HomeMy WebLinkAboutSummary FormAGENDA ITEM SUMMARY FORM
FILE ID: d j— 0 0 g tg
Date: 1/17/2006
Commission Meeting Date: 2/23/2006
Purpose of Item:
Requesting Department: Fire -Rescue
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Type: ® Resolution ❑ Ordinance ❑ Emergency Ordinance ❑ Discussion Item
❑ Other
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-041
Subject: Maintenance & Repair Services of Ferno Emergency Ambulance Cots - Sole Source Pchas.e_
Adopt a Resolution to ratify, approve and confirm the City Manager's finding of sole source, waiving
the requirements for competitive sealed bids and authorizing the procurement of maintenance and
repair of approximately 38 Ferno emergency ambulance cots from Medco Equipment Repair, Inc.,
d/b/a EMSAR of South Florida, for the Department of Fire -Rescue, on a contract basis for a one-year
period, with the option to extend for two additional one-year periods, at a first -year cost not to exceed
$17,316, with optional year increases not to exceed 5%, for each of the option periods, for a total
contract amount not to exceed $54,599.69.
Background Information:
The Department of Fire -Rescue uses Ferno emergency ambulance cots and equipment that requires
regularly scheduled maintenance and repair services. Since at least 2000, the Fire -Rescue Department
has been using equipment provided by Ferno, and this maintenance as requested herein has been
approved as sole source pursuant to Resolution Nos. 00-207, and 03-299. Ferno has contracted with
Medco, an EMSAR Franchise and is the only authorized service agent for Ferno-Washington, Inc.
(Ferno) equipment in this area, and as such, Medco is their sole agent in this area to provide
comprehensive service and support for the complete Ferno product line. Technicians are factory
-Continued, See Page 2 Attached -
Budget Impact Analysis
NO Is this item related to revenue?
YES Is this item an expenditure? If so, please identify funding source below.
General Account No: 001000.280701.6.670
Special Revenue Account No:
CIP Project No:
NO Is this item funded by Homeland Defense/Neighborhood Improvement Bonds?
Start Up Capital Cost:
Maintenance Cost:
Total Fiscal Impact:
CIP
If using or receiving capital funds
Grants
Purchasin
Fire Chief
$17,316 (1st Year Cost)
i1Z,,3:'6 (Year 1)
Final Approvals
!SIGN AND DATE
Budget \�\1
Risk Managem
Dept. Director
City Manager
Page 1 of 1
Subject: Maintenance & Repair Services of Ferno Emergency Ambulance Cots — Sole Source Purchase
Background Information: (Continued, Page 2)
trained and have ready access to Ferno original factory parts, which enables on -site minor repairs and
quick turnaround for major repairs. Prevention maintenance programs are also available to extend life
of the equipment and ensure lower risks of field failures, Moreover, the maintenance of this medical
Ferno equipment is critical as it is a "vital" emergency medical tool used by the Fire -Rescue
emergency personnel in providing efficient patient care and must be maintained at all times and in
proper working condition. In the course of daily use, mechanical failures are encountered; therefore,
the continuance of a maintenance and assurance program is essential.
As the Chief Procurement Officer has deemed the acquisition of maintenance services by Medco
Equipment Repair Inc., d/b/a EMSAR of South Florida ("EMSAR") as sole source; it is therefore
recommended at this time that the City Commission ratify the Chief Administrator's finding of sole
source and authorize the acquisition of these services.
Page 2