HomeMy WebLinkAboutExhibit 13 b9/7/04
CERTIFIED TEACHER (Physical Education)
(This is a part-time, grant funded position)
Pay Rate: $25.00 per hour
This is a part-time position for the City of Miami's After School recreation program. An
employee in this position will be responsible for training and supervising part-time recreation
staff at five City program sites. Role will require visiting different parks each day and to assist
assigned staff in developing professional coaching skills; May prepare instructional materials
and share teaching strategies with part-time staff assigned the responsibility of assisting youth
meet the President's Challenge Physical Fitness standards. Incumbents may plan and execute
individual and group physical activities. May be required to chart student progress and/or the
effectiveness of part-time staff in accordance with departmental or program requirements.
Performs related duties as required.
NOTE: Part-time work will be 4 hours Monday through Friday.
MINIMUM REQUIREMENTS: Must possess a current teacher certification issued or
recognized by the Florida Department of Education. Teachers with certification in Physical
Education, are preferred.
DOCUMENTATION: All applicants must submit a City of Miami Employment Application
along with a copy of current State of Florida Department of Education teaching certificate.
Note. The required City of Miami Application form can be downloaded from www.ci.miarnifi.us or can be picked
up from the City of Miami Employment Office located at 444 SW 2nd Avenue, Room 129, Miami, FL 33130 M-F
between 8AM— 5 PM.
Interested applicants should apply immediately!!
City of Miami Employment Office
444 SW 2' Avenue, Room 129
Miami, FL 33139
ATTENTION: Certified Teacher (PE) Recruitment
The City of Miami is an Equal Opportunity Employer
98
6/27/03 9096
CERTIFIED TEACHER
(This is an hourly, part-time position non-exempt under FLSA)
• Pay Rate: S25.00 per hour
This is a seasonal part-time position for the Department of Parks' Summer Program. An
employee in this position is responsible for teaching or tutoring elementary and secondary school
students; planning curriculum and preparing lessons and other instructional materials.
Incumbents may instruct students in reading, and based upon program requirements, may provide
instruction in other academic subjects. As needed, instructors may create learning materials
geared to each student's ability and use specialized educational strategies to facilitate learning;
Plans and executes individual and group activities. May be required to chart student progress in
'accordance with program requirements. Performs related duties as required.
MINIMUM REQUIREMENTS:
Miami -Dade County Public Schools teachers who possess current certification as a teacher issued
orrecognized by the Florida Department of Education.
99
i
The City of Miami
Parks and Recreation Department
444 S.W. 2nd Avenue, 8th Floor
Miami, FL 33130
RE: 2005-2006 Out of School Programs Proposal to The Children's Trust
To Whom it May Concern:
Arts for Learning/Miami (A4L/Miami) is pleased to have the opportunity to continue
its after -school arts program with the City of Miami Parks and Recreation
Department. Since the summer of 2003, Arts for Learning has provided Miami's
children with both visual and performing art classes at park locations throughout
the city.
For the 2005-2006 school year, Arts for Learning is committed to providing after -
school instruction in the visual and performing arts at the following five City of
Miami park sites: Shenandoah Park, Moore Park, Juan Pablo Duarte Park, African
Square Park, and Williams Park. At each of these sites, Arts for Learning will
provide two art classes per week for up to 44 weeks. Each A4L teaching artist is
professionally trained in teaching their art form to children. A4L/Miami will continue
to provide training, monitoring, and support to the artists to ensure the delivery of
high quality programs. The City of Miami will provide secure storage facilities and
one park employee to help facilitate each class. Class sizes will be a maximum of
20 children with the student to teacher ratio being 10:1. The City will organize
each class by age and/or grade to help Arts for Learning ensure that the
appropriate level of instruction is provided. The cost of these services totals
$44,738.
Founded in 2000 as a partnership with Miami -Dade County Public Schools, Miami -
Dade County Department of Cultural Affairs, and Young Audiences, Inc. (a national
leader in arts -in -education programming), Arts for .Learning/Miami is dedicated to
improving teaching and learning through the arts. Since inception, A4L has
worked collaboratively with over 70 schools on integrating the arts throughout the
K-12 curriculum. In 2003, A4L expanded its services to include after -school and
summer programs. Presently, Arts for Learning is 'providing after -school art
programs at 41 sites throughout Miami -Dade County. Arts fbr Learning is
delighted about the potential to continue this program and extends it appreciation
to The Children's Trust for the opportunity.
ARTS{zIEARNL
M,I A.M;f;
1900 biscayne blvd., suite 201 m?i florida 33132
t.305.576.1212 f.305,576.1193
www.artsalearning.org
Proposed Budget for City of Miami
Out of School Programs Proposal to The Children's Trust
2005-2006
Submitted by: Arts for Learning/Miami, Inc.
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Teaching Artists
$17,600
$401ctass" 2classes/week/site*44weeks* 5 sites
(August -May with programming over breaks (no
holidays/teacher planning days)
Materials, Supplies
$2,750
$550/site*5
Financial/Contract
management.
$2,250
managing artist contracts, bookkeeping & expense
reporting 5% FTE
Program Manager
$11,220program.
Hiring, training and managing artists; program
monitoiring; facilitating planning between parks staff
and artists in the design of a mutually supportive
Program Director
$2,250
overseeing program manager, contract, billing and
artist training
Benefits
$3,144
20% of salary
CeII phone.
$135
$151month
Travel
$73
10miies/site visit4.291mi1e*5visits/sites*5sites
Background checks
$235
$47 per artist
Artist Stipends
$250
$5D/artisr5*ltrainings/year
Training supplies
$50
General Liability
$786
7.5% of general liability
Adminstration
$3,996
10% of total includes admin & office overhead
TOTAL
$44,738
101
Irb r1. 100., Mr 7v4111. I.. b,.....I.,.!I. .lirvr V... v. •v
MEMORANDUM OF AGREEMENT
This Memorandum of Agreement, by and between the Miami Museum of Science & Planetarium
(MMOS&P) and the City of Miami is being made for the mutual benefit of all parties for the
purpose of The Children's Trust "Youth Experiencing Success Through Out -of -School Programs
/ YES" grant proposal of the Department of Parks and Recreation.
1. TERMS AND AGREEMENT:
The City of Miami, Department of Parks and Recreation, will act as lead agency in
project; provide direct outreach to children and families; provide park facilities for
activities; provide supervision of youth, and act as project manager.
MMOS&P will I) build the capacity of City Parks Division staff to deliver integrated
after -school programming in the areas of reading, mathematics and science; 2) develop a
cadre of youth and college mentors to provide technical support, assist in program
delivery, and serve as role models at the after school delivery sites; 3) deliver wildlife
outreach demonstrations at each delivery site, providing opportunities for children to
interact with a variety of live animals; and involve participants and their families in
enrichment experiences through an ongoing series of Family Days hosted at the Museum.
2. TERMINATION:
This agreement will remain in effect for the term of the grant, unless terminated by either
parry within thirty (30) days.
This memorandum does not constitute an actual contract. If funded by The Children's Trust,
MMOS&P will provide a separate contract to the City of Miami for execution.
Endorsed and agreed to by:
Robert Ruano
Grants Administrator
City of Miami
ka)&0
Miami Museurn of Science &
Planetarium
v?
102
.,J31..4iutiurt with ttto 5rrtiihsomati 1ns1sf both
outreach demonstrations at each delivery site, providing opportunities for children to
interact with a variety of live animals; and involve participants and their families in.
enrichment experiences through an ongoing series of Family Days hosted at the Museum.
2. TERMINATION:
This agreem.er►t will remain in effect for the term of the grant, unless terminated by either
party within thirty (30) days.
This memorandum does not constitute an actual contract. If funded by The Chilclren's Trust,
MMOS&P will provide a separate contract to the City of Miami for execution.
Endorsed and agreed to by:
Robert Ruano
Grants Administrator
City of Miami
Miami Museum of Science &
Planetarium
103
City of Miami
CITY OF MIAMI PARKS & RECREATION
Playground Safety Checklist
Satisfactory = S Unsatisfactory = U
General
S'
U
Slides L S
U
1. Equipment stable. No deterioration
in foorings and joints.
•
1. There is an 8-4. obstruction free zone
in '
front of the exit arcs and a 6-ft
. zone on all sides.
2. Equipment complete, no missing parts.
2. Slope support frames ate straight, and
don't have fin et entrapment areas.
3. Free from pinch or crush points.
3. Slide is of one piece construction or
connections are oflap-joint
construction rather than burt•ioint
construcpon.
4. Free from sharp poinrs and corners.
4. There is a clear line•of-sight from top
ro bottom of the slide.
.
5. Concrete footing appropriately buried.
5. If the slide is stainless steel, is it
oriented to prevent the Sun from
heating the slide surface.
•
6. Pninred surfaces free from chipping
and peeling•
Swings
Head/Finger Entrapment
1. Swing crossbeam height is 8 ft. or
less..
1. No openings benveen 3!8" to 1".
_
2. Swings are hung 18 inches apart.
2. No openings between 3" to 9".
3. S; ing seam are free from exposed
metal
parts or sharp hardware.
3. No angles greater than 55 degrees.
4. S locks and other connectors are fully
enclosed and secure.•
Hardware
Spinning Equipment/Merry-Go
Round
1,' Hardware complete, securely attached
and v.ithout deterioration.
1. Platform is level :end stays level when
unevenly loaded.
2. Fasrenets and connecting devices
Regture tools to loosen/remove.
2. Drsr:ince between the bottom of ill,:
whirl and ground is 1c:ts than 3 in.ches.
Ladders
•
i. fi,.luipment is trey of open framework
.tnJ gaps in the central .support post.
1. Slide ladders are fully enclosed and don't
trap surfacing material. •
Sand Bores
2. Ladders have slope of 50-"5 degrees.
.1. J:tnd, Is illthln framework and free of
foreign minter.
3. Steps are at least 15" wide,
2. Box is Ina shady place.
4. Steps are evenly spliced between
9" and 11" apnrr.
Maintenance/Employee Sufery
•
5. Stairways and ladders unrh steps
h:n-cl:ontinuous handrails on borh sides.
1. \I:lintcnancc is ragul.Irly scheduled
and accomplished.
G. Step lintsh is slip -resistant•
2. \S;unrcnance persunnel understand
tpprnpttatc ssfcn• standards.
l.ysnpmclit is kcpr in :are i.viitkinj.
1
104
City of Miami
Karel Q. Salazar
Physical Fitness Coordinator
Task & Activities
Teacher Cues
Set Induction
- Stay silent
during •
testing.
- Stay silent
while the
teacher is
talking.
- Raise hand
for questions.
- Stay relax at all
times. --
- Introduce your -self and the working area.
- Explain the day's lesson.
- Explain safety procedures.
- Check for understanding by giving a peace sign.
Skin Fold
- Students will be assessed an the triceps and calf skinfolds.
- The triceps skin fold is measured on the back of the arm
over the triceps muscle of the right arm midway between
the elbow and the acromion process of the scapula. ( The
skin fold sight should be vertical )
- The calf skin fold is measure on the insight of the right leg
at the level of the maximal calf girth.
Sit & Reach
-Legs straight as an
arrow.
- Push metal using
both hands.
- Students will sit reach out as far as they can.
Closing Procedure
- Raise hand for
questions.
-Silent when the
teacher is talking.
- Review the importance of being healthy and flexible.
105
City of Miami
Karel O. Salazar
Physical Fitness Coordinator
Task & Activities
Teacher Cues
Set Induction
- Stay silent
during testing.
- Stay silent
during teacher's
instructions.
- Raise hand for
questions.
- Introduce your -self and the working area.
- Explain the day's lesson.
- Explain safety procedures.
- Check for understanding by giving a peace sing.
Trunk Lift
- Fly like superman.
- The student being tested lies face down on the mat with
hands under the thighs. •._
- The student lifts the upper body off the floor, in a very
slow and controlled manner, to a maximum of 12 inches.
- The position is held long enough to allow tester to place
the ruler an the floor in front of the student and determine
the distance of the student's chin from the floor.
- Allow two trials recording the highest score.
Aerobic capacity
.- Do not run too fast.
- Pace yourself.
- Do not talk to another
student while running.
- Students should be able to run or walk a mile.
- The one mile walk/run is scored in minutes and seconds.
Closing Procedure
- Raise hand for
questions.
-Silent when the
teacher is talking.
- Review the importance of being healthy and being in good
condition.
106
City of Miami
Karel O. Salazar
Physical Fitness Coordinator
Task & Activities
Set Induction
Introduce your -self and the working area.
Explain the day's lesson.
Explain safety procedures.
Check for understanding by giving a peace sign.
Push-ups
Place hands shoulder apart.
Body straight.
Bring body as close to the ground as possible without
touching it.
Sit-ups
The student being tested lies in a supine position on the
mat, knees bent at an angle of approximately 140
degrees, feet flat on the floor, legs slightly apart, arms
stretched out in front of the student with hands resting
on the quadriceps.
On command students must run hands up and over
knees; this counts as one rep.
Closing Procedure
- Review the importance of being healthy and good
conditioning.
Teacher Cues
Stay silent
during testing.
Stay silent
during teacher' s
instructions.
Raise hand for
questions.
If tired, rest and
keep going.
See how many
repetitions you
can accomplish
in one minute.
- If tired, rest and keep
going.
- See how many
repetitions you can
accomplish in one
minute
- Raise hand for
questions.
-Silent when the teadher
is talking.
107
City of Miami
Karel O. Salazar
Physical Fitness Coordinator
Task & Activities
Teacher Cues
Set Induction
- Stay silent during testing.
- Stay silent during teacher's
instructions.
- Raise hand for questions.
- Introduce your -self and the working
area.
- Explain the day's lesson.
- Explain safety procedures.
Check for understanding by giving a peace
sign.
Make -ups
- Try your best at all times.
- Students who were absent on the day of
the test will be assessed.
Closing Procedure
- Raise hand for questions.
-Silent when the teacher is talking.
- Review the importance of being healthy
and in good condition.
108
City of Miami
Karel O. Salazar
Physical Education Coordinator
-
ysicat:Fitness Pre"! Post Assessrrient ` (c,rc a one)-
ofBirth: Trunk Lift
Aerobic Capacity
Skin=Fold ,
"Sit &:Reach_:
Sit-ups
: Push-ups
The ehndreif Thuat
The Children's Trust
Child Satisfaction Survey
We want to know what you think about this program. Please tell us what you think about each
statement listed below. Also, tell us a little bit about yourself by filling out the top part of the survey.
I am years old. I am a o Boy o GirI.
What is your race? o Black o White ❑ Asian o Other
What is your ethnicity? a Hispanic o Haitian o Other.
Circle the face that describes
your the ijhts about the statements.
1. Adults here are fair.
Definitely not
APy
Nat mud' Usually Definitely
2. The adults here make the program exciting.
Definitely not
Not much Usually Definitely
3. If I have a problem, an adult here will help me.
4. I feel safe here.
5. There are enough things here for everyone to use.
6. I get along with the kids here.
7. I like coming here.
Definitely not
Dsfinitely,not
Definitely not
Definitely not
Definitely not
e
Not much ! Usually Definitely
Not much Usually
Definitely
Definitely
;k�,
Definitely
Not much Usually. Definitely
8. This program will help me do better in school.
Definitely not
Nd much
9. I would tell my friends to come here.
Definitely not
Not much
.m.
Usually Definitely •
U■uslty
Definitely
10. What do you like best about the program?
11. What do you wish you could change about the program?
(Source: www.smiling-faces.com)
For Staff Use Only (MUST BE COMPLETED)
Please use this survey for children in elementary school.
ORGANIZATION:
SITE LOCATION:
DATE CONDUCTED: HOW CONDUCTED?: A Self a Read -Items ❑ In -person
The Children's Trust
Youth Satisfaction Survey
The Childr en sTrust
We are interested in your thoughts about how this program Is doing. Please tell us how much you agree or disagree
with each statement listed below. Also, please complete the top portion of the survey to tell us a little bit about
yourself,
I am years old. I am a ❑ Boy o Girl.
Race: o Black o White o Asian o Other
Ethnicity: o Hispanic ❑.Haitian o Other
1. •Adults here are fair. _....
Circle
describes
Strongly
Disa2.
the word(s)
your
Disagree
that best
response.
Agree
Strongly
The adults here make the program exciting.
g
Strongly
Disagree
Disagree
Agree •
Strongly
Agree
3. If I have a problem, an adult here will help me.
Strongly
Disa4.
Disagree
Agree
Strongly
I feel safe here.
Strongly
Disagree
pisagree
Agree
Strongly
Agree
5. There are enough things here for everyone to use.
strongly
Disagree
Disagree
Agree
Stl1Dngly
Agree •
6. I get along with the students here:
Strong e
!Disagrree
Disagree
Agree
S� ty
7. I enjoy coming here.
stronglyee
Disaree
Disagree
Agree Strongly
8. This program will help me do better in school.
Strongly
agree
Disagree
' Agree
S Agree
S�n„gly
9. I would tell my friends to come here.
Strongee
Disagree
Agree
10. What do you like best about the program?
11. What do I wish I could change about the program is?
12. What would you be doing if you didn't attend this out -of -school program?
o Watching TV o Doing Homework/Studying o Doing Nothing
o Playing o Hanging Out o Other
For Staff Use Only (MUST BE COMPLETED)
Please use this survey for children in middle and high school.
ORGANIZATION:
SITE LOCATION:
DATE CONDUCTED: HOW CONDUCTED?: o Self o Read -Items n In -person
111
The Children's Trust
Parent Satisfaction Survey
The ChildredsTrust
We are interested in your thoughts about how this program is doing. Please tell us how much you agree or disagree
with each statement listed below. Also, please complete the top portion of the survey to tell us a little bit about you
and your family.
I am:
o MALE ❑ FEMALE
RACE: 0 Black 0 White 0 Asian ❑ Other ETHNICITY: 0 Hispanic ❑ Haitian 0 Other
HOW MANY OF YOUR CHILDREN ATTEND THIS PROGRAM?
AGES) OF CHILDREN)
Circle the statement that best
describes what you think.
1. The staff treat my child fairly.
Strongly
Disagree
Disagree Agree Strongly
Agree
Strongly
Agree
2. The staff get children excited about program activities.
Strongly
Disagree
Disagree : Agree
3. The staff respond to my child's own culture, language, or special needs.
• Strongly
Disagree
4. The staff keep me informed about program activities.
Strongly
Disagree
5. The staff keep me informed about my child's progress.
Strongly
Disagree
6. I feel welcome by program staff.
7. The.staff give me a chance to share my ideas.
8. My child is safe while attending the program.
Strongly
Disagree
9. This program will help my child do better in school.
10. My child likes coming to the program.
11. I would recommend this program to others.
12. What do you like best about the program?
Disagree Agree Strongly
Agree
Disagree Agree Strongly
Agree
Disagree I Agree , Strongly
Agree
•
Strongly Disagree Agree Strongly
Disagree Agree
Strongly Disagree Agree ' • Strongly
Disagree i Agree
Strongly Disagree Agree Strongly
Disagree ] Agree
13. What do you wish you could change about the program?
For Staff Use Only (MUST BE COMPLETED)
ORGANIZATION:
SITE LOCATION:
DATE CONDUCTED:
HOW CONDUCTED?: o Self a Read Items a In -person
Disagree Agree Strongly
Agree
Strongly I Strongly
• Disagree Disagree Agree I Agree
Strongly Disagree Agree• Strongly
Disagree Agree
112
M3. Survey for Prosocial Behaviors of Children
(For Elementary school children, grades 1-6)
Child's Name: Date:
Instructor's Name : Signature:
(print)
This assessment measures a teacher's perceptions of his/her students' prosocial skills. It includes ratings of both
adaptive behaviors and interpersonal social competence. Teachers are asked to indicate how often a student
exhibits certain behaviors.
Never Rarely Sometimes Often Frequently
1. Other children seek the child out to involve him/her in 1 2 3 4 5
activities.
2. The child uses free time appropriately. 1 2 3 4 5
3. The child shares laughter with peers. 1 2 3 4
4. The child has good work habits (e.g. is organized, 1 2 3 4 5
makes efficient use of class time.).
5. The child compromises with peers when a situation 1 2 3 4
calls for it.
6. The child responds to teasing or name calling by 1 2 3 4 5
ignoring, changing the subject, or some other
constructive means.
7. The child accepts constructive criticism from peers
without becoming angry.
1 2 3 4
8. The child plays or talks with peers for extended periods 1 2 3 4 5
of time.
9. The child initiates conversation with peers in informal 1 2 3 4 5
situations.
1 Q. The child listens carefully to teacher instructions and 1 2 3 4 5
directions for assignments.
11. The child displays independent study skills (e.g. can 1 2 3 4 5
work adequately with minimum teacher support.).
113
M1. Social Competence (Grades 1-6)
Child's Name: Date:
Instructor.'s Name : Signature:
(print)
This assessment measures teachers' perceptions of a child's social competence. Teachers are asked whether a
child engages in certain prosocial behaviors and how well a child controls his or her emotions.
Not at A little Moderately Very
all Well Well Well
1. Can accept things not going his/her way. 1 2 3 4 5
2. Copes well with failure 1 2 3 4 5
3. Accepts legitimate imposed limits. 1 2 3 4 5
4. Expresses needs and feelings appropriately. 1 2 3 4 5
5. Thinks before acting. 1 2 3 4 5
6. Resolves peer problems on his/her own. 1 2 3 4 5
.7. Can calm down when excited or all wound up. 1 2 3 4 5
8. Can wait in line patiently when necessary. 1 2 3 4, 5
9. Is very good at understanding other people's feelings. 1 2 3 4 5
10. Is aware of the effect of his/her behavior on others. 1 2 3 4 5
11. Works well in a group. ' 1 2 3 • 4 5
12. Plays by the rules of the game. 1 2 3 4 5
13. Controls temper when there is a disagreement. 1 2 3 4 5
14. Shares materials with others. 1 2 3 . 4 . 5
15. Cooperates with peers without prompting. 1 2 3 .4 5--
I6. Is helpful to others. 1 2 3 4 5
17. Listens to others' points of view. 1 2 3 4 5.
18. Can give suggestions and opinions without being bossy. 1 2 3 4 5
19. Acts friendly towards others. 1 2 3 4 5
Scoring and Analysis TOTAL SCORE
Point values are assigned as indicated above. Two subscales are used: Prosocial Behavior (items 4, 6, 9-11, 14-
19 — numbers are underlined) and Emotion Regulation (items 1-3, 5, 7, 8, 12, 13). Items for each subscale are
averaged. Higher scores indicate higher prosocial behavior or emotion regulation.
Prosocial Behavior Score: Emotion Regulation Score: Average of two:
114
City of Miami
Date:
Parks and Recreation Department
Conflict Resolution Sign -In Sheet
Park:
1 ---- ..
22
2
23
3
24
4
25
5
26
6
27
7
28
8
29
9
30
10
31
11
32
12
33
13
34
14
35
15
36
16
37
17 . .
38
18 . .
39
19
40 ...
20
41
21
42
115
Student Name:
City of Miami
Parks and Recreation Department
Date:
Nutrition Assessment
Please underline the correct answer.
1. What are the food groups in the Food Pyramid?
A) Fruits and Vegetables
B) MiIk, yogurt and cheese
C) Meat, poultry, fish, dry beans, eggs and nuts
D) Fats, oils and sweets
E) Cereal, pasta and rice
F) All of the above
2. Which food group is at the bottom?
A) Fruits and Vegetables
B) Milk, yogurt and cheese
C) Meat, poultry, fish, dry beans, eggs and nuts
D) Fats, oils and sweets
E) Cereal, pasta and rice
F) All of the above
3. Which food group is on the next level going up?
A) Fruits and Vegetables
B) Milk, yogurt and cheese
C) Meat, poultry, fish, dry beans, eggs and nuts
D) Fats, oils and sweets
E) Cereal, pasta and rice
F) All of the above
4. Which food group is at the top of the pyramid?
A) Fruits and Vegetables
B) Milk, yogurt and cheese
C) Meat, poultry, fish, dry beans, eggs and nuts
D) Fats, oils and sweets
E) Cereal, pasta and rice
F) All of the above
5. Why is it important to eat right?
A.) Grow to be strong and healthy
B) Build Healthy Bones and Muscle
C) Build a strong immune system
D) Live longer
E) All of the above
6. Why is it important to get plenty of exercise each day?
A) Grow to be strong and healthy
B) Build strong bones and muscles
C) Build a healthy immune system
D) Live longer
E) All of the above
1 oft
116
City of Miami
Parks and Recreation Department
Student Name: Date:
Nutrition Assessment, continued
Answer the questions below by circling Yes or No.
7. Is it good to eat fast foods everyday? Yes No
8. Does eating a lot of food make you healthier? Yes No
9. Does exercise make you stronger? Yes No
10. Are all fried foods healthy? Yes No
2of2
117
City of Miami
AFTER SCHOOL / CAMP REGISTRATION
Department of Parks and Recreation
PARTICIPANT INFORMATION
Name:
Date ol Birth:
Address:
Telephone:
Father's Name:
Work Telephone:
Mother's Name:
Work Telephone:
School Attended:
Grade Level (Last Completed)
7-
z ca
W
Name:
Relationship:
Telephone:
Name:
Relationship:
Telephone:
Name:
Relationship:
Telephone:
Medical Allergies: 0 YES 0 NO
If yes, list allergies.
Currently under Medication: 0 YES 0 NO
If yes, list Medication.
Should physical activity be limited: 0 YES 0 NO
If yes, please explain'
Doctor's Name:
Olfice Telephone:
Emergency:
Hospital Preference:
Insurance Carrier:
Policy No.:
Expiration Date:
PARTICIPATION/MEDICAL RELEASE
I, hereby authorize my child
(Print Name ol Parent or Legal Guardian) (Print Name of Participant)
to participate in any and all programs sponsored by the City of Miami, Department of Parks and Recreation, and hereby
waive, release, absolve, indemnify and agree to hold harmless the City of Miami, and its employees thereof; participants,
persons transporting the participants to and from activities, and any other individual, group, organization or corporation
under contract with the City of Miami, for any claim arising out of an injury to the participant.
Signature of Parent or legal Guardian Date
1
OPTIONAL: My child has parental approval (consent) to leave the park area at the end of the day at PM,
without parental nor custodial supervision.
D I PR/PA 210 Rev. 10/00
Print Child's Name
Signature of Parent or Legal Guardian
118
1
Distribution: White • Park office Canary • Recreation Division Office Pink • District Supervisor
�SY ° City of Miami
.0DEPARTMENT OF PARKS AND RECREATION
co.,u° PARENTAL PICK-UP AUTHORIZATION FORM
t , hereby authorize the below listed
individuals
and in the
may not
appropriate
cannot
( Parent orLegal Guardian )
to pick-up my child After scheduled activities
(Childs Name)
event of any emergency or illness/injury to my child. It is understood
pick-up my child without written authorization.
In addition, I hereby authorize the City of Miami Fire -Rescue
medical facility upon the event of any serious illness or injury
wait for a parent/guardian or authorized designeee to arrive at
that any person Not Listed
tolreat and transport my child to the
which, in the judgment of Fire -Rescue,
the park.
I I .
(Print Name of Parent/Legal Guardian )
( Signature of Parent/Legal Guardian) Date
Print Name
Relationship
Telephone
1.
2.
3.
.
4.
5.
6.
7.
8.
Optional:
My child has parental approval (consent) to leave the park area at the end of
parental nor custodian supervision.
1 I
the day at
119
( Signature of Parent or Legal Guardian) Dale
0
PR/PA 212 Rev. A/97 Distribution: white - Park ottice Canary - Recreation Division
Office
City of Miami
DEPARTMENT OF PARKS AND RECREATION
PROGRAM SIGN -IN SHEET
Facility:
PRINT NAME
Program Date
SIGNATURE AGE
TIME/IN TIME/OUT
Verified By
120
City of Miami
Parks and Recreation Department
Referral Form
Name:
Address:
Home Phone:
DOB:
Student # SS#
Parents/Legal Guardian Name:
Referred to:
Reason for Referral:
Teacher:
Date:
For Office [PCP nnly
Date initial referral sent:
Referral sent by:
Distribution:
Follow-upDate:
Follow-up by:
original to Student File
pink to Parent yellow to Agency goldenrod to Main office
121
City of Miami
Parks and Recreation Department
Referral Log
Referred To
Date
Name
Address
Teiepone
CFS M-DCPS
Other
Comment
N
NAA Observation of Indoor and Outdoor Environments
Rating Tool
Agency Name: Date:
Program Name: Monitor:
Program Address: Title:
Observation Of Indoor Environment
Scoring:. l.=Unsriti.sfacto.ry :2=Satisfactory': 3=Excellent •N/A -Not Applicable.:
Score .
Initial
Is there enough space for all program activities?
Is the space arranged well for a range of activities? (physical games/sports, creative
arts, dramatic play, quiet games, enrichment offerings, eating and socializing)
Can various activities go on simultaneously without disruption?
Does the space allow children to take initiative and explore their interests?
Is there adequate .and convenient storage space for equipment, materials, and
personal possessions of children and staff?
Do children have easy access to materials?
Can children arrange materials and equipment to suit their activities?
Is there space available to display the work and reflect the interests of the children?
Comments on Section:
Obseivation of Outdoor .Eriv r.orirnent.
Scoring.:. *til tisfactory',2=SatiOactory' 3 Excellent •:NIA :Not. Applicable
:.:Score '
Initial.
Do children have the opportunity to play outdoors for at least 30 minutes out of
every three-hour block of time at the program (check schedule, compare to
observation)?
May children use a variety of outdoor equipment and games. for both active and .
quiet play?
Is permanent playground equipment, if available, suitable for the sizes and abilities
of children?
.__
Is the outdoor space, if available, suitable for a wide variety of activities?
Does the area and equipment allow children to be independent and creative?
Is there a procedure in place for regularly checking the safety and maintenance of
the outdoor play space?
Does staff directly supervise outdoor play?
Comments on Section:
111
City of Miami
Parks and Recreation Department
SAMPLE Out -Of -School -Time Schedule
For all Ages: Children are placed into groups and participate in activities by using the
group rotation method The first day of the program children are pre -assessed in
reading, math and PE. They are then put into groups based on their deficiencies in
reading and math. Should a child be deficient in both. subjects, the reading skills
building tutorial will be prioritized and the math skills building tutorial will be
implemented at a minimum of once a week. Number of groups will be determined by
number of registered participants at each park
Out -Of -School -Time Schedule for Elementary Age Students
Monday:
3:00-3:45 Elementary school students arrive and homework
3:45-4:05 Snacks and put into groups of twenty
4:05-5:05 Group I - completes PE / Organized Sports; Group II completes
Reading/Matti Tutorials
5:05-6:05 Group I completes Reading/Math Tutorials; Group II completes PE /
Organized sports
6:05-6:30 Group I and Group II completes General Recreation component i.e. board
games, sports activities and playground use
6:30 Students leave to go home
Wednesday:
2:00-3:00 Elementary school students arrive and homework
3:00-3:45 Snacks and put into groups of twenty
3:45-4:05 Group I - completes PE / Organized Sports; Group II completes
Reading/Math Tutorials
4:05-5:05 Group I completes. Reading/Math Tutorials; Group II completes PE /
Organized sports
5:05-6:30 Group I and Group II completes General Recreation component i.e, board
games, sports activities and playground use
6:30 Students leave to go home
Tuesday and Thursday:
3:00-3:45 Elementary school students arrive and complete homework
3:45-4:05 Snacks and put into groups of twenty
4:05-5:05 Group I - completes Visual/Performing Arts Program; Group II completes
Reading/Math Tutorials
5:05-6:05 Group I completes Reading/Math Tutorials; Group II completes
Visual/Performing Arts Program'
6:05-6:30 Group I and Group II completes General Recreation component i.e. board
games, sports activities and playground use
6:30 Students leave to go home
Friday:
3:00-3:45 Elementary school students arrive and homework
3:45-4:05 Snacks and put into groups of twenty
4:05-5:05 Group 1 -- completes Science Module Program; Group II completes
Reading/Math Tutorials
5:05-6:05 Group I completes Reading/Math Tutorials; Group II completes Science
Module Program
1 of 4
124
City of Miami
Parks and Recreation Department
Friday: continued
6:05-6:30 Group I and Group II completes General Recreation component i.e. board
games, sports activities and playground use
6:30 Students leave to go home
Saturday: (Saturdays are specifically for targeting Learn to Swim, Building Social
Skills, and Family Involvement components.)
9:00-9:15 Students and Family Member(s) arrive and are put into groups.
9:15 Group I leaves for Pool for Learn to Swim
9:15-10:15 Group II Students and Parents complete PE activities i.e, running, jogging,
jumping rope, relay races, etc. Group III Students read to families and
families read to students or group plays round-robin culture exchange
10:15 Group I leaves pool to return to park and Group II leaves for Learn to
Swim
10:30-11:30 Group III Students and Parents complete PE activities i.e. running, jogging,
jumping rope, etc. Group I Students read to families and families read to
students or group plays round-robin culture exchange
11:15 Group II leaves pool and returns to park. Group III leaves for Learn to
Swim.
Group I Students and Parents complete PE activities i.e. running, jogging,
jumping rope, etc. Group II Students read to families and families read to
students or group plays round-robin culture exchange.
Group III leaves pool to return to park.
All Groups eat lunch
All Groups leave for Shake -A -Leg or Museum of Science.
All Groups at Shake -A -Leg or Museum of Science
All Groups return to park.
Staff and Families serve snacks to students. Staff and All groups share
experiences of the day. (Families and students are encouraged to share
their thoughts regarding family involvement.)
6:00 Saturday Program Ends.
11:30-12:30
12:15
12:30-1:30
1:30
2:00-5:00
5:00
5:30-6:00
Out -Of -School -Time Schedule for Middle School Age Students
Monday and Wednesday:
4:00-4:30 All Students arrive, snacks and homework
4:30-5:30 Group I completes Science Module and Reading/Math Tutorials. Group II
completes PE/Organized Sports.
5:30-6:30 Group II completes Science Module and Reading/Math Tutorials. Group I
completes PE/Organized Sports.
6:30-7:00 Group I and Group II Recreation,
7:00-9:30 For those who choose to participate, Organized Sports are offered, i.e.
stretching exercises, calisthenics, team practice, and league play. (if
participating in league play, students will leave at pre -determined time to
arrive at off site location in time for league play warm-up.)
2 of 4
uroun leaves pool to return ro nark.
125
City of Miami
Parks and Recreation Department
2:00-5:00 All Groups at Shake -A -Leg or Museum of Science
Saturday: (Saturdays are specifically for targeting Learn to Swim, Building Social
Skills, and Family Involvement components.) continued
5:00 All Groups return to park.
5:30-6:00 Staff and Families serve snacks to students. Staff and All groups share
experiences of the day. (Families and students are encouraged to share
their thoughts regarding family involvement.)
6:00 Saturday Program Ends.
*Note: During December Holiday Break and Spring Break, all students will participate
in all day activities from 8am through 6: 30pm. There will be one all -day field trip during
the Holiday Break and Spring Break On teacher planning days students will participate
in an all -day field trip. Lunches will be served between 12: 00-2: 00 and snacks will be
served 4.00-4:30 each day. Middle school students may continue the regular 6:30-9: 30
scheduled activities. On Saturdays parents or attending family member(s) will bring
bagged lunch and will participate in organized community events, scheduled field trips
and/or volunteer their time to assist at the parks.
4 of 4
127
Attachment G: Form of Acknowledgement of
Children's Trust Contract by Not -for -Profit
Organizations providing services indicated in
Attachment A above
WHEREAS, , a Florida not -for -profit
corporation whose principal address is
is entering into an agreement with the City Of Miami for the purposes
of providing services
in connection with the Contract between The Children's Trust and the City of
Miami for , dated , 2005, for the period effective
from August 1, 2005 through July 31, 2006 (the "Children's Trust Contract");
and
WHEREAS, the Board of Directors of at a duly
held not -for -profit corporate meeting an , 2005 has
considered the matter in accordance with the articles and by-laws of the not -
for -profit corporation, and has authorized and directed as
Chairperson/President, as Not -For -Profit Corporate
Secretary, and as Executive Director and
as the are to undertake any
and all such matters contemplated by said agreement with the City of Miami
on behalf of as a Florida not -for -profit
corporation.
rjj:Document Final Approved contract.12.20.05.sxw
NOW, THEREFORE, on behalf of , we the
undersigned authorized representatives hereby acknowledge that we have
reviewed a copy of, agree to, and shall comply with the terms and conditions
of the Children's Trust Contract as applicable to the scope of services to be
provided by as indicated in Attachment A to the Children's
Trust Contract.
Dated this day of 2005.
Name of Not -For -Profit:
SEAL/ATTEST:
By:
Name:
Title: Not -For -Profit Corporate Secretary
rjj:Document Final Approved contract.12,20.05.sxw
By:
Name:
Title: Chairperson/President of
the Board of Directors
City of Miami
Master Report
Enactment Number: R-05-0452
City Hail
3500 Pan American Drive
Miami, FL 33133
www.ci.miami.fl.us
File Number: 05-00670
Version: 1
File Name: Accepting a Grant - The Children's Trust -Funding Out of School
Program
Requester: Department of Parks and Cost: Final Action: 7/28/2005
Recreation
File Type: Resolution Status: Passed
Reference: Controlling Body: Office of the City
Clerk
Introduced: 7/5/2005
Title: A RESOLUTION OF THE MIAMI CITY COMMISSION, WITH ATTACHMENT(S),
ESTABLISHING A NEW SPECIAL REVENUE FUND ENTITLED: "THE CHILDREN'S TRUST
GRANT," TO FUND THE DEPARTMENT OF PARKS AND RECREATION'S HEART OF OUR
PARKS SCHOOL YEAR RECREATION, CULTURAL AND CORE EDUCATIONAL
OUT -OF -SCHOOL TIME PROGRAMS AT JUAN PABLO DUARTE PARK, JOSE MARTI PARK,
WILLIAMS PARK, AFRICAN SQUARE PARK AND SHENANDOAH PARK AND
APPROPRIATING FUNDS, IN THE AMOUNT OF $1,393,979.68, CONSISTING OF A GRANT,
FROM THE CHILDREN'S TRUST, IN THE AMOUNT OF $500,000, WITH REQUIRED
MATCHING FUNDS FROM THE CITY OF MIAMI ("CITY"), IN THE AMOUNT OF $893,979,68;
ALLOCATING SAID MATCHING FUNDS FROM THE STATE OF FLORIDA, DEPARTMENT OF
HEALTH, IN THE AMOUNT OF $32,711.25 AND THE DEPARTMENT OF PARKS AND
RECREATION GENERAL FUND IN THE AMOUNT OF $861,268.43; AUTHORIZING THE CITY
MANAGER TO EXECUTE AN AGREEMENT, IN SUBSTANTIALLY THE ATTACHED FORM,
BETWEEN THE CHILDREN'S TRUST AND THE CITY, FOR SAID PURPOSE.
Sponsors:
Notes:
Indexes:
Attachments: 05-00670 Legislation.pdf,05-00670 Exhibit.pdf,05-00670 Summary Form.pdf,05-00670 ChiIdren's Trust
Letter.pdf,
History of Legislative File
Version: Acting Body: Date:
Action:
Sent To:
Due Date: Return Date: Result:
Office of the City 7/27/2005
Attorney
1 City Commission 7/28/2005
1 Office of the Mayor 8/2/2005
1 Office of the City Clerk 8/4/2005
Reviewed and
Approved
ADOPTED
Signed by the Mayor Office of the City
Clerk
Signed and Attested
by City Clerk
Pass
City of Miami Page 1 Primed an 1/17/2006
City of Miami
Legislation
Resolution: R-05-0452
City Halt
3500 Pan American
Drive
Miami, FL 33133
www.ci.miami.tius
File Number: 05.00670
Final Action Date:7/28/2005
A RESOLUTION OF THE MIAMI CITY COMMISSION, WITH ATTACHMENT(S),
ESTABLISHING A NEW SPECIAL REVENUE FUND ENTITLED; "THE
CHILDREN'S TRUST GRANT," TO FUND THE DEPARTMENT OF PARKS AND
RECREATION'S HEART OF OUR PARKS SCHOOL YEAR RECREATION,
CULTURAL AND CORE EDUCATIONAL OUT -OF -SCHOOL TIME PROGRAMS AT
JUAN PABLO DUARTE PARK, JOSE MARTI PARK, WILLIAMS PARK, AFRICAN
SQUARE PARK AND SHENANDOAH PARK AND APPROPRIATING FUNDS, IN
THE AMOUNT OF $1,393,979.68, CONSISTING OF A GRANT, FROM THE
CHILDREN'S TRUST, IN THE AMOUNT OF $500,000, WITH REQUIRED
MATCHING FUNDS FROM THE CITY OF MIAMI ("CITY"), IN THE AMOUNT OF
$893,979.68; ALLOCATING SAID MATCHING FUNDS FROM THE STATE OF
FLORIDA, DEPARTMENT OF HEALTH, IN THE AMOUNT OF $32,711.25 AND
THE DEPARTMENT OF PARKS AND RECREATION GENERAL FUND IN THE
AMOUNT OF $861,268.43; AUTHORIZING THE CITY MANAGER TO EXECUTE
AN AGREEMENT, IN SUBSTANTIALLY THE ATTACHED FORM, BETWEEN THE
CHILDREN'S TRUST AND THE CITY, FOR SAID PURPOSE.
BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI, FLORIDA:
Section 1. The following new Special Revenue Fund is established and resources are appropriated
as described below:
FUND TITLE: THE CHILDREN'S TRUST GRANT
RESOURCES: THE CHILDREN'S TRUST $ 500,000
CITY OF MIAMI - MATCHING FUNDS $ 861,268.43
STATE OF FLORIDA DEPARTMENT OF HEALTH $ 32,711.25
APPROPRIATION: THE CHILDREN'S TRUST GRANT $1,393,979.68
Section 2. The City Manager is authorized{1} to execute an Agreement, in substantially the
attached form, for said purpose. •
Section 3. This Resolution shall become effective immediately upon its adoption and signature of
the Mayor. {2}
City of Miami Page 1 of 2 Printed On: 1/17/2006
File Number: 05-00670 Enactment Number: R-05-0452
Footnotes:
{1) The herein authorization is further subject to compliance with all requirements that may be
imposed by the City Attorney, including but not limited to those prescribed by applicable City Charter
and Code provisions.
{2} If the Mayor does not sign this Resolution, it shall become effective at the end of ten calendar days
from the date it was passed and adopted. If the Mayor vetoes this Resolution, it shall become
effective immediately upon override of the veto by the City Commission.
City of Miami Page 2 of 2 Printed On:1/17/2006
AGENDA ITEM SUMMARY FORM
FILE ID: d5 ' D0 4Z 0
Date: 6/27/2005 Requesting Department: Parks and Recreation
Commission Meeting Date:1/28/2005 District Impacted: Citywide
Type: ® Resolution Ordinance ❑ Emergency Ordinance ❑ Discussion Item
Other
Subject: Resolution accepting a grant
Purpose of Item;
To accept and appropriate a grant, in the amount of $500,000, from The Children's Trust for the
purpose of funding the "Heart of Our Parks" Out -of -School time program in five of the city's parks;
Jose Marti, Juan Pablo Duarte, Shenandoah, African Square, and Williams. With matching funds in
the amount of $893,979.68 consisting of $32,711.25 from the State of Florida Department of Health
and $861,268.43 •from the Parks and Recreation's General Fund. Further authorizing the City
Manager to execute the necessary documents to accept the grant.
Background Information:
The Department of Parks and Recreation provides out -of -school time activities to school aged
children in various city parks. The grant from The Children's Trust is used to enhance the
programming capabilities at five designated parks by funding certified teachers, program supplies,
field trip entrance fees and transportation costs, art teachers, and various other components necessary
to operating out -of -school time programs.
Budget Impact Analysis
YES Is this item related to revenue?
(ES Is this item an expenditure? If so, pleas.: identify funding source below.
General Account No: 001000.580301
001000.580302
Special Revenue Account No: 110130
CIP Project No:
NO Is this item funded by Homeland Defense/Neighborhood Improvement Bonds?
Start Up Capital Cost:
Maintenance Cost:
Total Fiscal Impact: $0.00
Page 1 of 2
Final Approvals A I,
(SIGN AND WTIOP Budget;ag1:411111r- _ J ,
lfnsinR or raccivinR cGrants isk Man ....
Purchasing De-pt. Director r,GIMiVi �:4e%
Chief City Manager/
Page 2 of 2
Officers/Executive Committee
David Lawrence Jr,
Chair
Dr, Wil ]. Blechman
Vice Chair
Valrla C. Screen
Secretary .
Octavio F. Verdeja
Treasurer
Isabel Afanador
Executive Committee
Marla A. Alonso, Chair
Procurement Committee
Charlsse Grant, Chair
Program Services Committee
Dr. Steven E. Marcus, Chair
Human Resources
The Board of Directors
Dr. Nelson Adams
Karen Aronowltz
Dr. Linda Blanton
George M. Burgess
Dr. Rudy Crew
Major James DiBernardo
Hon. Kathy Fernandez Rundle
Luis A. Gazltua
Hon. Norman 5. Ger,steln
Josee Gregoire
Sara B. Herald
Charles M. Hood III
Hon. Barbara Jordan.
Dr. Martin Karp
Hon. Cindy S. Lederman
Dr. Debbie Nogueras
Rep. Juan -Carlos "J.C." Planes
Lillian Rivera
Adam C. Rosen
Thomas M. Rozek
Dr. Judy Schaechter
Gerald K. Schwartz
Hon, Mary Scott Russell
Eileen Segal
Dr. Jose Vicente
Modesto E. Abety
President & CEO
Marla Arista-VoIsky
Legal Counsel
}
The Children'sTrust
June 28, 2005
Joe Arrlola
City of Miami
444 SW 2 Avenue 8th Floor
• Miami, Florida 33130
Re: Out -of -School Program
Contract Number 506-144
Dear Mr. Arriola:
It Is a great pleasure to work with you and your organization. We
look forward to being part of a program that helps the children and
families in Miami Dade county.
Enclosed is the contract that must be signed by personnel within
your organization authorized to enter Into contracts. All contracts
need to be fully executed by June 1. Please sign and return the
enclosed contract to the following address as soon as possible to
avoid a funding delay:
The Children's Trust
ATTN: Marilyn Roman, Contract Manager
4500 Biscayne Blvd,, Suite 201
Miami, Florida 33137
If you have not already sent the following items, please include the
Administrative Internal Control Questionnaire, a copy of insurance,
and collaborative agreements for site use as applicable.
Please note, each agency needs to submit a copy of its policy
regarding employee background screening within ten (10) days of
execution of the contract. See Section X.4. Employee Background
Screening, There Is a change in Advance Payments (See Section
V,D.), The Trust offers advance payments only in exceptional
cases.
4500 Biscayne Blvd., Suite 201, Miami, Florida 33137 • Tel: 305-571-5600 Fare: 305-573-5615 • www.thechildrenstrust.org
Page 2 of 2
Upon final execution by The Children's Trust (The Trust), a copy of the contract will
then be forwarded to your agency's designated contact person. If you have any
questions please feel free to contact me at (305) 571-5600.
Sincerely,
Marilyn Roman
Contract Manager
The Children's Trust
Citg vf C�t�xz�t
January 11, 2006
Ms. Wendy Duncombe, Controller
The Children's Trust
4500 Biscayne Blvd., Suite 201
Miami, Florida 33137
Re: Parks and Recreation, Out of School Program - Contract #506-144
Please be advised that the City of Miami operates an ongoing self-insurance program for
Automobile Liability, General Liability, Worker's Compensation, Police Professional
Liability, and Public Officials Liability in accordance to, and subject to limitations of
Florida Statutes, Section 768.28.
The City of Miami also maintains an Excess Liability Policy in the amount of
$10,000,000.00 per occurrence and $20,000,000.00 general aggregate. The Self Insured
Retention limit is $500,000.00.
In addition, the City of Miami has in force a Commercial Blanket Policy providing for
Real and Personal Property in the amount of $200,000,000.00, subject to $100,000.00
Deductible.
Should you require additional information, or have any questions concerning this matter,
please do not hest . contact the undersigned.
Sincerely,
1 pM�
'D�ani • an-illo
Ris Management Administrator
DFC:db
JOE ARRIOLA
City Manager
RISK MANAGEMENT
444 S.W. 2nd Avenue / Miami, FL33130 / (305)416.1700! Fax: (305)416.1760
Ma'rlinv Address: P,O. Rox 330708 Miami, R. 33233-0706
The Chlidren'sThust
Resolution 2005-25 Revised
Recommendations for "Approval
of Funding for New Out -of -
School Programs
RECOMMENDATION
ACTION REQUESTED:
Approval of Funding for new.Out-of-School programs for 2005-06
BUDGET IMPACT:
$4,301,707 grant awards is recommended to provide new out of school
programs for 4,701 children and youth through 17 providers.
BACKGROUND
The Children's Trust issued RFP #2005-06 on January 31, 2005, to provide
Out -of School -Programs, Out -of School -Programs includes summer, after -
school and year-round. This RFP offered funding for new out -of -school
programs from June 2005 through May 2006.
A bidders' conference was held on February 10th. A total of 112 letters .of
intent were received for new funding and 35 proposals were submitted by the
March ledeadline date at 2:00pm. Six proposals were delivered after the
deadline, two did not submit the required letter of intent and one letter of
intent was submitted late. These applicants were disqualified. This was
determined to be a "fatal flaw", because to waive the requirement would
have provided an unfair advantage to these applicants.
Attachment C contains a listing of the 35 new proposals that were ranked.
The maximum available score was 108. Five persons ranked each proposal.
This included the chief financial officer, a program department team leader
and/or a contract manager, a research & evaluation staff and two
independent reviewers. The individual scores are weighted at 25% for each
volunteer reviewer and 50% for the Team Leader. The rating criteria was
distributed to potential applicants in an REP addendum and posted on the
website.
Attachment D contains a listing of the six proposals that had flaws that
were submitted after the deadline date.
FISCAL IMPACT:
New out -of -school progams will be funded from the following budget
categories.
Table 1: Summary of Recommended Funding
Category
Amount Budgeted
FY 2005
Recommended
Funding Level
Out -of -school programs,
ages 5-18
$15,432,502
$4,160,742
Out -of -school programs for
children with disabilities,
ages 5--18
$4,293,510
$19,726,012
4140,965
$4,301,707
Total
PROGRAM IMPACT:
It is recommended that programs that scored between 75 and 108 points be
funded. This currently includes 17 programs at a cost of $4,301,707.
Agencies that scored below 75 points are not recommended for funding.
Applicants were sent copies of their scores and the reviewers' comments, and
the appeal policy. If following the appeals process, any changes are
authorized in these scores resulting in rankings that move applications above
75 points, the next highest ranking proposals would be funded. Final
decisions regarding staff recommendations for funding for new programs will
be prorated pending the availability of funding after appeals are finalized.
The chief financial officer has reviewed the budget requested by each agency,
and recommended that these proposals be funded at 80% of the requested
amount if less than $500,000, Three programs requested more than
$800,000. and recommendations are to fund each at $500,000.00.
Upon board approval, final contract negotiations with each provider will
reflect these approved funding levels, listed as "not to exceed" on
Attachment C.
RESOLUTION NO. 2005-25
RESOLUTION APPROVING $4,301,707 IN GRANT AWARDS TO PROVIDE NEW
OUT -OF -SCHOOL PROGRAMS FOR 4,701 CHILDREN AND YOUTH THROUGH
17 PROVIDERS.
WHEREAS, this Board issued RFP #2005-06 on January 31, 2005,
"Out -of -School Programs ". This RFP offered funding for New Out -of -School
(summer, after -school and year-round) programs from June 2005 through
May 2006, and
WHEREAS, the President/CEO• has recommended that all awards to
new programs be prorated pending the availability of funding, after appeals
are finalized. This includes 17 new programs at a cost of.$4,301,707, and
WHEREAS, final contract negotiations with each provider by the
president/CEO will not exceed the amount recommended on Attachment C;
and
WHEREAS, the Board has been apprised of the areas that will be
addressed by.The Children's Trust in the attached documents', and the Board
is in agreement with the goals and programs described therein; and
WHEREAS, the President/CEO and staff recommend the approval of
the grant awards to provide new out -of -school programs for 4701 children
and youth through 17 providers,
NOW, THEREFORE BE IT RESOLVED BY THE BOARD OF THE
CHILDREN'S TRUST, MIAMI-DADE COUNTY, FLORIDA that this Board
authorizes the President/CEO to negotiate and sign contracts for the
provision of new out -of -school programs with the providers listed in
Attachment C.
The foregoing resolution was offered by Octavio Verdeia, who moved
its adoption. The motion was seconded by Charisse Grant and upon being
put to a vote, the vote was as follows: 17-0-0.
The vote was recorded as in the attached roll call sheet.
The Chairperson thereupon declared the resolution duly passed and
adopted this it day of April, 2005.
THE CHILDREN'S TRUST
MIAMI-DADE COUNTY, FLORIDA
BY e.
SECRETARY
Approved by County Attorney as to form and legal sufficiency.