , —_
:1=4",•ca'90--pt4s
Jack D. Johnson
D rect'cr
:ommun = l _. n n _
-'ewe! opme___
Attachments: 3
cc: Ms. Gwendolyn Warren, Director, Community Development
For more information on HUD programs and what's new at HUD, visit HUD's Home Page on the World
Wide Web at http.•//www.hud•gov/
134
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MANUEL A. DIAZ
MAYOR
February 16, 2005
The Children's Trust
4500 Biscayne Boulevard, Suite 201
Miami, Florida 33137
3500 PAN AMERICAN DRIVE
MIAMI, FLORIDA 33133
43051 250-5300
FAX (305} 654-4001
Re: 2005-2006 Out -of -School Programs Grant
Dear Members of the Board of the Children's Trust:
On behalf of the City of Miami, I would like to express my support for the Heart of Our
Parks program, funded currently by the Children's Trust, which allowed us to provide essential
support services for the children and youth of this City during the critical out -of -school time. The
City of Miami is committed to promoting the learning, fitness, safety and advancement of youth
while strengthening the family and community environment, and this program complements these
goals.
The City of Miami hopes to continue to provide educational, recreational, social and
cultural activities to children in need..I appreciate your consideration of this important out -of -
school program, which has the full and enthusiastic cooperation of the City of Miami.
Sincerely,
55
CONIMITTEES:
INTERNATIONAL RELATIONS
GOVERNMENT REFORM
clexlr::
SUBCOMMITTEE ON
MIDDLE EAST
AND CENTRAL ASIA
DICE Ci jn;
SUBCOMMITTEE ON
WESTERN HEMISPHERE
SUBCOMMITTEE ON
WELLNESS AND
HUMAN RIGHTS
QCongre55 of tie Ziniteb rates
,Ooul5e of 3;epre5elttatibe5
ILEANA ROS-LEHTINEN
IBT`1 DIO7RIC T, FLORIDA
February 16, 2005
The Children's Trust
4500 Biscayne Boulevard, Suite 201
Miami, Florida 33137
Re: 2005-2006 Out -of -School Programs Grant
Dear Members of the Board:
PLEASE RESPOND TO:
2160 RAr6I.Irir1190 J5E OFr-Ic@ BIALDa,ic
wAsHiNavroN, DC 20515-0918
t202)225-3931
Fz;;202) 225-59+20
ri
DISTRICT OFFICE:
9210 $Irr:;ET DRIVE.
SUITE 100
MIArol, FL 33173
{395127S-1800
Fnx: i3051 275-1901
As a member of the newly established U.S. House of Representatives After -School
Caucus, 1 understand the importance of quality out -of -school programming for our children,
particularly those in communities like Miami who have fewer needed resources'available for
them.
I would like to express my strong support for the City of Miami's Heart of Our Parks
prograin, which has been valuably serving vulnerable youth and working families by offering
free, high -quality, safe, and educational programming alternatives during the out -of -school hours.
I am committed to the continuation of much -needed educational, recreational and social
activities for the children of Miami. Such activities help Miami's children to thrive and prosper
and I urge the Children's Trust to continue funding the Heart of Our Parks program.
Sincerely,
Ilea] ra Ros-Lehtinen
Member of Congress
f riINJTTD ON RECYCLED PAnn
56
oo.hua1`EES:
ARMED SERVICES
TACTICAL Asp Atfp LAreo FLAMES
STanrcG+cFOaCZS
SELECT COMMITTEE ON
HOMELAND SECURITY
1NTELUGFHCE �FiO
GLwrTUTEAno PS/A..
CYDERS! awn.. ScuricE.AK)
RESEARCH & DIVLLOIRIENT
RULES'
CONGRESSMAN KENDRICK B..MEEK
February 16, 2005
The Children's Trust
4500 Biscayne Boulevard, Suite 201
Miami, Florida 33137
WASH1NGTCt: OFf10E:
1039 LcrrGw itTH HDuae O,ncE
WAshuonou, DC 7051!
1202) 225-4506
FA 12021226-07T7
OtST1UCT OFFICES
VAR-0 .LOt
!11 N.W. 163aD STARE.
SurrE 315
hsw u GATrDEli6. FL 3311
0051 650--5905
FAA:1305} 690-5951
Bavvnno
10100 PINES 044/LEVAai
&:LING 8, 3Ro Roan
PEEUBROY.E PINES, FL 330.
E954} 45 767
FAX: E954} 450-6759
Dear Members of the Board of the Children's Trust:
I write to express my support for the City of Miami's Heart of Our Parks
program. This program, serving at -risk youth and working families in our community,
has been invaluable by offering free, high -quality, safe, and educational programming
alternatives during out -of -school hours. Quality out -of -school programs for our children
and communities deserve our support, especially those that help the underserved.
Like you, I am committed to much -needed educational, recreational, and social
activities 'for the children of Miami. Such activities help Miami's children thrive and
prosper, and I urge the Children's Trust to continue funding for the Heart of Our Parks
program.
Member of Congress
57
February 18, 2005
To Whom It May Concern:
This letter is to express my appreciation and satisfaction with the After School Program
being held at Shenandoah Park.
I have two sons ages 10 and 14 which have been attending the program for almost one
month now. And I must express how excellent the reading, art, and computer sessions
are. The fitness program being implied is such a great ideal Everything is always
perfectly scheduled, and of course I must mention how great the staff is.
Actually finding a place to have your children in, where you feel content, is not easy to
find.
Sincerely,
Erika Tejeda
2757 SW 10 Street, 41
Miami, Florida 33135
305-510-7982
58
February 18`", 2005
Department of Parks and Recreation
City of Miami
Marina Cadreche
1697 SW 16 St.
Miami, FI 33145
To whom it may concern:
I'm writing this letter to express my appreciation for the excellent Out of
School Program that runs at Shenandoah Park. I'm very pleased with the
educational component that the Children Trust Fund provides.
I'm a single mother who works 10 hours a day; and this program has been
helpful at providing the necessary tools to improve my child' s reading skills
and helping him with his daily homework assignments.
The staff has been highly receptive in attending my child's needs and
accessible to my concerns and feedback. I would like to see more of this
program in the years to come,
Sincerely yours,
Marina Cadreche
59
February 18, 2005
Dear To Whom It May Concern:
My son Mauryce Alexander Colon attends the afterschool program at Shenandoah
Park from Monday thru Friday. This program allows my son to not only associate with
other children his age but it offers a great curriculum. I think it's great to know that there
is a program out there that educates and teaches children even during after school hours.
The science, computer lab, art and reading classes offered in this program have helped
my son academically, his grades have improved within the past few weeks. Also, the
snack is nutritious and excellent for my son's health. I think an excellent program like
this should continue to expand allowing other children a chance to grow in a healthy,
safe, educational and fun environment. Nevertheless, the fact that this program is funded
by the Children's Trust it demonstrates that there are people who care for the children of
tomorrow. Their success relies in not only the parent but also, with the help of the
community. I thank you for supporting this great afterschool escape for our children.
My son enjoys going there everyday and especially enjoys the wonderful field trips
included with this program.
Sincerely,
60
February 18, 2005
.Children Trust Fund
Shanondoah Park
1801 SW 21 Avenue
Miami, FL 33134
To whom it may concern:
As a parent of two children, I am very happy that both can participate in the after school
program. Shanondoah's staff is qualified to be with children. Teaching them Reading, .
Math, and Science helps the children learn more. Their physical activities of Softball,
Tennis, Racquet ball, and Cheerleading help the children physical.
Strongly believe in activities for the children; besides their regular school emphasize that
the children been attended to with care, giving them schedules of activities to do will
keep them away from trouble.
My children when I come to pick them up from this park, they want to stay longer to
participate in the Reading, Science, Math, and the Computer Software Games. By the
way I do not have Computer and Internet at home. As you can see my children benefit
from coming to this park. At least once a week they are asked by their regular school of
some research need to done in the interne and asked to type the homework.
Again, the after school program is so helpful for the parents that have to work knowing
their children are safe and well taken care of .
I do appreciate what is been offer to the children at the park. The staff I speak highly of
Thank you
Mother of Monique & Odette Och a
Eileen Padron Ochoa
Cell 305-479-6914
61
February 18, 2005
To Whom It May Concern:
My daughters Griselle and Jinelle Londono have been attending the after school program
at Shenandoah Park since 2002 and now that the park has been blessed with a grant I
have noticed many wonderful changes in the park and of course with my children too.
Since this program was implemented at Shenandoah Park my children are more clever
and willing to participate in more activities. They have also improved at school with
their Reading, Math, and Science assignments.
I hope that the City of Miami continues to work together with this park because I am sure
that this new program has helped many families just as it has helped mine.
Sincerely yours,
.'e,,i/T:..P./?L'' -"Y-6L-(4--
''Damar-igLaboissiere
62
City of Miami
To Whom It May Concern:
My children Jesus and Amber attend the after school program that the City of Miami provides. They
assist daily activities such as dodgeball, computer lessons, and homework studies. The park has a
great reading instructor with patience and devotion. They also receive science and math tutoring. The
park also provides educational field trips that my childrenenjoy. The staff is like family; they all know my
children and I converse with them daily. They keep me aware of their behavior and progress in reading.
My children look forward to going to summer camp. TheVve become social and happy kids, because of
the aftercare. They have more friends in the afterschool than at their own school. Please make an
exception for Shenandoah Park, for the best interest of the children. Not just my own but, for all the kids
that attend the park. As a single mother I really do appreciate the funds that are given to the City of
Miami. f benefit from it greatly and my children would be heartbroken if they couldn't attend next year.
Sincerely,
Arelhyz Hernandez
63
Elaine Vasquez
4715 N.W. 7th Street #109
Miami, FL 33126
February 18, 2005
To Whom It May Concern:
First and foremost I would like to thank you for implementing such a wonderful
program at Shenandoah Park. My child, Essence Brown, began attending Shenandoah
in January and the benefits have been amazing! I must say that in the beginning I was
very worried about her moving from another park to Shenandoah, however due to the
wonderful staff at Shenandoah, I have the utmost confidence in leaving my child with
them.
The reading, art and science programs are wonderful. Essence is improving her
reading, is getting over her fear of reading out loud and absolutely loves the art and
science activities. The staff there has put together activities in addition to the art,
science and reading programs. They had a Valentine's .Day party, went bowling, and
are going to Monkey Jungle today. The field trips on teacher planning days are
wonderful!
Essence is able to do her homework after she arrives at the park, and says that
the staff is extremely helpful when she does not understand something. This is critical
since I cannot pick her up until 6:30 p.m. By the time we get home, it's time for dinner, a
bath, some quality mommy & daughter time, and then bed.
My daughter has been ill with a stomach infection for several months and is also
being treated for allergies. I have had to pick her up early sometimes to take her to the
doctor and she actually complains if she hasn't completed the activities. On normal
days she wants to stay later than 6:30 p.m.!
Being a single mom, the fact that the program is free has helped tremendously,
especially since I have been spending so much in medical costs in the last couple of
months and am in the process of trying to buy a condo.
I commend the City for implementing such a wonderful program with an
outstanding staff! Once again I would like to Thank you. Should you have any
questions, please do not hesitate to contact me. My daytime phone number is 305-579-
5722 or you can reach me at 305-725-4595.
Sincerely,
,-
.t
/0/)QitiL
Elaine Vasquez
64
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66
RESUME BIOS
Pat Quintana is the Education Leader for the City of Miami Parks and
Recreation Department. She has twenty years of experience in the fields of
environmental education and the creative arts. Pat's main responsibility is to
create, develop and implement education enhancement programs for after
school and summer programs. Additionally, she researches, works with the
Grants Department to complete applications for funding opportunities, and
manages funded projects. She will serve as 'the point of contact for the Parks
Department. Because of her dedication and commitment to Miami youth and
their families; she has received many commendations from community
organizations, environmental organizations, the U.S. Coast Guard, other City
Departments, has received the Outstanding City of Miami Employee of the Year
and is the only City employee to receive a commendation award from the City of
Miami Committee on Beautification and Environment.
67
Education
Professional Experience.,:
11125 S.W. 156 Terrace
Miami, FL 33157
Work (305) 416.1323
Horne (305) 252-1249
Barbara Wade
1972 Roosevelt University Chicago, IL
Bachelors in Sociology
1977 Governor State University Park Forest, IL
Masters Degree in Human Services
1994 -Present City of Miami
Youth At Risk Coordinator
• Developing, implementing and coordinating alternate recreation/social programs
for Youth At Risk
Miami, FL
1988-1990 City of Miami Miami, FL
Special Aide to Mayor Xavier Suarez
• Liaison between the community and mayor's office working with street
gangs.
1993-1996 Florida International University Miami, FL
Adjunct Professor !Anthropology and Sociology
• Taught courses on juvenile delinquency, social deviance, domestic
violence, gangs and violence in comparative sociology
1987-1986 City of Miami Police Department Miami, FL
Gang Activities Coordinator
• Initiated gang awareness training for the entire state for sworn personnel,
public and private sectors
1984-1988
Gang Coordinator
• Documented, analyzed and compiled data based on intelligence through
investigations, street intervention. implemented "Countywide Thrust" and
"Multi -Agency Gang Task (police/social worker) Force"
1980-1982 State Attorney's Office Miami, FL
Director
• Established the first pre-trial diversion program for the 111h Judicial District
Court in Miami
City of Miami Police Department Miami, FL
1978-1980 State Attorney's Office Miami, FL
Past Arrest Unit Supervisor Domestic Violence
• Implemented the first post -arrest unit, red flagging cases to be taken off
calendar, established gender groups for battered men and women
68
2
Extracurricular Activities;
Volunteer Experience;;.:.
Awards: Received
Boards, Committees and
Organizations,
1972-1978
Probation Officer
• Worked an exclusive case load of gang leaders of the Black Stone
Rangers, Black Gangster Disciples, Vice Lords, Latin Kings, Latin
Disciples of the Folk and People Nation and cases related to
dependency, neglect, and adoptions
1976-1977
Clinical Supervisor
• Supervised clinical staff of 30 prepared budgets and initiated the first drug
exchange program with Starke Prison. Initiated the first diversionary
program with the courts
Cook County Juvenile Court Chicago, IL
Methadone Out -patient Clinic Jacksonville, FL
1968-1971 Department of Development & Planning City of Chicago
Resident Planning Intern
• Worked with a Multi -discipline team to provide a comprehensive program
for the City's 25 year plan
Custody Investigator - Conducted home studies with 11`11 Judicial Circuit Court
Family Division
Positive Links Inc. Volunteer Director - Anti -Gang program empowering former
rival gang leaders to channel negative energy in a positive direction
Wade's Professional Services - Conduct seminars, workshops, gang clinics on
trends, analysis and positive impact.
University of Miami Athletic Department - Conflict Resolution— R.E.S.P.E.C.T.
The Woodlawn Organization (TWO) — Community Organizer, Chaired Youth and
Housing Cormittee, counseled over 2000 rival gang members. Woi1c d with the
City Chicago Police on gang identification.
Martin Luther King Vision Award, Giraffe Award, Sojourner Truth, Model Cities,
Who's Who of Women in America and Key to the City of Birmingham, AL.,
Candidate for the Lewis Hines Award
Consultant, OJJDP, Member SCLC, Member AAUW, Youth Crime Task Force
Metro Dade, Weed & Seed Steering Committee, Trustee, The Jefferson Reaves
Community Medical Center, National Women Sports Organization, Jefferson Reeves
Health Center, Co -Chairperson Youth Leadership - Empowerment
69
3
Professionalffraining
and Certifications
Former Licensed Social Worker (Illinois Lic. #069-001230, Commissioned
Probation Officer, Cook County Juvenile Court Short Term Client System, Crisis
Intervention of Drugs (NIDA) 40 hours Certified, Parent Effective Training 8 weeks,
Reality Therapy, Cook County Juvenile Court, Alcoholism, Lutheran Hospital 8
weeks, Law Enforcement & Drug Abuse Pharmacology 9 weeks, Stress Management
and Supervision 1 year, National Institution of Law Enforcement Workshop 40
hours, Police/Community Relations, Clinical Supervision University of Florida,
Police Officers Mental Health Miami Mental Health, FDLE Academy Organized
Crime Institute, Intervention on Drugs (NIDA) 40 hr., Chicago, Parent Effective
Training 8 weeks, Chicago Reality Therapy, Cook County Juvenile Court,
Alcoholism, Chicago, Lutheran Hospital 8 weeks, Law Enforcement & Drug Abuse
Pharmacology 9 weeks, Chicago, Stress Management and Supervision 1 year, Miami
National Inst. Of Law Enforcement Workshop 40 Hrs, San Diego Police/Community
Relation, 40 hrs, Miami Clinical Supervision -University of Florida, Police Officers
Mental Health -Miami Mental Health, FDLE Academy Organized Crime Institute - 12
hrs.
70
Adina L. Diaz
2995 S.W. 20th St.
Miami Fl. 33145
Phone: 305-856-9551
Cellular: 786-395-3785
Objective
To maintain a position that will fully utilize my skills and experience to contribute to a
department's overall growth and stability.
Education
• June 1994, High School Diploma, Coral Gables Sr. High School
• 1999-Present, Pursuing an A.A. Diploma, Miami Dade Community College
Awards
• City of Miami, Perfect Attendance
Dec. 2000-2003
• City of Miami, Certificate of Promotion
Recreation Specialists , Feb. 23, 2000
Work Experience
• April 2004— Present
City of Miami, Park Manager I
My duties consist of managing, supervising, and implementing Citywide recreation programs
• January 2000— April 2004
City of Miami, Recreation Specialist
I instructed and supervised participants in a variety of activities such as games, arts and craft, aquatics,
team sports, for all age groups. I supervised children in many special events such as the Easter Egg
Hunts, Snow in the Sunshine, football, basketball, baseball games, etc.
March 1999— January 2000
City of Miami, Staff Services Aide
Maintained updated files of various events ensuring that all requirements were met, monitored and
logged all permits and insurance documents, checking for compliance with established guidelines
and forwarded to Risk Management.
• May 1993— February 1999
City of Miami, Recreation Aide
Conducted recreation activities such as games, team sports, arts and crafts, aquatics, ect., for all age
groups.
Licenses and Certificates
• 06-11-1999, Developmentally Appropriate Practices for Young Children - Department of Children and
Families
• 07-21-1999, Introductory Child Care Training Course - Department of Children and Families
• 07-08-2004/2007, First Aid , given by: City of Miami - Parks and Rec.
• 07-08-2004/2005, CPR/AED for the Professional Rescuer, given by: City of Miami - Parks and Rec.
• 02-08-2005/2008, Aquatic Facility Operator, National Recreation and Park Association
71
a Education
Employment
o Personal
Gabriel Rojas
3085 NW 1 St. Miami, FL. 33125
Home: (305) 634-8405 Cellular: (786) 457-3985
Bachelor of Science in Physical Education with a specialized
track in Sports Management
Florida International University, December 2001 (Miami, FL.)
Associates of Arts Degree
Miami -Dade Community College, December 1997 (Miami, FL.).
Juvenile Assessment Center, May 2004 — Present (Miami, FL.)
Certified Juvenile Probation Officer
• Screen and intake juvenile criminal offenders
Office of Youth and Family Development, Delinquency Prevention
Services, Miami -Dade County Department of Human Services,
April 2003-December 2003 (Miami, FL.)
Juvenile Services Specialist (Temporary Social Worker Employee
through Tri-State Employment Agency)
■ Case Management Specialist
■ Assign and oversee the sanctions allocated to the juvenile
delinquents.
Ransom Everglades High School, October 1998-April 2003
(Miami, FL.)
Basketball Coach /Softball Coach /Intern
• Head Coach of the school's Junior Varsity Boys' Basketball Team
• Assistant Coach of the school's Varsity Boys' Basketball Team
• Head Coach of the school's Junior Varsity Girls' Softball Team
• Interned with the school's Athletic Department
St. Brendan High School, September 2001-June 2002 (Miami, FL.)
Substitute Teacher
■ Substituted a wide variety of classes
Rockway Park, Miami -Dade County Parks and Recreation
Department Region 4, June 1996-April 2001 (Miami, FL)
Recreational Leader/Park Service Aide 111 I
• Director of Sports Development Program & Senior Citizen Program
• Supervised a full staff of counselors & delegated duties, such as 1
cleaning and child supervision
• Coached and coordinated many different sporting activities:
Flag Football, Basketball, and Softball
■ Bilingual - Fluent in both English and Spanish
• Adapt easily to new concepts and responsibilities
• Highly self -motivated, hard working, and dependable
❑ References Available upon request
Manny Pelaez
10 years Supervising Children
10 years running programs
10 years Grounds Maintenance
4 years Landscape supervisor
10years Park Manager
Ran —Summer Camp
-Football league
- Basketball
- Baseball
-participating in Nike League
Certifications
- Pool operators license
- CDL
- First Aid
73
Tyrone Miller
18 years supervising children
7 years Running Programs
8 years rec aide
3 years rec specialist
7 years Park Manager
Ran/Runs
Weight program
Aerobics
Fitness for obese children
Computer Class
After school programs
Girls Club
Certifications
- Pool
-Customer Service
- Law Enforcement
-First Aide
- AED Training (resuscitation machine)
-weight training
74
Olinda Alexis
21 years supervising Children
5 years running programs
14 years rec aid- African Square
6 years rec specialist- African Square
1 year Park Manager- African Square
Ran/Runs —Arts and Crafts
- 4-H
-Basketball
-Football
-Track and Field ,
- Computer Lab
-Tutoring
-Ceramics
Certifications
CPR
Professionalism and Ethics
Resolution Conflicts
First Aid
75
Kim Sands
Bachelors of Education
14 years supervising children
14 years running programs
8 years Women's Tennis Coach U Miami
6Years city of Miami
2years Tennis Supervisor for the City of Miami
lyear park manager I at Moore (tennis center)
__January Park Manager 2 at Moore Park
Ran programs in conjunction with Go Girl Go, Boys and Girls Club
Ran tennis clinics and camps at UM
Ran girls in sports clay jamboree
Runs Serena girls Club
Runs Althea Gibson Girls Club
Certifications
First Aid
Swimming
Professional Tennis
USTA
USPTR
76
PARK TENDER Z
Occupational Code: 6005
Salary. Range: 17A
Status: Classified
FLSA: Non-exempt
Established: 11/72
Revised: 12/8 8 3/91 7/01 8/02
NATURE OF WORK:
Semiskilled work involving manual duties and supervision over any assigned Laborers and/or
Grounds Tenders in maintaining playgrounds and parks to include golf courses.
Work involves the performance of semiskilled and manual duties in maintaining parks, ball
diamonds, golf courses, tennis and shuffleboard courts, and other playground areas. Supervision
may be exercised over a group of Laborers and/or Grounds Tenders doing similar work. Duties
involve overall responsibility for a smaller park having no or very limited athletic and
recreational activities, or responsibility for assisting Park Tenders II in the performance of work
at larger parks. When in charge of a park, work is done without close supervision, and may be
subject only to frequent periodic inspections by a supervisor. Instructions are received for
assignment to particular park, golf course or playground area, and thereafter instructions are
usually not given unless there is some change in the routine of work to be performed. At larger
parks, a Park Tender 1 is under the supervision of a Park Tender II.
ESSENTIAL FUNCTIONS: (The examples of work Listed in this class specification are not necessarily
descriptive of any one position in the class, The omission of specific statements does not preclude management from
assigning specific duties not listed herein if such duties are a logical assignment for the position. Examples of work
performed are not to be used for allocation purposes.)
Supervises the work of assigned Grounds Tenders and Laborers.
Has overall responsibility for day-to-day operation of a small park.
Works with the public, community and recreation leaders to assure readiness of facilities for
recreational activities.
Seeds, hoes, cultivates and gives general care to Iawns, fairways, greens, tees and grounds.
Removes dirt, rubbish, weeds, leaves and other refuse from grounds.
Edges, mows and trims hedges and trees. Dresses backfilled trenches, replacing grass, flowers
and shrubs where removed.
77
6005 6005
PARK TENDER X (Cont.)
Grooms and lines baseball, diamonds, tennis courts, football fields, soccer fields and other playing
fields, and prepares golf courses for use.
Clean recreation building and replenishes lavatory supplies.
Prepares recreation building for social functions. Sets up stage, tables, chairs and related
equipment.
Prepares reports as required.
Answers questions of the general public regarding area facilities.
May be assigned to work at a larger park to assist a Park Tender II.
May be required to drive City vehicles over 10,000 lbs with air brakes, to transport crew and/or
equipment to the designated park.
Performs other related work as required.
DESIRABLE KNOWLEDGE, ABILITIES AND SKILLS: (The knowledge, abilities and skills
identified in this class specification represent those needed to perform the duties of the class, Additional knowledge,
abilities and skills may be applicable for individual positions in the employing departments.)
Some knowledge of the care of flowers, trees and shrubs, grasses and other ground coverings.
Some knowledge of grounds, grasses and custodial maintenance methods and techniques, to
include operation of specialized mouring equipment.
Ability to perform manual labor under varying climactic conditions.
Ability to supervisee assigned staff.
Ability to follow simple oral and written directions.
Ability to work with the public, community and recreation leaders.
Skill in the operation and care of such tools and equipment as hand sprayers, lawn mowers and
rollers.
78
6005 6005
PARK TENDER I (Cont.)
REQUIREMENTS:
Completion of the ninth grade. Considerable (2 - 4 years) experience in the care and maintenance
of grounds, as a Grounds Tender or equivalent. Possession of a current State of Florida CDL
License (class C or higher).
OR
Equivalent combination of training and experience.
TOOLS AND EQUIPMENT:
Riding mower, power prunner, weed eater, hand sprayer, edger, scooter and tractor.
PHYSICAL DEMANDS: (The physical demands described here are representative of those that must be met
by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made
to enable individuals with disabilities to perform the essential functions.)
Work is performed primarily in an outdoor envirorunent. While performing the duties of this job,
the employee is frequently required to walk, climb, sit, stand, hear, talk, and use hand to finger,
feel or operate objects. Light lifting (up to 15 lbs.) is frequently required. Occasionally, heavy
lifting (up to 50 lbs.) is required
WORK ENVIRONMENT: (The work environment characteristics described here are representative of those
employee encounters while performing the essential functions of this job. Reasonable accommodations may be made
to enable individuals with disabilities to perform the essential functions.)
Work is performed primarily in an outside environment. The employee may be exposed to
inclement weather conditions, dust or fumes. The noise level outside is usually medium to loud.
79
PARK TENDJ,R II
Occupational Code: 6007
Salary Range: 19A
Status: Classified
FLSA: Non-exempt
Established: 11/72
Revised: 12/88 7/01
NATURE OF WORK:
Semiskilled and manual work in the supervision of and participation in dities performed by
Laborers, Grounds Tenders or Park Tenders I in maintaining parks and playgrounds.
Work involves scheduling, overseeing and participation in the performance of semiskilled,
manual duties in maintaining parks, ball diamonds, tennis and shuffleboard courts, other
playground areas, scenic parks, gardens, marinas and any other facilities located on or made a
part of the responsibility of the designated Park Tender I1, and the supervision of Laborers and/or
Grounds Tenders doing similar work. Work in this class involves overall responsibility for Iarger
parks having a large variety of athletic, recreation or other assigned activities. Work is done
without close supervision and may be subject only to frequent periodic inspections by a
supervisor. Instructions are received for assignment to a particular park or playground area, and
thereafter instructions are usually not given unless there is some change in he routine of work to
be performed. Supervision is exercised over assigned Grounds Tenders and Park Tenders I. This
class is differentiated from that of a lower class due to the responsibility for larger sized parks
having activities of a greater variety.
ESSENTIAL FUNCTIONS: (The examples of work listed in this class specification are not necessarily
descriptive of any one position in the class. The omission of specific statements does not preclude management from
assigning specific duties not listed herein if such duties are a logical assignment for the .position. Examples of work
performed are not to be used for allocation purposes.)
Exercises responsibility for the day-to-day operations of a large sized park with a variety of
recreational activities and often other kinds of activities.
Supervises, and may participate in seeding, hoeing, mowing, edging, trimming, spraying water,
fertilizing and giving general care to lawns and shrubs.
Supervises and may participate in the preparation of athletic fields for use by performing such
functions as brooming, dragging, marking, etc., to keep a large variety of fields in good condition.
80
Supervises and may participate in duties to keep recreational and athletic facilities clean and
maintained in good condition. Replenishes supplies.
Supervises and may participate in the policing of grounds, buildings and fields to maintain order
and prevent destruction of property.
Supervises and may participate in the minor repair and servicing of equipment used in the parks.
Works with the public in the, community and recreational leaders to assure readiness of park
facilities for scheduled activities.
Supervises the maintenance and operation, if designated, of any other activities that maybe
located on or off the park area to which assigned.
Supervises the maintenance of any assigned specialized gardens, areas or facilities such as rock
gardens or the Japanese garden.
Meets the general public or tourists, answering questions regarding the facilities.
Prepares and submits required reports.
May be required to drive City vehicles over 10,000 lbs with air brakes, to transport crew and/or
equipment to the designated park.
Performs other related duties as required.
DESIRABLE KNOWLEDGE, ABILITIES AND SKILLS: (The knowledge, abilities and skills
identified in this class specification represent those needed to perform the duties of the class. Additional knowledge,
abilities and skills may be applicable for individual positions in the employing departments.)
Considerable knowledge of the care of flowers, trees and shrubs, including those in more
specialized gardens such as rock gardens, etc.
Considerable knowledge of grounds and custodial maintenance methods and techniques.
Considerable .knowledge of facilities required for athletic, recreational, tourist attractions, and
other activities of specialized nature.
Ability to perform manual labor under varying climactic conditions.
Ability to work with and meet the public and recreational leaders.
Ability to follow simple oral and written instructions.
Ability to schedule work, make assignments and supervise the work of employees.
Skill in the operation and care of such tools and equipment as hand sprayers, lawn mowers and
rollers, and the ability to train others when necessary.
81
REQUIREMENTS:
Graduation from high school or vocational school. Thorough (4 — 7 years) experience in the care
and maintenance of grounds and other specialized facilities required for athletics, recreational or
other activities. Some (6 months — 2 years) experience in the position of Park Te.der 1 or its
equivalent. Possession of a current State of Florida CDL License, Class C or higher.
OR
Equivalent combination of training and experience.
TOOLS AND EQUIPMENT:
Chain saw, Riding mower, blower, weed eater, power-prunner, edger, scooter and tractor.
PHYSICAL DEMANDS: (The physical demands described here are representative of those that must be met
by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made
to enable individuals with disabilities to perform the essential functions,)
Work is performed primarily in an outdoor environment, While performing the duties of this job,
the employee is frequently required to walk, climb, sit, stand, hear, talk, and use hand to finger,
feel or operate objects. Light lifting (up to 15 lbs.) is frequently required. Occasionally, heavy
lifting (up to 50 lbs.) is required
WORK ENVIRONMENT: (The work environment characteristics described here are representative of those
employee encounters while performing the essential functions of this job. Reasonable accommodations may be made
to enable individuals with disabilities to perform the essential functions.)
Work is performed primarily in an outside environment. The employee may be exposed to
inclement weather conditions, dust or fumes. The noise level outside is usually medium to loud.
82
PARK AND RE .YREATION MANAGER I
Occupational Code: 6080
Salary Range: 23A
Status: Classified
FLSA: Exempt
Established: 10/94
Revised: 11/02 11/03
NATURE OF WORK:
This is professional, supervisory work managing small neighborhood or less complex park and/or related
facilities.
Employees in this class are responsible for managing and supervising small neighborhood or less complex
facilities and recreational and educational programs such as: ball fields, tennis centers, recreation centers,
handball courts, parks, and tutoring. Depending on staffing levels, employees in the positions would
function as working supervisors responsible for the accomplishment of established recreation, educational,
and maintenance goals and objectives. Work emphasis is placed on recreational, educational, and park
maintenance management, revenue producing activities, program development and administration. The
positions under this class require extensive responsible independence of action and latitude for problem
solving in accordance with departmental policies. Employees will be assigned to manage the operations of
parks and related facilities which are located throughout the community, away from the Departmental
offices. The jobs not of a routine clerical or ministerial nature.
Supervision is exercised over parks and recreation personnel engaged in facility maintenance and
recreational and educational programming. Supervision is received from a senior administrator who
receives work for achievement of objectives through inspections, personal conferences or written reports.
ESSENTIAL FUNCTIONS: (The examples of work listed in this class,, specification are not necessarily descriptive of any
one position in the class. The omission of specific statements does not preclude management from assigning specific duties not listed
herein if such duties are a logical assig
nment gnment for the position. Examples of work performed are not to be used for allocation purposes.)
Assigns and reviews the work of subordinate recreation and maintenance personnel engaged in conducting
a limited recreation program, organized athletic events, games and special or generalized classes of
instruction for all age groups in a variety of recreational and educational activities.
Coordinates activities of crews engaged in Iandscape maintenance procedures such as fertilization and pest
control; issues work orders for repair of equipment or facilities by various tradesmen; identifies needs for
renovation or replacement of facilities or equipment.
In the absence of assigned personnel, performs maintenance and recreation functions as required.
6080 6080
PARK AND RECREATION MANAGER I (cont.)
Assigns and reviews the work of subordinates engaged in the maintenance of a park; directs maintenance
activities such as litter removal, parking lot cleanup, trimming of trees and shrubs, Edging, mowing,
watering, fertilization, non -selective weed control and ball field maintenance.
Directs and coordinates a diversified program of aquatic events and activities of a swimming pool facility.
Assists subordinates in program administration of a small facility; offers advice and assistance on unusual
or difficult problems; directs safety and energy conservation programs.
Meets with organized groups and individuals in order to define specific needs and interests and to adapt the
program to such factors.
Confers with supervisors to plan overall city programs and maintains maximum participation; schedules
diversified recreation activities; rearranges work schedules in the event of postponement or cancellation.
Prepares reports on facility operation, maintenance and participation; makes recommendations concerning
program application and possible improvement; prepares budget estimates.
Requisitions equipment, materials and supplies and maintains inventory.
Makes recommendations regarding hiring, discipline, and promotion of subordinates; authorizes leave and
overtime; evaluates and rates employee performance.
Performs related work as required.
DESIRABLE KNOWLEDGE, ABILITIES AND SKILLS: (The knowledge, abilities and skills identified in this
class specification represent those needed to perform the duties of the class. Additional knowledge, abilities and skills may be applicable
for individual positions in the employing departments.)
Considerable knowledge of the principles, practices and techniques of public park and recreation
operations.
Some knowledge of various activities which make up a comprehensive recreational and educational
programs and equipment requirements of all common recreational and educational activities.
Some knowledge of maintenance requirements of parks, playgrounds athletic fields, pool facilities, and
other recreational facilities.
Some knowledge of the safety hazards inherent in the use of the types of facilities to which assigned and of
necessary precautionary measures, including first aid practices.
Some knowledge of community characteristics and particular programming needs.
Some knowledge of turf management, fertilizing, irrigation and preventive maintenance.
84
6080 6080
PARK AND RECREATION MANAGER I (cont.)
Some knowledge of supervisory principles and practices.
Ability to •.,atablish and maintain effective public relations with the comi.,unity and peers.
Ability to keep records and to prepare and submit reports.
Ability to express ideas and information clearly and concisely.
Ability to supervise subordinates in a manner conducive to full performance.
REQUIREMENTS:
Considerable (2 — 4 years) supervisory experience in public park and recreation services and an associate's
degree from an accredited college
OR
• Equivalent combination of training and experience beyond a high school diploma.
TOOLS AND EQUIPMENT:
Small , turf and grounds maintenance equipment, i.e. cushman; copy machine; personal computer;
calculator; small hand tools; and field marking machine.
PHYSICAL DEMANDS: (The physical demands described here are representative of those that must be met by an employee to
successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities
to perform the essential functions.)
While performing the duties of this job, the employee is frequently required to stand, walk, reach and lift
above and below shoulders, use hand and finger dexterity, file, and use the telephone. Occasionally an
employee is required to sit, run, push, pull, bend, squat, kneel, crawl, recline,. balance, reach above
shoulders, light lifting (up to 15 lbs.), lift from floor, lift bulky items, climb stairs and ladders.
WORK ENVIRONMENT: (The work environment characteristics described here are representative of those employee
encounters white performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with
disabilities to perform the essential funclions.)
Work is performed in an outside and inside environment. The employee will frequently be required to
work overtime, evenings and/or nights and occasionally will work under stressful situations, and through
breaks. The employee may be exposed to inclement weather conditions, which includes high temperatures,
dust and fumes. The noise level outside is usually medium to loud.
85
PARK AND RECREATION MANAGER II
Occupational Code: 6081
Salary Range: 26A
Status: Classified
FLSA: Exempt
Established: 10/94
Revised: 11/02 11/03
NATURE OF WORK:
This is professional, supervisory work managing a moderate to complex park and/or related
facilities.
Employees in this class are responsible for managing and supervising moderate to complex
recreational and educational programs and facilities such as: ball fields, tennis centers, recreation
centers, handball courts, pools parks, and tutoring. Depending on staffing levels, employees in
the positions would function as working supervisors, responsible for the accomplishment of
established recreational, educational, and maintenance goals and objectives. Work emphasis is
placed on recreational, educational, and park maintenance management, revenue producing
activities, program development and administration. The positions under this class require
extensive, responsible independence of action and latitude for problem solving in accordance
with departmental policies. Employees will be assigned to manage the operations of parks and
related facilities which are located throughout the community, away from the Departmental
offices. The job is not of a routine, clerical or ministerial nature.
Supervision is exercised over parks and recreation personnel engaged in facility maintenance and
recreational and educational programming. Supervision is received from a senior administrator
who reviews work forachievement of objectives through inspections, personal conferences or
written reports.
ESSENTIAL FUNCTIONS: (The examples of work listed in this class specification are not necessarily
descriptive of any one position in the class. The omission of specific statements does not preclude management from
assigning specific duties not listed herein if such duties are a logical assignment for the position. Examples of work
performed are not to be used for allocation purposes.)
Assigns and reviews the work of subordinate park maintenance and recreation staff engaged in
programs consisting of organized athletic events, games, instructional classes and facility
maintenance.
86
6081 6081
PARK AND RECREATION MANAGER II (cont.)
Coordinates activities of crews engaged in landscape maintenance pi.,cedures such as pruning,
transplarnting or large plant materials or tree removal; reviews '.:irk orders for repair of
equipment or facilities; evaluates needs for renovation or replacement .o.'.facilities or equipment.
Coordinates diversified program events in a moderate to complex park; directs subordinate staff
engaged in organizing competitive team sports activities; schedules special events.
Provides assistance with difficult or unusual problems; coordinates safety and energy
conservation programs.
Organizes and supervises recreational and educational programs to satisfy community interests
and needs; conducts tournaments in various athletic events; participates in rules committee work;
handles publicity. and awards to promote interest and participation.
Inspects parks, determines maintenance needs and supervises equipment maintenance procedures;
prepares reports and monitors budget expenditures.
In the absence of assigned personnel, performs maintenance and recreation functions as•required.
Attends conferences and workshops to exchange information; develops new services and
coordinates efforts with other agencies to reduce duplication of services.
Develops procedures to increase recreational, educational, and maintenance efficiency.
Requisitions equipment and supplies and prepares periodic reports.
Makes recommendations regarding hiring, discipline and promotion of subordinates; evaluates
and rates employee performance.
Performs related work as required.
DESIRABLE KNOWLEDGE. ABILITIES AND SKILLS: (The knowledge, abilities and skills
identified in this class specification represent those needed to perform the duties of the class. Additional knowledge,
abilities and skills may be applicable for individual positions in the employing departments.)
Considerable knowledge of principles, practices and techniques of public park and recreation
operations.
Considerable knowledge of various activities which make up a comprehensive recreational and
educational program and equipment requirements of all common recreational and educational
activities.
Considerable knowledge of maintenance requirements of parks, playgrounds, athletic fields, pool
facilities and other recreational facilities.
87
6081 6081
PARK AND RECREATION MANAGER II (cont.)
Considerable knowledge of the safety hazards inherent in the use of the types of icilities to
which assigned and of necessary precautionary measures including first aid practices.
Considerable knowledge of community characteristics and particular programming needs.
Some knowledge of turf management, fertilizing, irrigation and preventive maintenance.
Considerable knowledge of supervisory principles and practices.
Ability to select games and activities suitable to the needs and desires of all age groups.
Ability to establish and maintain effective public relations.
Ability to coordinate recreational, educational, and maintenance activities.
Ability to coordinate comprehensive recreational and educational programs that satisfy
community needs.
Ability to supervise preparation of records and reports or to prepare them.
Ability to supervise subordinates in a manner conducive to full performance.
Ability to express ideas and information clearly and concisely.
REQUIREMENTS:
Some (6 months — 2 years) supervisory experience in public park and recreation services and
graduation from an accredited college or university with major coursework in park and recreation
administration or related field
OR.
Equivalent combination of training and experience beyond a high school diploma.
SPECIAL REQUIREMENT: Pool Operator's license required.
TOOLS AND EQUIPMENT:
Small turf and grounds maintenance equipment (Le. cushman); copy machine; personal computer;
calculator; small hand tools; pool pump; and field marking machine.
88
6081 6081
PARK AND RECREATION MANAGER II (cont.)
PHYSICAL DEMANDS: (The phy:ical demands described here are representative of those that must be met
by an employee to successfully perform the .sential functions of this job. Reasonable accommodations may be made
to enable individuals with disabilities to perform the essential functions.)
While performing the duties of this job, the employee is frequently required to stand,
walk, reach and lift above and below shoulders, use hand and finger dexterity, file, and
use the telephone. Occasionally an employee is required to sit, run, push, pull, bend,
squat, kneel, crawl, recline, balance, reach above shoulders, light lifting (up to 15 lbs.),
lift from floor, lift bulky items, climb stairs and ladders.
WORK ENVIRONMENT: (The work environment characteristics described here are representative of those
employee encounters while performing the essential functions of this job. Reasonable accommodations may be made
to enable individuals with disabilities to perform the essential functions.)
Work is performed in an outside and inside environment. The employee will frequently
be required to work evenings and/or nights, work under stressful situations, and through
breaks. The employee may be exposed to inclement weather conditions, which includes
high temperatures, dust and fumes. The noise level outside is usually medium to loud.
89
RECREATION SPECIALIST
Occupational Code: 6149
Salary Range: 18A
Status: Classified
FLSA: Non-exempt
Established: 4/83
Revised: 12/88 11/02
NATURE OF WORK:
Limited supervisory work conducting numerous recreation programs in a medium or srnaIl
recreational facility within the City of Miami.
Work involves responsibility for conducting recreation activities for residents of all age groups.
An employee is responsible for implementing pre -designated recreational activities at a medium
or small park or facility. Employees exercise independent judgment in conducting assigned
activities as outlined by Recreation District Supervisor. Limited supervision may be exercised
over subordinates engaged in recreation or maintenance activiies. Supervision is received from
the Recreation District Supervisor who reviews work for attainment of results, program
effectiveness and adherence to standard policy and procedures. Requires extensive public contact
and may be required to work flexible schedule.
ESSENTIAL FUNCTIONS: (The examples of work listed in this class specification are not necessarily
descriptive of any one position in the class. The omission of specific statements does not preclude management from
assigning specific duties not listed herein if such duties are a logical assignment for the position. Examples of work
performed are not to be used for allocation purposes.)
Conducts general recreation activities such as games, team sports, arts and crafts, aquatics, etc.,
for all age groups.
Organizes, coaches and referees athletic games, sports events and other recreation activities.
Promotes sportsmanship among team members and maintains discipline.
Issues, collects and inspects all games, playground equipment and supplies. Maintains an
inventory control list of recreational equipment located at the facility. Collects fees for various
activ ities.
Prepares activity reports and maintains attendance records of part time personnel.
Assists in the enforcement of recreation center rules and regulations. Renders first aid in case of
minor injuries.
90
6149 6149
RECREATION SPECIALIST, (Cont.)
P'rforms maintenance activities to prevent equipment malfunction and maintain a clean and
�'. '.erly facility. Includes maintenance of ball fields. •Fo
Performs other related work as required.
DESIRABLE KNOWLEDGE, ABILITIES AND SKILLS: (The knowledge, abilities and skills
identified in this class specification represent those needed to perform the duties of the class. Additional knowledge,
abilities and skills may be applicable for individual positions in the employing departments.)
Considerable knowledge of the rules and regulations of instruction in he fundamentals of a
variety of team and individual sports.
Some knowledge of the principles, practices and techniques of the assigned special recreation
areas.
Some knowledge of the principles and techniques of first aid.
Ability to select games and activities suitable to the needs and desires of all age groups.
Ability to keep records, prepare reports and maintain material inventory.
Ability to gain confidence and arouse enthusiasm of groups and individuals, and to lead them in
recreational activities.
Ability to understand and follow oral and written instructions.
Ability to maintain effective working relationships with fellow employees and the general public.
REQUIREMENTS:
Associate's degree in Recreation or Physical Education. Considerable (2 — 4 years) experience in
supervisory team and individual sports and other general and specialized recreation activities
OR
Equivalent combination of training and experience.
TOOLS AND EQUIPMENT:
Small turf and grounds maintenance equipment, ie. cushman; copy machine; personal computer;
calculator; small hand tools; and field marking machine.
91
6149 6149
RECREATION SPECIALIST, (Cont.)
PHYSICAL DEMANDS: (The physical demands described here are representative of th that must be met
by an employee to successfully perform the essential functions of this job. Reasonable accommoae.,ions may be made
to enable individuals with disabilities to perform the essential functions.)
While performing the duties of this job, the employee is frequently required to stand, walk, file,
reach above and below shoulders, lift from arm level, and use the telephone. Occasionally an
employee is required to run, push, pull, bend, squat, kneel, climb stairs and ladders, lifting from
floor, use hand and finger dexterity. Light lifting (up to 15 lbs.) is frequently required.
Occasionally, heavy lifting (up to 501bs.) is required.
WORK ENVIRONMENT: (The work environment characteristics described here are representative of those
employee encounters while performing the essential functions of this job, Reasonable accommodations may be made
to enable individuals with disabilities to perform the essential functions.)
Work is performed primarily in an outside environment. The employee will frequently be
required to work nights. The employee may be exposed to inclement weather conditions, dust
and fumes. The noise level outside is usually medium to loud.
92
RECREATION AIDE I
Occupational Code: 9071
Salary Range: 351
Status: Part-time
FLSA: non-exempt
Established: 2/90
Revised: 9/91 3/00
Assists in planning, organizing and instructing children and adults in various recreational and sports activities.
Assists with conducting specialized activities related to recreation centers and playgrounds. May serve as
scorekeeper, timekeeper, referee or umpire in various sports activities. Assists in the preparation of activity and
attendance reports as needed. Assists with the setup and making of ball fields for games, practices or special
events. Assists in the preparation of schedules for recreation activities. Assists in collecting and accounting for
monies received from fees and charges. May be required to perform custodial tasks for the recreation facility.
Cleans and sets up rooms for recreation activities. May be required to perform light ground maintenance tasks
(i.e., picking up litter on the playground or around recreation facility, garbage disposal, etc). Performs related
work as required.
An employee in this classification will report to the Recreation Specialist or Senior Recreation Specialist in
charge of the recreation facility or playground.
REQUIREMENTS:
Graduation from high school or its equivalent. Some (6 months — 2 years) experience in recreational activities is
desirable.
93
CLERICAL WORKER, T
Occupational Code: 9201
Salary Range: 03T
Status: Temporary
FLSA: non-exempt
Established: 7/88
Revised: 2/96 7/97
This is general, entry-level clerical work of limited difficulty, Depending on the area of assignment,
duties may include answering telephones and directing calls, public contact work, and general office
filing. Additional responsibilities may include light typing, use of a computer, and operating various
types of office equipment, such as an adding machine or a photocopier.
REQUIREMENTS:
Graduation from high school or its equivalent or some (6 months — 2 years) clerical experience is
preferred. The ability to work with the public, possibly under stressful conditions; a general
understanding of office procedures; light typing not requiring proficiency; and some experience in the
use of computer, keyboard, and adding machine is desirable.
94
CLERICAL WORKER, T
Occupational Code: 9201
Salary Range: 03T
Status: Temporary
FLSA: non-exempt
Established: 7188
Revised: 2/96 7/97
This is general, entry- level clerical work of limited difficulty. Depending on the area of assignment,
duties may include answering telephones and directing calls, public contact work, and general office
filing. Additional responsibilities may include light typing, use of a computer, and operating various
types of office equipment, such as an adding machine or a photocopier,
REQUIREMENTS:
Graduation from high school or its equivalent or some (6 months — 2 years) clerical experience is
preferred. The ability to work with the public, possibly under stressful conditions; a general
understanding of office procedures; light typing not requiring proficiency; and some experience in the
use of computer, keyboard, and adding machine is desirable.
95
COACH
Occupational Code: 9556
Salary Range: 841
Status: Part-time
ELSA: non-exempt
Established: 3/99
Revised:
A Coach will be proficient in the sport(s) for which they were chosen. These sports include, but are not limited
to Soccer, Basketball, Tennis, Football and Karate. Each Coach will be responsible for training the park
managers in the sport, compiling the training curriculum for the managers, and supervising anyone that will be
teaching or playing the sport of activity.
A Coach will be responsible for coordinating tournaments, running leagues, designing sports programs, and
providing training to current program participants in an effort to wean them into future City park employees.
Coaches will conduct clinics and workshops, and plan and coordinate playoffs and championships. Supervision
will be received from the Youth Program Coordinator.
REQUIREMENTS:
Graduation from a college that is a recognized accredited institution, with a Bachelor's degree in Recreation, or
a related field, supplemented by considerable (2 — 4 years) experience with youth coaching, in specified areas of
expertise
OR
An equivalent combination of training and experience beyond a Bachelor's degree.
96
PARKS MAINTENANCE WOES KER T
Occupational Code: 9700
Salary Range: 05T
Status: Temporary
FLSA: non-exempt
Established: 6/87
Revised:
Duties for this position include the maintenance of parks and recreation grounds
and golf courses; artificial turfs; general operation of hand and power tools in the
performance of maintenance work.
REQUIREMENTS :
Requires general experience operating hand and power tools in the performance
of maintenance work.
97
9/7/04 • 909i,
CERTIFIED TEACHER (Physical Education)
(This is a part -lime, grant funded position)
Pay Rate: $25.00 per hour
This is a part-time position for the City of Miami's After School recreation program. An
employee in this position will be responsible for training and supervising part-time recreation
staff at five City program sites. Role will require visiting different parks each day and to assist
assigned staff in developing professional coaching skills; May prepare instructional materials
and share teaching strategies with part-time staff assigned the responsibility of assisting youth
meet the President's Challenge Physical Fitness standards. Incumbents may plan and execute
individual and group physical activities. May be required to chart student progress and/or the
effectiveness of part-time staff in accordance with departmental or program requirements.
Performs related duties as required.
NOTE: Part-time work will be 4 hours Monday through Friday.
MINIMUM REQUIREMENTS: Must possess a current teacher certification issued or
recognized by the Florida Department of Education. Teachers with certification in Physical
Education, are preferred.
DOCUMENTATION: All applicants must submit a City of Miami Employment Application
along with a copy of current State of Florida Department of Education teaching certificate.
Note: The required City of Miami Application form can be downloaded from ww w.ci.miami jl, us or can be picked
up from the City of Miami Employment Office located at 444 SW 2nd Avenue, Room 129, Miami, FL 33130 M-F
between 8AM— 5 PM
Interested applicants should apply immediately!!
City of Miami Employment Office
444 SW 2" Avenue, Room 129
Miami, FL 33130
ATTENTION: Certified Teacher (PE) Recruitment
The City of Miami is an Equal Opportunity Employer
98
6/27/03
CERTIFIED TEACHER
(This is an hourly, part-time position non-exempt under FLSA)
Pay Rate: $25.00 per hour
9096
. This .is a seasonal part-time position for the Department of Parks' Summer Program. An
.employee in this position is responsible for teaching or tutoring elementary and secondary school
students; planning curriculum and preparing lessons and other instructional materials.
Incumbents may instruct students in reading, and based upon program requirements, may provide
instruction in other academic subjects. As needed, instructors may create learning materials
geared to each student's ability and use specialized educational strategies to facilitate learning;
Plans and executes individual and group activities. May be required to chart student progress in
'accordance with program requirements. Performs related duties as required.
MINIMUM REQUIREMENTS:
Miami -Dade County Public Schools teachers who possess current certification as a teacher issued
or recognized by the Florida Department of Education.
99
I
The City of Miami
Parks and Recreation Department
444 S.W. 2nd Avenue, 8th Floor
Miami, FL 33130
RE: 2005-2006 Out of School Programs Proposal to The Children's Trust
To Whom It May Concern:
Arts for Learning/Miami (A4L/Miami) is pleased to have the opportunity to continue
its after -school arts program with the City of Miami Parks and Recreation
Department. Since the summer of 2003, Arts for Learning has provided Miami's
children with both visual and performing art classes at park locations throughout
the city.
For the 2005-2006 school year, Arts for Learning is committed to providing after -
school instruction in the visual and performing arts at the following five City of
Miami park sites: Shenandoah Park, Moore Park, Juan Pablo Duarte Park, African
Square Park, and Williams Park. At each of these sites, Arts for Learning will
provide two art classes per week for up to 44 weeks. Each A4L teaching artist is
professionally trained in teaching their art form to children. A4UMiami will continue
to provide training, monitoring, and support to the artists to ensure the delivery of
high quality programs. The City of Miami will provide secure storage facilities and
one park employee to help facilitate each class. Class sizes will be a maximum of
20 children with the student to teacher ratio being 10:1. The City will organize
each class by age and/or grade to help Arts for Learning ensure that the
appropriate level of instruction is provided. The cost of these services totals
$44,738.
Founded in 2000 as a partnership with Miami -Dade County Public Schools, Miami -
Dade County Department of Cultural Affairs, and Young Audiences, Inc. (a national
leader in arts -in -education programming), Arts for Learning/Miami is dedicated to
improving teaching and learning through the arts. Since inception, A4L has
worked collaboratively with over 70 schools on integrating the arts throughout the
K-12 curriculum. In 2003, A4L expanded its services to include after -school and
summer programs. Presently, Arts for Learning is providing after -school art
programs at 41 sites throughout Miami -Dade County. Arts for Learning is
delighted about the potential to continue this program and extends it appreciation
to The Children's Trust for the opportunity.
1
.A`RTSfof .EA,R `M'! NG:
A, M, I;
1900 biscayne blvd., suite 201 mIflorida 33132
t 305.576.1212 11305,576.1193
www.arts4learning.org
k
Proposed Budget for City Of Miami
Out of School PrP' raOls Proposal to The Child[eD'8 Trust
2005-2006
Submitted by: Arts for Learning/MkKmiInc.
Teaching Artists
$17.800
$40/class~2claouoo/week/sde^44weeka"8sites
AAuguot-Maywith programming over breaks (no
ho|idoyo/teache ,planning days)
Materials, Supplies
$2.750
$550/aito~5
Financial/Contract
management.
$2.250naporUng
managing artist contracts, bookkeeping &wxpenae
5%FTE
Program Manager
$11.320
H|ring, training and managing mrlinto� pnugrurn
monUoihng;facilitating planning between parks staff
and artists inthe design ofamutually supportive
proBnom.
Program Director
$2.250
overseeing program manager, contract, billing and
odist thaining
Benefits
$3.144
2096 of salary
Cell phone
$135$16/monNh
Travel
$73
10mikau/site visit*. 29/mi|e^6vioitmsitou^5mibao
Background checks
$235
$47 per artist
Artist Stipends
$250$50/ortiut^5^1tra|n|ngs/ymmr
$50
Training supplies
General Liability
%788
7.596 oY_8enera| liability
Adnlinshation
$3.998
1O96oftotal includes adminoffice overhead
TOTAL
$44,738
101
MEMORANDUM OF AGREEMENT
This Memorandum of Agreement, by and between the Miami Museum of Science & Planetarium
(MMOS&P) and the City of Miami is being made for the mutual benefit of all parties for the
purpose of The Children's Trust "Youth Experiencing Success Through Out -of -School Programs
/ YES" grant proposal of the Department of Parks and Recreation.
1, TERMS AND AGREEMENT:
The City of Miami, Department of Parks and Recreation, will act as lead agency in
project; provide direct outreach to children and families; provide park facilities for
activities; provide supervision of youth, and act as project manager.
MMOS&P will 1) build the capacity of City Parks Division staff to deliver integrated
after -school programming in the areas of reading, mathematics and science; 2) develop a
cadre of youth and college mentors to provide technical support, assist in program
delivery, and serve as role models at the after school delivery sites; 3) deliver wildlife
outreach demonstrations at each delivery site, providing opportunities for children to
interact with a variety of live animals; and involve participants and their families in
enrichment experiences through an ongoing series of Family Days hosted at the Museum.
2. TERMINATION:
This agreement will remain in effect for the term of the grant, unless terminated by either
party within thing (30) days.
This memorandum does not constitute an actual contract, If funded by The Children's Trust,
MMOS&P will provide a separate contract to the City of Miami for execution.
Endorsed and agreed to by:
Robert Ruano
Grants Administrator
City of Miami
Miami Museum of Science &
Planetarium
vp
102
outreach demonstrations at each delivery she, providing opportunities for children to
interact with a variety of live animals; and involve participants and their families in
enrichment experiences through an ongoing series of Family Days hosted at the Museum.
2. TERMINATION:
This agreement will remain in effect for the term of the grant, unless terminated by either
party within thirty (30) days.
This memorandum does not constitute an actual contract. If funded by The Children's Trust,
MMOS&P will provide a separate contract to the City of Miarni for execution.
Endorsed and agreed to by:
Robert Ruano
Grants Administrator
City of Miami
�P
Miami Museum of Science &
Planetarium
v?
103
aloir
•
City of Miami
CITY OF MIAMI PARKS & RECREATION
Playground Safety Checklist
Satisfactory = S Unsatisfactory = U
General
5
' U
Slides
j S
U.
1. Equipment stable. No deterioration
in footings and joints.
_
1. There is an 8-ft. obstruction free zone
in
front of the exit area and a 6-ft
zone on all sides.
2. Equipment complete, no missing parts.
2. Slope support frames are straight, and
don't have finger entrapment areas.
3. Free from pinch or crush points.
3. Slide is of one piece construction or
connections are of lap -joint
construction rather than butc•joint
construction.
4. Free from sharp poinrs and corners.
4. There is a clear line -of -sight from rop
ro bottom of the slide,
5. Concrete footing appropriately buried.
5. If the slide is stainless sleet, is it
oriented ro prevent the sun from
henrinj the slide surface.
6. Painted surfaces free from chipping
and peeling.
i
Swings
Head/FingerEnrrapmenc
1. Swing crossbeam height is 9 ft, or
less..
1. No openings between 3/8" to 1".
., Strings sire hung 18 inches apart. I
2. No opening between 3" to 9".
3. Swing seats :ire free from CNposed
metal
parrs or sharp hardware.
3. No angles greater than 55 degrees.
4. S locks and other connectors are fully a
enclosed and secure.
Hardware I
1
Spinning Equipment/hicrn-Go
Round
1. Harchvare complete, securely atrached
and wirhout dererioration.
1. Platform is level And stays level when
unevenly loaded. i
2. Fasteners and connecting devices
ReTure tools to loosen/ remove.
2. Distance between the bottom of the
whirl and ,ground is less rhan 3 inches. I
Ladders
.i. l:ynilirnrnr is free of open framework
.tna gaps in the central.fupportpost.
1. Slide ladders :tire fully enclosed and don't
trap surfacing material.
Sand Boxes
2. Ladders have slope of 5O•-,5 degrees.
1. Sand. is within f ramcwork and free of
foreign matter.
3. Steps arc at least l5" wide,
2. Box is in a shads place.
4. Steps art event}• spaced between
9" and l l" apart.
h(ainren:tncc/Employee S.tfery
•
5. Stairways and ladder; with steps
haveeonrinuous handrails on both sides.
1. \I:lintcnante is regularly scheduled
hind aecrame1Ished.
fi. Step finish is slip -resistant.
2. \Liinren:ince personnel understand
apprlrprcire +:lien• sr.ridarJs.
l l:.yuipmcnt is kept in :.ife working
con illttrllt.
104
City of Miami
Karel 0. Salazar
Physical Fitness Coordinator
Task & Activities
Teacher Cues
Set Induction
- Stay silent
during
testing.
- Stay silent
while the
teacher is
talking. .
- Raise hand
for questions.
- Stay relax at all
times. -•..-•.
- Introduce your -self and the working area.
- Explain the day's lesson.
- Explain safety procedures.
- Check for understanding by giving a peace sign.
Skin Fold
- Students will be assessed on the triceps and calf skinfolds.
- The triceps skin fold is measured on the back of the arm
over the triceps muscle of the right arm midway between
the elbow and the acromion process of the scapula. ( The
skin fold sight should be vertical)
- The calf skin fold is measure on the insight of the right leg
at the level of the maximal calf girth.
Sit & Reach
-Legs straight as an
arrow.
- Push metal using
both hands.
- Students will sit reach out as far as they can.
Closing Procedure
- Raise hand for
questions.
-Silent when the
teacher is talking.
- Review the importance of being healthy and flexible.
105
Ltty of wllaini
Karel O. Salazar
Physical Fitness Coordinator
Task & Activities
Teacher Cues
Set Induction
- Stay silent
during testing.
- Stay silent
during teacher's
instructions.
- Raise hand for
questions.
- Introduce your -self and the working area.
- Explain the day's lesson.
- Explain safety procedures.
- Check for understanding by giving a peace sing.
Trunk Lift
- Fly like superman.
- The student being tested lies face down on the mat with
hands under the thighs. m. _,
- The student lifts the upper body off the floor, in a very
slow and controlled manner, to a maximum of 12 inches.
- The position is held long enough to allow tester to place
the ruler on the floor in front of the student and determine
the distance of the student's chin from the floor.
- Allow two trials recording the highest score.
Aerobic capacity
- Do not run too fast.
- Pace yourself.
- Do not talk to another
student while running.
- Students should be able to run or walk a mile.
- The one mile walk/run is scored in minutes and seconds.
Closing Procedure •
- Raise hand for
questions.
-Silent when the
teacher is talking.
- Review the importance of being healthy and being in good
condition.
106
City of I\Iiami
Karel O. Salazar
Physical Fitness Coordinator
Task & Activities
Teacher Cues
Set Induction
- Stay silent
during testing.
- Stay silent
during teacher's
instructions.
- Raise hand for
questions.
- Introduce your -self and the working area.
- Explain the day's lesson.
- Explain safety procedures.
- Check for understanding by giving a peace sign.
.
Push-ups
- If tired, rest and
keep going.
- See how many
repetitions you
can accomplish
in one minute.
- Place hands shoulder apart.
_- Body straight. •
- Bring body as close to the ground as possible without
touching it.
Sit-ups
- If tired, rest and keep
going.
- See how many
repetitions you can
accomplish in one
minute
- The student being tested lies in a supine position on the
mat, knees bent at an angle of approximately 140
degrees, feet flat on the floor, legs slightly apart, arms
stretched out in front of the student with hands resting
on the quadriceps.
- On command students must run hands up and over
knees; this counts as one rep.
Closing Procedure
- Raise hand for
questions.
-Silent when the teacher
is talking.
- Review the importance of being healthy and good
conditioning.
107
City of Miami
Karel O. Salazar
Physical Fitness Coordinator
Task & Activities
Teacher Cues
Set Induction
- Stay silent during testing.
- Stay silent during teacher's
instructions.
- Raise hand for questions.
- Introduce your -self and the working
area.
- Explain the day's lesson.
- Explain safety procedures,
Check for understanding by giving a peace
sign.
Make -ups
- Try your best at all times.
- Students who were absent on the day of
the test will be assessed.
Closing Procedure
- Raise hand for questions.
-Silent when the teacher is talking.
- Review the importance of being healthy
and in good condition.
108
City of Miami
Karel Q. Salazar
Physical Education Coordinator
Name.:.
Date of Birth
Aerobic Capacity`_
Skin -Fold
Sit &. Reach ;,
Trunk Lift
Sit-ups
Push-ups
The Childretiffiud
The Children's Trust
Child Satisfaction Survey
We want to know what you think about this program. Please tell us what you think about each
statement listed below. Also, tell us a little bit about yourself by filling out the top part of the survey.
I am years old. I am a s Boy a Girl.
What is your race? ❑ Black o White ❑ Asian o Other
What is your ethnicity? o Hispanic o Haitian o Other
Circle the face that describes
your thoughts about the statements.
1. Adults here are fair.
wr
Definitely not
1
Not r
2. The adults here make the program exciting.
—
Definllely not
r
-
Not r
.3. If I have a problem, an adult here will help me.
Definfely not
Not n
4. I feel safe here.
Definitely not
Not n
5. There are enough things here for everyone to use.
Definitely not
C
Not m
6. I get along with the kids here.
Defintely not
Nat m
7. I like coming here.
Definitely not
Not m
8. This program will help me do better in school.
Definitely not
Not ri
Not mi
9. I would tell my friends to come here.
Definitely not
. What do you like best about the program?
Usually Definitely
i ie
Usually Definitely
Defin1ely
Usually
Usually
Usually Definitely
Usually
Usually.
(4211,
Usually Definitely
ch Usually 1 Definitely
11. What do you wish you could change about the program?
(Source: www.smiling-faces,com)
For Staff Use Only (MUST BE COMPLETED)
Please use this survey for children in elementary school.
ORGANIZATION:
SITE LOCATION:
DATE CONDUCTED: IOW CONDUCTED?: in Self ❑ Read -Items ❑ In -person
The Children'sTrust
The Children's Trust
Youth Satisfaction Survey
We are interested in your thoughts about how this program is doing. Please tell us how much you agree or disagree
with each statement listed below. Also, please complete the top portion of the survey to tell us a little bit about
yourself.
I am years old. I am a ❑ Boy o Girl.
Race: o Black o White o Asian o Other
Ethnicity; o Hispanic o .Haitian o Other
I. Adults here are fair. _.
Circle
describes
Strongly
the word(s)
your
Disagree
that best
response.
Agree
StronglyA
2. The adults here make the program exciting.
Strongly
Disagree
Disagree
Agree
Strongly
Agree
3. If I have a problem, an adult here will help me.
Disagree ly
Disagree
Agree
SAt on y
4. I feel safe here.
Strongly
Disagree
Disagree
Agree
Strongly
Agree
5. There are enough things here for everyone to use.
Disagree
Disagree
Agree
Strongly
ree
6. I get along with the students here:
Strongly
e
DisaAgree
Disagree
Agree
Strongly
7. I enjoy coming here.
Strongly .
Disagree
Disagree
Agree Strongly
8. This program will help me do better in school.
Disagree
Disagree
' Agree
Sly
Agree
strongly
Agree
9. I would tell my friends to come here.
Strongly
Disagree
Disagree
Agree
10. What do you like best about the program?
11. What do I wish I could change about the program is?
12. What would you be doing if you didn't attend this out -of -school program?
o Watching TV ❑ Doing Homework/Studying o Doing Nothing .
o Playing
a Hanging Out o Other
For Staff Use Only (MUST BE COMPLETED)
Please use this survey for children in middle_and high school.
ORGANIZATION:
SITE LOCATION:
DATE CONDUCTED: HOW CONDUCTED?: o Self o Read -Items o In -person
111
The ChildredsTrust
The Chiidren's Trust
Parent Satisfaction Survey
We are interested in your thoughts about how this program is doing. Please tell us how much you agree or disagree
with each statement listed below. Also, please complete the top portion of the survey to tell us a little bit about you
and your family.
I am:
❑ MALE ❑ FEMALE
RACE: 0 Black 0 White ❑ Asian 0 Other ETHNICITY; o Hispanic ❑ Haitian ❑ Other
HOW MANY OF YOUR CHILDREN ATTEND THIS PROGRAM?
AGES) OF CHILD(REN)
Circle the statement that best
describes what you think.
1. The staff treat my child fairly.
Strongly
Disagree
Disagree At
2. The staff get children excited about program activities.
Strongly
Disagree
Disagree ` At
3.,The staff respond to my child's own culture, language, or special needs.
strongly
Disagree
Dl,a r,a A
g
4. The staff keep me informed about program activities.
strongly
Disagree
Disagree As
5. The staff keep me informed about my child's progress.
strongly
Disagree
Disagree Ag
Disagree Ag
6. I feel welcome by program staff,
Strongly
Disagree
7. The staff give me a chance to share my ideas.
Strongly.
Disagree
Disagree Ag
8. My child is safe while attending the program.
Strongly
Disagree
Disagree I Ag
Disagree Ag
9. This program will help my child do better in school.
Strongly
Disagree
10. My child likes coming to the program.
Strongly i
Disagree
Disagree Aga
11. I would recommend this program to others.
Strongly . Disagree • Agi
Disagree
12. What do you like best about the program?
13. What do you wish you could change about the program?
For Staff Use Only (MUST BE COMPLETED)
ORGANIZATION;
SITE LOCATION:
DATE CONDUCTED:
HOW CONDUCTED?: o Self o Read Items o In -person
roe Strongly
Agree
Strongly
Agree
-Strongly
Strongly
lrea Agree
ree Strongly
Agree
Strongly
rse Agree
ree
nit Agree
Strongly
Agree
Strongly
ree Agree
�� Strongly
ee ••• Agree
Strongly
roe Agree
Strongly
Agree
112
M3. Survey for Prosocial Behaviors of Children
(For Elementary school children, grades 1-6)
Child's Name: Date:
Instructor's Name : Signature:
(print)
This assessment measures a teacher's perceptions of his/her students' prosocial skills. It includes ratings of both
adaptive behaviors and interpersonal social competence. Teachers are asked to indicate how often a student
exhibits certain behaviors.
Never Rarely Sometimes Often Frequently
1. Other children seek the child out to involve him/her in 1 2 3 4 5
activities.
2. The child uses free time appropriately. 1 2 3 4 5
3. The child shares Iaughter with peers. 1 2 3 4 5
4. The child has good work habits (e.g. is organized, 1 2 3 4 5
makes efficient use of class time.).
5. The child compromises with peers when a situation 1 2 3 4 5
calls for it.
6. The child responds to teasing or name calling by 1 2 3 4 5
ignoring, changing the subject, or some other
constructive means.
7. The child accepts constructive criticism from peers
without becoming angry.
1 2 3 4 5
8. The child plays or talks with peers for extended periods 1 2 3 4 5
of time.
9. The child initiates conversation with peers in informal 1 2 3 4 5
situations.
10. The child listens carefully to teacher instructions and 1 2 3 4 5
directions for assignments.
11. The child displays independent study skills (e.g. can l 2 3 4 5
work adequately with minimum teacher support.).
113
Mi. Social Competence (Grades 1-6)
Child's Name: Date:
Instructor.'s Name : Signature:
(print)
This assessment measures teachers' perceptions of a child's social competence. Teachers are asked whether a
child engages in certain prosocial behaviors and how well a child controls his or her emotions.
Not at A little Moderately Very
all Well Well Well
1. Can accept things not going his/her way. 1 2 3 4 5
2. Copes well with failure 1 2 3 4 5
3. Accepts legitimate imposed limits. 1 2 3 4 5
~
4. Expresses needs and feelings appropriately. 1 2 3 4 5
5. Thinks before acting. 1 2 3 4 5
6. 'Resolves peer problems on his/her own. 1 2 . 3 4 5
7. Can calm down when excited or all wound up. 1 • 2 3 4 5
8. Can wait in line patiently when necessary. 1 2 3 4 5
9. Is very good at understanding other people's feelings. 1 2 3 4 5
10. Is aware of the effect of his/her behavior on others. 1 2 3 4 5
11. Works well in a group. 1 2 3 4 5
12. Plays by the rules of the game. 1 2 3 4 5
13. Controls temper when there is a disagreement. 1 2 3 4 5
14. Shares materials with others. 1 2 3 4 5
15. Cooperates with peers without prompting. 1 2 3 .4 5
16. Is helpful to others. 1 2 3 4 5
17. Listens to others' points of view. 1 2 3 4 5
18. Can give suggestions and opinions without being bossy. 1 2 3 4 5
19. Acts friendly towards others. 1 2 3 4 5
Scoring and Analysis TOTAL SCORE
Point values are assigned as indicated above. Two subscales are used: Prasocial Behavior (items 4, 6, 9-11, 14-
19 — numbers are underlined) and Emotion Regulation (items 1-3, 5, 7, 8, 12, 13). Items for each subscale are
averaged. Higher scores indicate higher prosocial behavior or emotion regulation.
Prosocial Behavior Score: Emotion Regulation Score: Average of two:
114
Date:
Parks and Recreation Department
Conflict Resolution Sign -In Sheet
Park:
1 _.._..
22
2
23
3
24
4
25
5
26
6
27
7
28
8
29
9
30
10
31
11
32
12
33
13
34
14
35
15
36
16
37
17
38.
18
39
19
40
20
41
21
42
115
City of Miami
Parks and Recreation Department
Student Name:
Date:
Nutrition Assessment
Please underline the correct answer.
1. What are the food groups in the Food Pyramid?
A) Fruits and Vegetables
B) Milk, yogurt and cheese
C) Meat, poultry, fish, dry beans, eggs and nuts
D) Fats, oils and sweets
E) Cereal, pasta and rice
F) All of the above
2. Which food group is at the bottom?
A) Fruits and Vegetables
B) Milk, yogurt and cheese
C) Meat, poultry, fish, dry beans, eggs and nuts
D) Fats, oils and sweets
E) Cereal, pasta and rice
F) All of the above
3. Which food group is on the next level going up?
A) Fruits and Vegetables
B) Milk, yogurt and cheese
C) Meat, poultry, fish, dry beans, eggs and nuts
D) Fats, oils and sweets
E) Cereal, pasta and rice
F) All of the above
4. Which food group is at the top of the pyramid?
A) Fruits and Vegetables
B) Milk, yogurt and cheese
C) Meat, poultry, fish, dry beans, eggs and nuts
D) Fats, oils and sweets
E) Cereal, pasta and rice
F) All of the above
5. Why is it important to eat right?
A) Grow to be strong and healthy
B) Build Healthy Bones and Muscle
C) Build a strong immune system
D) Live longer
E) All of the above
6. Why is it important to get plenty of exercise each day?
A) Grow to be strong and healthy
B) Build strong bones and muscles
C) Build a healthy immune system
D) Live longer
E) All of the above
1 of2
116
City of Miami
Parks and Recreation Department
Student Name: Date:
Nutrition Assessment, continued
Answer the questions below by circling Yes or No.
7. Is it good to eat fast foods everyday?
8. Does eating a lot of food make you healthier?
9. Does exercise make you stronger?
10. Are all fried foods healthy?
2 of 2
Yes No
Yes No
Yes No
Yes No
117
City of Miami
AFTER SCHOOL / CAMP REGISTRATION
Department of Parks and Recreation
PARTICIPANT INFORMATION
Name:
Date of Birth:
Address:
Telephone:
Father's Name:
Work Telephone:
Mother's Name:
Work Telephone:
School Attended:
Grade Level (Last Completed)
Name:
Relationship:
Telephone:
Name:
Relationship:
Telephone:
Name:
Relationship:
Telephone:
Medical Allergies: ❑ YES 0 NO
If yes, list allergies'
Currently under Medication: ❑ YES 0 NO
If yes, list Medication•
Should physical activity be limited: 0 YES C1 NO
If yes, please explain:
Doctor's Name:
Office Telephone:
Emergency:
Hospital Preference:
Insurance Carrier:
Policy No.:
Expiration Date:
PARTICIPATION11NEDICAL RELEASE
hereby authorize my child
(Print Name of Parent or Legal Guardian) (Print Name of Participant)
to participate in any and all programs sponsored by the City of Miami, Department of Parks and Recreation, and hereby
waive, release, absolve, indemnify and agree to hold harmless the City of Miami, and its employees thereof; participants,
persons transporting the participants 10 and from activities, and any other individual, group, organization or corporation
under contract with the City of Miami, for any claim arising out of an injury to the participant.
Signature of Parent or Legal Guardian pate
OPTIONAL: My child has parental approval (consent) to leave the park area at the end of the day at PM,
without parental nor custodial supervision.
Print Child's Name
Signature of Parent or Legal Guardian
118
D
PR/PA 210 Rev. 10100
Distribution: White • Park office Canary - Recreation Division Qrfice Pink • District Supervisor
City of Miami
DEPARTMENT OF PARKS AND RECREATION
PARENTAL PICK-UP AUTHORIZATION FORM
, hereby authorize the below listed individuals
( Parent orLegal Guardian )
to pick-up my child After scheduled activities and in the
(Childs Name)
event of any emergency or illness/injury to my child. It is understood that any person Not Listed may not
pick-up my child without written authorization.
In addition, I hereby authorize the City of Miami Fire -Rescue tt treat and transport my child to the appropriate
medical facility upon the event of any serious illness or injury which, in the judgment of Fire -Rescue, cannot
wait for a parent/guardian or authorized designeee to arrive at the park.
(Print Name of Parent/Legal Guardian )
( Signature of Parent/Legal Guardian) Date
Print Name
1.
Relationship
I
Telephone
2.
3.
4.
5.
6.
7.
8.
Optional:
My child has parental approval (consent) to leave the park area at the end of the day at
parental nor custodian supervision.
1 I
( Signature of Parent or Legal Guardian) Date
119
0 i PR/PA 212 Rev. 4/97
Distribution: White • Park otlice Canary • Recreation Division Office
City of Miami
DEPARTMENT OF PARKS AND RECREATION
PROGRAM SIGN -IN SHEET
Facility:
PRINT NAME
Program
Date
SIGNATURE AGE ( TIMEJIN TIME/OUT
Verified By'
120
Laity Ur /Viral r rl
i
Parks and Recreation Department
Referral Form
Name:
Address:
Home Phone:
DOB:
Student # SS#
Parents/Legal Guardian Name:
Referred to:
Reason for Referral:
Teacher: Date:
For Office rise only.
Date initial referral sent: Follow-upDate:
Referral sent by: _
❑istribution:
Follow-up by:
original to Student File
pink to Parent yellow to Agency goldenrod to Main office
121
City of Miami
Date
Name
Parks and Recreation Department
Referral Loci
Referred To
Address
Telepone
CFS M-DCPS
Other Comment
4-
N
h3
NAA Observation of Indoor and Outdoor Environments
Rating Tool
Agency Name: Date:
Program Name: Monitor:
Program Address: Title:
Observation.of Indoor Environment
Scoring: 1=Unsatisfactory 2=Satisfactoiy ; 3.=Excellent N/A=Not.Applicable ..
Score .
Initial
Is there enough space for all program activities?
Is the space arranged well for a range of activities? (physical games/sports, creative
arts, dramatic play, quiet games, enrichment offerings, eating and socializing)
Can various activities go on simultaneously without disruption?
Does the space allow children to take initiative and explore their interests?
Is there adequate and convenient storage space for equipment, materials, and
personal possessions of children and staff?
Do children have easy access to materials?
•
Can children arrange materials and equipment to suit their activities?
Is there space available to display the work and reflect the interests of the children?
Comments on Section:.
Observation of Outdo`or:Environment,
�: . 2Satisfacto 3., Ex:cel]ent.•. N.ot Ap Scarin 1-Un§atsfacto rY'. '`NIA plica6le .
.: Score :.
In.itial ::
Do children have the opportunity to play outdoors for at least 30 minutes out of
every three-hour block of time at the program (check schedule, compare to
observation)?
May children use a variety of outdoor equipment „n:'1 gzau.;,:s for. both active dial
.quiet play?
Is permanent playground equipment, if available, suitable for the sizes and abilities
of children?
_.
Is the outdoor space, if available, suitable for a wide variety of activities?
Does the area and equipment allow children to be independent and creative?
Is there a procedure in place for regularly checking the safety and maintenance of
the outdoor play space?
Does staff directly supervise outdoor play?
L____
Comments on Section:
1 11
va.J �i 11,11,1,11.
Parks and Recreation Department
SAMPLE Out -Of -School -Time Schedule
For all Ages: Children are placed into groups and participate in activities by using the
group rotation method. The first day of the program children are pre -assessed in
reading, math and PE. They are then put into groups based on their deficiencies in
reading and math. Should a child be deficient in both subjects, the reading skills
building tutorial will be prioritized and the math skills building tutorial will be
implemented at a minimum of once a week Number of groups will be determined by
number of registered participants at each park.
Out -Of -School -Time Schedule for Elementary Age Students
Monday:
3:00-3:45 Elementary school students arrive and homework
3:45-4:05 Snacks and put into groups of twenty
4:05-5:05 Group I - completes PE / Organized Sports; Group II completes
Reading/Math Tutorials
5:05-6:05 Group I completes Reading/Math Tutorials; Group II completes PE /
Organized sports
6:05-6:30 Group I and Group II completes General Recreation component i.e. board
games, sports activities and playground use
6:30 Students leave to go home
Wednesday:
•2:00-3:00 Elementary school students arrive and homework
3:00-3:45 Snacks and put into groups of twenty
3:45-4:05 Group I - completes PE / Organized Sports; Group II completes
Reading/Math Tutorials
4:05-5:05 Group I completes Reading/Math Tutorials; Group II completes PE /
Organized sports
5:05-6:30 Group I and Group II completes General Recreation component i.e. board
games, sports activities and playground use
6:30 Students leave to go home
Tuesday and Thursday:
3:00-3:45 Elementary school students arrive and complete homework
3:45-4:05 Snacks and put into groups of twenty
4:05-5:05 Group I - completes Visual/Performing Arts Program; Group II completes
Reading/Math Tutorials
5:05-6:05 Group I completes Reading/Math Tutorials; Group II completes
Visual/Performing Arts Program:
6:05-6:30 Group I and Group II completes General Recreation component i.e. board
games, sports activities and playground use
6:30 Students leave to go home
Fr� iday:
3:00-3:45 Elementary school students arrive and homework
3:45-4:05 Snacks and put into groups of twenty
4:05-5:05 Group I — completes Science Module Program; Group II completes
Reading/Math Tutorials
5:05-6:05 Group I completes Reading/Math Tutorials; Group II completes Science
Module Program
1 of 4
124
City of Miami
Parks and Recreation Department
Friday: continued
6:05-6:30 Group I and Group II completes General Recreation component i.e. board
games, sports activities and playground use
6:30 Students leave to go home
Saturday: (Saturdays are specifically for targeting Learn to Swim, Building Social
Skills, and Family Involvement components.)
9:00-9:15 Students and Family Member(s) arrive and are put into groups.
9:15 Group I leaves for Pool for Learn to Swim
9:15-10:15 Group II Students and Parents complete PE activities i.e, running, jogging,
jumping rope, relay races, etc. Group III Students read to families and
families read to students or group plays round-robin culture exchange
10:15 Group I leaves pool to return to park and Group II leaves for Learn to
Swim
10:30-11:30 Group III Students and Parents complete PE activities i.e. running, jogging,
jumping rope, etc, Group I Students read to families and families read to
students or group plays round-robin culture exchange
11:15 Group II leaves pool and returns to park. Group III leaves for Learn to
Swim.
11:30-12:30 Group 1 Students and Parents complete PE activities i.e. running, jogging,
jumping rope, etc. Group II Students read to families and families read to
students or group plays round-robin culture exchange.
12:15 Group III leaves pool to return to park.
12:30-1:30 All Groups eat lunch
1:30 All Groups leave for Shake -A -Leg or Museum of Science.
2:00-5:00 All Groups at Shake -A -Leg or Museum of Science
5:00 All Groups return to park.
5:30-6:00 Staff and Families serve snacks to students. Staff and All groups share
experiences of the day. (Families and students are encouraged to share
their thoughts regarding family involvement)
6:00 Saturday Program Ends.
Ont-Of-School-Time Schedule for Middle School ARe Students
Monday and Wednesday:
4:00-4:30 All Students arrive, snacks and homework
4:30-5:30 Group 1 completes Science Module and Reading/Math Tutorials. Group II
completes PE/Organized Sports.
5:30-6:30 Group II completes Science Module and Reading/Math Tutorials. Group I
completes PE/Organized Sports.
6:30-7:00 Group I and Group II Recreation,
7:00-9:30 For those who choose to participate, Organized Sports are offered, i.e.
stretching exercises, calisthenics, team practice, and league play. (If
participating in league play, students will leave at pre -determined time to
arrive at off site Iocation in time for league play warm-up.)
2 of 4
125
City of Miami
Parks and Recreation Department
Out -Of -School -Time Schedule for Middle School Age Students, continued
Tuesday and Thursday:
4:00-4:30 All Students arrive, snacks and homework
4:30-5:30 Group I completes Visual and/or Performing Arts. Group II completes
Reading/Math Tutorials.
5:30-6:30 Group II completes Science Module. Group I completes Reading/Math
Tutorials
6:30-7:00 Group I and Group II general recreation
7:00-9:30 For those who choose to participate, complete PE/Organized Sports i.e.
stretching exercises, calisthenics, team practice, and league play. (If participating in
league play, students will leave at predetermined time to arrive at off site location in time
for league play warm-up.)
Frid ay:
4:00-4:30 Students arrive, snacks and homework
4:30-5:30 Group I completes Science Module. Group II completes Reading/Math
Tutorials.
5:50-6:30 Group II completes Science Module. Group I completes Reading/Math
Tutorials
6:30-7:00 Group I and Group II general recreation
7:00-9:30 For those who choose to participate, complete PE/Organized Sports i.e.
stretching exercises, calisthenics, team practice, and league play. (If participating in
league play, students will leave at predetermined time to arrive at off site location in time
for league play warm-up.)
Saturday:
9:00-9:15
9:15
9:15-10:15
(Saturdays are specifically for targeting Learn to Swim, Building Social
Skills, and Family Involvement components.)
Students and Family Member(s) arrive and are put into groups.
Group i leaves for Pool for Learn to Swim
Group II Students and Parents complete PE activities i.e. running, jogging,
jumping rope, relay races, etc. Group III Students read to families and
families read to students or group plays round-robin culture exchange
10:15 Group I leaves pool to return to park and Group' 1I leaves for Learn to
Swim
Group III Students and Parents complete PE activities i.e. running, jogging,
jumping rope, etc. Group I Students read to families and families read to
students or group plays round-robin culture exchange
11:15 Group II leaves pool and returns to park. Group III leaves for Learn to
Swim.
11:30-12:30 Group I Students and Parents complete PE activities i.e. running, jogging,
jumping rope, etc. Group II Students read to families and families read to
students or group plays round-robin culture exchange.
12:15 Group III leaves pool to return to park.
12:30-1:30 All Groups eat lunch
1:30 All Groups leave for Shake -A -Leg or Museum of Science.
10:30-11:30
3 of 4
126
City of Miami
Parks and Recreation Department
2:00-5:00 All Groups at Shake -A -Leg or Museum of Science
Saturday: (Saturdays are specifically for targeting Learn to Swim, Building Social
Skills, and Family Involvement components.) continued
5:00 All Groups return to park.
5:30-6:00 Staff and Families serve snacks to students. Staff and All groups share
experiences of the day. (Families and students are encouraged to share
their thoughts regarding family involvement.)
6:00 Saturday Program Ends.
*Note: During December Holiday Break and Spring Break, all students will participate
in all day activities from 8am through 6:30pm. There will be one all -day field trip during
the Holiday Break and Spring Break. On teacher planning days students will participate
in an all -day field trip. Lunches will be served between 12:00-2: 00 and snacks will be
served 4: 00-4:30 each day. Middle school students may continue the regular 6:30-9.30
scheduled activities. On Saturdays parents or attending family member(s) will bring
bagged lunch and will participate in organized community events, scheduled field trips
and/or volunteer their time to assist at the parks.
4 of 4
127
Attachment G: Form of Acknowledgement of
Children's Trust Contract by Not -for -Profit
Organizations providing services indicated in
Attachment A above
WHEREAS, , a Florida not -for -profit
corporation whose principal address is
is entering into an agreement with the City Of Miami for the purposes
of providing services
in connection with the Contract between The Children's Trust and the City of
Miami for
, dated , 2005, for the period effective
from August 1, 2005 through July 31, 2006 (the "Children's Trust Contract");
and
WHEREAS, the Board of Directors of at a duly
held not -for -profit corporate meeting on , 2005 has
considered the matter in accordance with the articles and by-laws of the not -
for -profit corporation, and has authorized and directed as
Chairperson/President, as Not -For -Profit Corporate
Secretary, and as Executive Director and
as the are to undertake any
and all such matters contemplated by said agreement with the City of Miami
on behalf of as a Florida not -for -profit
corporation.
rjj;Document Final Approved contract.12.20.O5.sxw
NOW, THEREFORE, on behalf of , we the
undersigned authorized representatives hereby acknowledge that we have
reviewed a copy of, agree to, and shall comply with the terms and conditions
of the Children's Trust Contract as applicable to the scope of services to be
provided by as indicated in Attachment A to the Children's
Trust Contract.
Dated this day of , 2005.
Name of Not -For -Profit:
By:
Name:
Title: Chairperson/President of
the Board of Directors
SEAL/ATTEST:
By:
Name:
Title: Not -For -Profit Corporate Secretary
rjj: Document Final Approved contract.12,20.05.sxw
City of Miami
Master Report
Enactment Number: R-05-0452
City Hall
3500 Pan American Drive
Miami, FL 33133
www.ci,miami.fi.us
File Number: 05-00670
Version: 1
File Type: Resolution Status: Passed
Reference: Controlling Body: Office of the City
Clerk
File Name: Accepting a Grant - The Children's Trust -Funding Out of School Introduced: 7/5/2005
Program
Requester: Department of Parks and Cost: Final Action: 7/28/2005
Recreation
Title: A RESOLUTION OF THE MIAMI CITY COMMISSION, WITH ATTACHMENT(S),
ESTABLISHING A NEW SPECIAL REVENUE FUND ENTITLED: "THE CHILDREN'S TRUST
GRANT," TO FUND THE DEPARTMENT OF PARKS AND RECREATION'S HEART OF OUR
PARKS SCHOOL YEAR RECREATION, CULTURAL AND CORE EDUCATIONAL
OUT -OF -SCHOOL TIME PROGRAMS AT JUAN PABLO DUARTE PARK, JOSE MARTI PARK,
WILLIAMS PARK, AFRICAN SQUARE PARK AND SHENANDOAH PARK AND
APPROPRIATING FUNDS, IN THE AMOUNT OF $1,393,979.68, CONSISTING OF A GRANT,
FROM THE CHILDREN'S TRUST, IN THE AMOUNT OF $500,000, WITH REQUIRED
MATCHING FUNDS FROM THE CITY OF MIAMI ("CITY"), IN THE AMOUNT OF $893,979.68;
ALLOCATING SAID MATCHING FUNDS FROM THE STATE OF FLORIDA, DEPARTMENT OF
HEALTH, IN THE AMOUNT OF $32,711.25 AND THE DEPARTMENT OF PARKS AND
RECREATION GENERAL FUND IN THE AMOUNT OF $861,268.43; AUTHORIZING THE CITY
MANAGER TO EXECUTE AN AGREEMENT, IN SUBSTANTIALLY THE ATTACHED FORM,
BETWEEN THE CHILDREN'S TRUST AND THE CITY, FOR SAID PURPOSE.
Sponsors:
Notes:
Indexes:
Attachments: 05-00670 Legislation.pdf,05-00670 Exhibit.pdf,05-00670 Summary Form.pdf,05-00670 Children's Trust
Letter.pdf,
History of Legislative File
Version: Acting Body: Date: Action: Sent To: Due Date: Return Date: Result:
1 Office of the City 7/27/2005 Reviewed and
Attorney Approved
1 City Commission 7/28/2005 ADOPTED
1 Office of the Mayor 8/2/2005 Signed by the Mayor Office of the City
Clerk
1 Office of the City Clerk 8/4/2005 Signed and Attested
by City Clerk
Pass
City of Montt Page 1 Printed on 1/17/2006
City of Miami
Legislation
Resolution: R-05-0452
City Hall
3500 Ran American
Drive
Miami, FL 33133
www.ci.miami.fl.us
File Number: 05-00670
Final Action Date: 7/28/2005
A RESOLUTION OF THE MIAMI CITY COMMISSION, WITH ATTACHMENT(S),
ESTABLISHING A NEW SPECIAL REVENUE FUND ENTITLED: "THE
CHILDREN'S TRUST GRANT," TO FUND THE DEPARTMENT OF PARKS AND
RECREATION'S HEART OF OUR PARKS SCHOOL YEAR RECREATION,
CULTURAL AND CORE EDUCATIONAL OUT -OF -SCHOOL TIME PROGRAMS AT
JUAN PABLO DUARTE PARK, JOSE MARTI PARK, WILLIAMS PARK, AFRICAN
SQUARE PARK AND SHENANDOAH PARK AND APPROPRIATING FUNDS, IN
THE AMOUNT OF $1,393,979.68, CONSISTING OF A GRANT, FROM THE
CHILDREN'S TRUST, IN THE AMOUNT OF $500,000, WITH REQUIRED
MATCHING FUNDS FROM THE CITY OF MIAMI ("CITY"), IN THE AMOUNT OF
$893,979.68; ALLOCATING SAID MATCHING FUNDS FROM THE STATE OF
FLORIDA, DEPARTMENT OF HEALTH, IN THE AMOUNT OF $32,711.25 AND
THE DEPARTMENT OF PARKS AND RECREATION GENERAL FUND IN THE
AMOUNT OF $861,268.43; AUTHORIZING THE CITY MANAGER TO EXECUTE
AN AGREEMENT, IN SUBSTANTIALLY THE ATTACHED FORM, BETWEEN THE
CHILDREN'S TRUST AND THE CITY, FOR SAID PURPOSE.
BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI, FLORIDA:
Section 1, The following new Special Revenue Fund is established and resources are appropriated
as described below:
FUND TITLE: THE CHILDREN'S TRUST GRANT
RESOURCES: THE CHILDREN'S TRUST $ 500,000
CITY OF MIAMI - MATCHING FUNDS $ 861,268.43
STATE OF FLORIDA DEPARTMENT OF HEALTH $ 32,711.25
APPROPRIATION: THE CHILDREN'S TRUST GRANT $1,393,979.68
Section 2. The City Manager is authorized(1) to execute an Agreement, in substantially the
attached form, for said purpose. •
Section 3. This Resolution shall become effective immediately upon its adoption and signature of
the Mayor. {2}
City of Miami
Page 1 of 2 Prinied On: 1/J7/2006
File Number: 05-00670 Enactment Number: R-05-0452
Footnotes:
{1} The herein authorization is further subject to compliance with all requirements that may be
imposed by the City Attorney, including but not limited to hose prescribed by applicable City Charter
and Code provisions.
{2} If the Mayor does not sign this Resolution, it shall become effective at the end of ten calendar days
from the date it was passed and adopted. If the Mayor vetoes this Resolution, it shall become
effective immediately upon override of the veto by the City Commission.
City of Miami Page 2 of 2 Printed On: 1/17/2006
AGENDA ITEM SUMMARY FORM
FILE ID: b5 - 00 610
Date: 6/27/2005 Requesting Department: Parks and Recreation
Commission Meeting Date: 2/28/2005 District Impacted: Citywide
Type: ® Resolution DOrdinance E Emergency Ordinance ❑ Discussion Item
❑ Other
Subject: Resolution accepting a grant
Purpose of Item:
To accept and appropriate a grant, in the amount of $500,000, from The Children's Trust for the
purpose of funding the "Heart of Our Parks" Out -of -School time program in five of the city's parks;
Jose Marti, Juan Pablo Duarte, Shenandoah, African Square, and Williams. With matching funds in
the amount of $893,979.68 consisting of $32,711.25 from the State of Florida Department of Health
and $861,268,43 from the Parks and Recreation's General Fund, Further authorizing the City
Manager to execute the necessary documents to accept the grant.
Background Information:
The Department of Parks and Recreation provides out -of -school time activities to school aged
children in various city parks. The grant from The Children's Trust is used to enhance the
programming capabilities at five designated parks by funding certified teachers, program supplies,
field trip entrance fees and transportation costs, art teachers, and various other components necessary
to operating out -of -school time programs.
BudSet Impact Analysis
YES Is this item related to revenue?
YES Is this item an expenditure? If so, please identify funding source below.
General Account No: 001000.580301
001000.580302
Special Revenue Account No: 110130
CIP Project No:
NO Is this item funded by Homeland Defense/Neighborhood Improvement Bonds?
Start Up Capital Cost:
Maintenance Cost:
Total Fiscal Impact: $0.00
Page 1 of 2
Final Approvals I
(SIGN AND DATE1 i
CIP Budget _' , ,
[fusing or receiving
Mr; -� Grants isk M111111r- .
Purchasing Dept. Director ILIMIKIMMO
Chief City Manager✓ tIMPPr
Page 2 of 2
Officers/Executive Committee
David Lawrence Jr.
Chair
Dr. WII J. Blechman
Vice Chair
Valrla C. Screen
Secretary
Octavio F. Vercieja
Treasurer
Isabel Afanador
Executive Committee
Maria A. Alonso, Chair
Procurement Committee
Charisse Grant, Chair
Program Services Committee
Or. Steven E. Marcus, Chair
Human Resources
The Board of Directors
Dr, Nelson Adams
Karen Aronowitz
Dr. Linda Blanton
George M. Burgess
Dr. Rudy Crew
Major James DIBernardo
Hon. Kathy Fernandez Rundle
Luis A. Gazitua
Hon, Norman 5. Gerstein
Josee Gregoire
Sara B. Herald
Charles M. Hood I1I
Hon. Barbara Jordan
Dr. Martin Karp
Hon, Cindy S. Lederman
Dr, Debbie Nogueras
Rep. Juan -Carlos J.C."" Planes
LUllan Rivera
Adam C. Rosen
Thomas M. kozek
Dr. Judy Schaechter
Gerald K. Schwartz
Hon. Mary Scott Russell
Eileen Segal
dr. Jose Vicente
Modesto E. Abety
President & CEO
Maria Arista-Voisky
Legal Counsel
The Children'sTrust
June 28, 2005
Joe Arrlola
City of Miami
444 SW 2 Avenue 8th Floor
Miami, Florida 33130
Re: Out -of -School Program
Contract Number 506-144
Dear Mr. Arrlola:
It is a great pleasure to work with you and your organization. We
look forward to being part of a program that helps the children and
families in Miami Dade county.
Enclosed is the contract that must be signed by personnel within
your organization authorized to enter into contracts. All contracts
need to be fully executed by June 1. Please sign and return the
enclosed contract to the following address as soon as possible to
avoid a funding delay:
The Children's Trust
ATTN: Marilyn Roman, Contract Manager
4500 Biscayne Blvd., Suite 201
Miami, Florida 33137
If you have not already sent the following items, please include the
Administrative Internal Control Questionnaire, a copy of insurance,
and collaborative agreements for site use as applicable.
Please note, each agency needs to submit a copy of its policy
regarding employee background screening within ten (10) days of
execution of the contract. See Section X.4. Employee Background
Screening. There Is a change in Advance Payments (See Section
V.D.). The Trust offers advance payments only in exceptional
cases.
4500 Biscayne Blvd., Suite 201, Miami, Florida 33137 • Tel: 305-571-5600 Fax: 305-571-5615 • www.thechildrenstrust.org
Page 2 of 2
Upon final execution by The Children's Trust (The Trust), a copy of the contract will
then be forwarded to your agency's designated contact person. If you have any
questions please feel free to contact me at (305) 571-5600.
Sincerely,
Marilyn Roman
Contract Manager
The Children's Trust
Iitg Df �tiIX�TC
January 11, 2006
Ms. Wendy Duncombe, Controller
The Children's Trust
4500 Biscayne Blvd., Suite 201
Miami, Florida 33137
Re: Parks and Recreation, Out of School Program - Contract #506-144
Please be advised that the City of Miami operates an ongoing self-insurance program for
Automobile Liability, General Liability, Worker's Compensation, Police Professional
Liability, and Public Officials Liability in accordance to, and subject to limitations of
Florida Statutes, Section 768.28.
The City of Miami also maintains an Excess Liability Policy in the amount of
$10,000,000.00 per occurrence and $20,000,000.00 general aggregate. The Self Insured
Retention limit is $500,000.00.
In addition, the City of Miami has in force a Commercial Blanket Policy providing for
Real and Personal Property in the amount of $200,000,000.00, subject to $100,000.00
Deductible.
Should you require additional information, or have any questions concerning this matter,
please do not hesitate contact the undersigned.
Sincerely, ,Zr
,M P Z
Dani. Carrillo
Ris Management Administrator
DFC:db
;OE•ARRIOLA
Cily Manager
R(SK MANAGEMENT
444 S.W. 2nd Avenue / Miami, FL33130 / 1305)416-1700 / Fax: 1305)416 1 760
Mailing Address: P.D. Box 330708 Miami, FL 33233-0708
The Children'sTrust
Resolution 2005-25 Revised
Recommendations for "Approval
of Funding for New Out -of -
School Programs
RECOMMENDATION
ACTION REQUESTED:
Approval of Funding for new Out -of -School programs for 2005-06
BUDGET IMPACT: •
$4,301,707 grant awards is recommended to provide new out of school
programs for 4,701 children and youth through 17 providers.
BACKGROUND
The Children's Trust issued RFP #2005-06 on January 31, 2005, to provide
Out -of School -Programs. Out -of School -Programs includes summer, after
school and year-round. This RFP offered funding for new out -of -school
programs from June 2005 through May 2006.
A bidders' conference was held on February 10th. A, total of 112 letters of
intent were received for new funding and 35 proposals were submitted by the
March 14th deadline date at 2:00pm. Six proposals were delivered after the
deadline, two did not submit the required letter of intent and one letter of
intent was submitted late. These applicants were disqualified. This was
determined to be a "fatal flaw", because to waive the requirement would
have provided an unfair advantage to these applicants.
Attachment C contains a listing of the 35 new proposals that were ranked.
The maximum available score was 108. Five persons ranked each proposal.
This included the chief financial officer, a program department team leader
and/or a contract manager, a research & evaluation staff and.two
independent reviewers. The individual scores are weighted at 25% for each
volunteer reviewer and 50% for the Team Leader. The rating criteria was
distributed to potential applicants in an RFP addendum and posted on the
website.
Attachment D contains a listing of the six proposals that had flaws that
were submitted after the deadline date.
FISCAL IMPACT:
New out -of -school progams will be funded from the following budget
categories.
Table is Summary of Recommended Funding
Category •
Amount Budgeted
FY 2005
Recommended
Funding Level
Out -of -school programs,
ages 5-18
$15,432,502
$4,160,742
Out -of -school programs for
children with disabilities,
ages 5-18
$4L293,510
$140,965
Total
$19,726,012
$4,301,707
PROGRAM IMPACT:
It is recommended that programs that scored between 75 and 108 points be
funded. This currently includes 17 programs at a cost of $4,301,707.
Agencies that scored below 75 points are not recommended for funding.
Applicants were sent copies of their scores and the reviewers' comments, and
the appeal policy. If following the appeals process, any changes are
authorized in these scores resulting in rankings that move applications above
75 points, the next highest ranking proposals would be funded. Final
decisions regarding staff recommendations for funding for new programs will
be prorated pending the availability of funding after appeals are finalized.
The chief financial officer has reviewed the budget requested by each agency,
and recommended that these proposals be funded at 80% of the requested
amount if less than $500,000. Three programs requested more than
$800,000. and recommendations are to fund each at $500,000.00.
Upon board approval, final contract negotiations with each provider will
reflect these approved funding levels, listed as "not to exceed" on
Attachment C.
RESOLUTION NO. 2005-25
RESOLUTION APPROVING $4,301,707 IN GRANT AWARDS TO PROVIDE NEW
OUT -OF -SCHOOL PROGRAMS FOR 4,701 CHILDREN AND YOUTH THROUGH
_ ._...__ 17 PROVIDERS.
WHEREAS, this Board issued RFP #2005-06 on January 31, 2005,
"Out -of -School Programs ". This RFP offered funding for New Out -of -School
(summer, after -school and year-round) programs from June 2005 through
May 2006, and
WHEREAS, the President/CEO has recommended that all awards to
new programs be prorated pending the availability of funding, after appeals
are finalized. This includes 17 new programs at a cost of.$4,301,707, and
WHEREAS, final contract negotiations with each provider by the
president/CEO will not exceed the amount recommended on Attachment C;
and
WHEREAS, the Board has been apprised of the areas that will be
addressed by The Children's Trust in the attached documents', and the Board
is in agreement with the goals and programs described therein; and
WHEREAS, the President/CEO and staff recommend the approval of
the grant awards to provide new out -of -school programs for 4701 children
and youth through 17 providers,
NOW, THEREFORE BE IT RESOLVED BY THE BOARD OF THE
CHILDREN'S TRUST, MIAMI-DADE COUNTY, FLORIDA that this Board
authorizes the President/CEO to negotiate and sign contracts for the
provision of new out -of -school programs with the providers listed in
Attachment C.
The foregoing resolution was offered by Octavio Verdeja, who moved
its adoption. The motion was seconded by Charisse Grant and upon being
put to a vote, the vote was as follows: 17-0-0.
The vote was recorded as in the attached roll call sheet.
The Chairperson thereupon declared the resolution duly passed and
adopted this 11 day of April, 2005.
THE CHILDREN'S TRUST
MIAMI-DADE COUNTY, FLORIDA
SECRETARY
Approved by County Attorney as to form and legal sufficiency.